COVID-19 Information Center

COVID-19 Response

Campus Update: May 12, 2021

COVID-19: Return-to-Work Plan

Lincoln University is executing a plan for faculty and staff to safely return to work on the Lincoln University campuses (Main Campus and SACE). The plan begins after the spring 2021 commencement ceremonies to ensure that the campus will be fully open and operational at the beginning of the fall 2021 semester. Effective May 24, 2021, we plan to bring people back on campus in a systematic phased-in approach.


Why

Over this past year, Lincoln instituted health and safety guidelines for offices, classrooms, and common areas to help reduce the spread of the COVID-19 virus and mitigate risk to our students, faculty, and staff. The health and safety of our campus community is our top priority and we will continue to enforce safety protocols as we approach the fall 2021 semester.

While enforcing continued health and safety precautions on both campuses, we must provide our students with an optimal on-campus experience as this is the hallmark of a Lincoln University education. The face-to-face learning environment allows students to engage directly with their professors and academic support staff and provides an environmental context replete with the social capital needed for their holistic development.


2021 Return-to-Work Plan
 

This phased-in return to campus is a conditions-based, four-phase plan designed to safely and deliberately return our employees to the workplace. The phases were developed based on the current guidance of the Centers for Disease Control and Prevention (CDC), the Chester County Health Department, Commonwealth of the State of Pennsylvania, and other best practices to support the successful reopening of our campus community.

The four phases of our return-to-work plan are described below. It is anticipated that implementation of each phase will require approximately 1-2 weeks (based on current institutional and public health guidance). At each stage of the plan, the university will be guided by the following conditions:

  • The number and rate of COVID-19 cases on campus
  • Health monitoring policy is in place with the capability to screen for active disease daily (this includes temperature checks and screening for cough, shortness of breath, loss of smell and taste, sore throat, runny nose, nausea)
  • Testing, contact tracing, quarantine and isolation capabilities are established on campus, to include exposure protocols
  • Environmental controls are in place to include the availability of personal protection equipment (PPE) and cleaning services to support the needs of faculty, staff and students, and campus operations, and reduce the spread of COVID-19
  • The university’s infrastructure and the number of faculty and staff returning to the on- campus workforce supports the return of students
  • The Centers for Disease Control and Prevention recommends the COVID-19 vaccine as the best strategy for mitigating the transmission of the corona virus. To date, nearly 58% of people in the United States over the age of 16 have received at least one dose of the COVID- 19 vaccine. Receiving the vaccine greatly reduces the probability of contracting the virus and significantly reduces the severity of those infected. We strongly recommend that all faculty and staff receive the COVID-19 vaccination before returning to campus. Lincoln University has partnered with the Chester County Health Department to serve as an on- campus vaccine site. This free service will be available to the local community beginning shortly after Commencement. The COVID-19 vaccine will be readily available to faculty and staff who are interested in getting vaccinated.
  • Current guidance suggests that face coverings and social distancing remain in place when the vaccination status of those present is unknown. We will continue to follow this guidance as both the indoor and outdoor protocols until further notice.

Units and departments that have been staffed on campus without staggered schedules based on operational needs should continue to follow the progressive work schedule protocols set forth by the unit’s senior leader.

If conditions during the summer change significantly or there is a resurgence of COVID-19 cases, the university will provide further guidance on institutional decisions and measures to be taken regarding the return of employees and students to campus.


Phase 1 (Initial Return). Implementation Period: May 24 to June 4.
 

During Phase I, departments/units will bring not more than 50% of their workforce back to campus. The university will use Phase I to test the institution’s ability to exercise systems and procedures, care for our workers, and protect our community. Departments/units will use Phase I to learn and make adjustments as necessary in preparation for the beginning of the fall semester.

Returning to normal functions should not be the focus of Phase 1. Employees should return in a limited capacity to support institutional operations, and teaching activities, student support services, athletics and the needs of the returning students, faculty, and staff.

Employees who have submitted medical documentation to the Office of Human Resources that they are high-risk and vulnerable should not return during Phase 1 and should work remotely. All medical documents will be handled with confidentiality.


Phase 2 (Second Group). Implementation Period: June 7 through June 18.
 

During Phase 2, departments/units will bring not more than an additional 25% of their workforce back to campus (total employees should not exceed approximately 75% of the workforce) for the purpose of increasing operational capacity and support activities on campus. Although a complete/full return to normal campus operations are not anticipated during Phase 2, departments/units should enhance preparations for the return of students for the fall semester. All guidelines and requirements continue to apply and must be implemented by departments/units.


Phase 3 (Final Group). Implementation Period: June 21 through July 9.
 

During Phase 3, the remaining workforce (excluding employees who have been authorized or directed to continue to work from home) will be returned to campus to conduct final preparations for the 2021-2022 academic year and the full return of our students. All guidelines and requirements continue to apply and must be implemented by departments/units.


Phase 4 (Academic Year). Implementation Period: July 12 to end of Academic Year.
 

The university will continue to work with operating units to address issues related to the pandemic and any new guidance and or actions necessary to ensure a safe environment.

The university will continue to monitor COVID-19 trends in Pennsylvania, neighboring states, and nationally and will update its guidance as circumstances warrant.

