Website Management

Lincoln University practices a decentralized website updating model where units are responsible for updating the information within their own pages. The web content manager in the Office of Communications & Public Relations works with units to ensure they have an employee trained to make updates and assists with complex updates or webpage reorganization. 

University units are responsible for monitoring their own website pages and ensuring that they have an employee trained and assigned to make updates as needed. When that employee is unavailable or needs assistance, the website updates may be submitted to web content manager via websupport@lincoln.edu to be updated. Please allow at least two business days for the web content manager to make updates due to the high volume of requests.

The web content manager also holds web editing orientation regularly.


Your request should be acknowledged within 24 hours of standard University operating days.  If you do not receive a response from websupport within 48 hours, please do not hesitate to follow up.


Directory

Units are responsible for submitting changes to their personnel's directory listings to websupport. All full-time Lincoln University employees are included. Select Aramark and Thompson Hospitality personnel are included at the discretion of the vice president for finance and administration. Temporary employees may be included at the discretion of their supervisor. Students and adjunct professors are not included in the directory. To contact adjunct professors, use Outlook's email search function or contact the adjunct professor's department via phone. 

The directory contains the following information for individuals: 

  1. Title, as listed on the contract with Human Resources
  2. Unit name
  3. Building and room number
  4. Honorific to include before the name (examples are Mr., Ms., Mrs., Dr.).
  5. If applicable: graduate degree or another professional credential
  6. Optional: Photo or bio
  7. Optional: Lincoln University graduates may include their degree year  

 

How to Request Changes to the Website

  1. Draft an email to websupport@lincoln.edu.
  2. Include the site link of the page where you want your content added
  3. Include the language that you want to be added exactly as you wish it to appear
  4. Include any photos, PDFs or documents

Naming Files

When naming documents, PDFs or photos remember to:

  1. keep the names short (under 20 characters is ideal),
  2. use only lowercase letters or numbers
  3. use hyphens if needed (avoid spaces, underscores and periods)
  4. include the year or school year where necessary. Example: grad-letter-2016 or application2015-16

Content of Files

In addition to naming files correctly, all PDFs and Word documents should have the name of the author/director, office, and date in the footer. This ensures that it is clear which version is in use. 

If the content is provided to go into a webpage, please provide it in Word format.  PDFs will be linked directly.

Please see the style guide for standards on how to provide information about the website.