 

Please contact Lincoln University’s Office of Human Resources at HR@lincoln.edu if you have any questions.

 
   

Notice to Students: COVID-19 Test Results
Students who test positive should contact Health Services for further instruction. Students who took a COVID-19 test upon arrival on campus and who have not received their results or who have received the result “test failed” should remain quarantined in their rooms until they receive results that they have tested negative for the virus. This means they should not attend in-person classes. These students should email their instructors and participate remotely. Additionally, students who receive the result “test failed” must contact Health Services to schedule a retest and obtain a new QR-Code.

Health Services | Pre-Test Registration Steps

Legacy of Academic Excellence

Your Safety is Our Priority

Lincoln University’s goal is to resume on-campus activities within the context of best practices designed to minimize the continuing threat of COVID-19. We have developed procedural and engagement policies towards mitigating and monitoring the risk of the virus while in session.  These policies are designed to protect the health and safety of the Lincoln University community and are guided by state’s reopening plans as well as guidance offered through the Centers for Disease Control (CDC) and local public health agencies.

We continue to compile the latest data and research on managing the threat of Covid-19 infections and to make adjustments to our protocols as warranted. We have also sought to make this an ongoing and inclusive process by assembling working groups comprised of faculty, students, and staff as well as participation by members of the Board of Trustees.  Additionally, we have created other avenues to seek broader community input including an open comments page and a series of community town halls and community forums designed to solicit continuous feedback regarding reopening and individual concerns.

  Chester County Health Department MOU with Lincoln University

Chester County Health Department
COVID-19 Response

Memorandum of Understanding with Lincoln University

 

 

 

TITLE:   COVID-19 Contact Tracing

PURPOSE:   The purpose of this Memorandum of Understanding (MOU) is to identify the responsibilities of Lincoln University and the Chester County Health Department (CCHD) regarding contact tracing for COVID-19.

TERM:  This MOU made this 16th day of November 2020 between the Chester County Health Department (hereinafter CCHD) and Lincoln University. This MOU will remain in effect until the COVID-19 pandemic ends, or until either party provides written notice

SCOPE:  This MOU covers the following scope:

  • Ensure all individuals engaged in contact tracing have received the required COVID-19 contact tracing, confidentiality, HIPAA trainings per the Pennsylvania Department of Health, and maintain evidence of completion.
  • Ensure all individuals engaged in contact tracing have received the required Sara Alert training per the Pennsylvania Department of Health (or as provided by the Chester County Health Department), and maintain evidence of completion.
  • Register individual contract tracers into ServPA (www.serv.pa.gov).
  • Coordinate with the CCHD to secure access to Sara Alert.
  • Complete contact tracing on all cases identified among Lincoln University students and staff regardless of whether they live on or off campus, and record all information appropriately in Sara Alert.
  • Collaborate with CCHD to address contact tracing questions, gaps, changes in processes, etc.

COSTS: No funds will be exchanged for any scope associated with this MOU.

AMENDMENTS: Any amendment hereto shall be in writing and signed by both parties.

IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the day and the year first hereinabove set forth:

Chester County Health Department:                     Lincoln University:

Jeanne E. Casner, MPH, PMP                                   Charles T. Gradowski

County Health Director                                                  Vice President Finance and Administration

Chester County Health Department                       Lincoln University

 

ATTEST:  Mary R. Johnson                                        ATTEST: Tamarkius A. Roby

Date:     November 16, 2020                                    Date:      November 12, 2020

To view to original signed copy, click here

 

  GUIDING PRINCIPLES

Maintaining the Health and Safety of our Community.    The health and safety of the Lincoln University community is a top priority.  Best practices guidelines for reducing the risk of a Covid-19 spread on our campus is the starting point for each decision. How we engage in on-campus activities will be guided by the best public health practices available to mitigate, monitor, and contain the ongoing threat of Covid-19.  Mitigation efforts such as social distancing, personal protective equipment, and increased cleaning regiments will be integrated into decisions regarding all campus activities.   The University will also employ best practices procedures designed to monitor and contain any signs of the virus on campus including periodic testing, contact tracing, and quarantining/isolating methods.

Legacy of Academic Excellence

Continuing the Legacy of Academic Excellence.   Lincoln University’s mission to provide a rigorous liberal arts education featuring active and collaborative learning while cultivating the character, values, and standards of excellence needed to enable students to become responsible citizens of a global community will continue. Standards of excellence will persist in all modalities whether face-to-face, hybrid, or virtual.  Moreover, we are committed to supporting the personal and professional goals of our students and faculty in the classroom as well as other critical aspects of campus life, including academic support services, campus traditions, and co-curricular activities.

Science continues to guide decisions

Science will Continue to Guide Decisions.  Lincoln University is committed to continuously monitor the trajectory of the pandemic and the effectiveness and practicality of mitigation efforts on our campus.  Flexibility will be built into every plan and alternative methods for achieving our goals will be used to balance concerns related to health and safety and academic excellence.

Inclusive Processes will be Employed

Inclusive Processes will be Employed. Students, faculty, and staff remain integral to shaping and implementing plans to consider the full range of our community’s needs and interests. All decisions will consider the disparate impacts of the pandemic on members of our community.