President’s Cabinet Meeting
Tuesday, December 14, 2010
9:00 a.m.
ATTENDEES:  President Ivory V. Nelson, Vice President Howard E. Merlin, Provost and Senior Vice President Grant D. Venerable, Executive Vice President Michael B. Hill, Dean John O. Chikwem, Dean Gladys J. Willis, Dean Judith A.W. Thomas, Director of Assessment Dr. Harold Aubrey, and Ms. Diane M. Brown.  Mr. John Thompson, Director of Physical Plant attended a portion of the meeting.
Cabinet meeting minutes of December 7, 2010 were approved.
Mr. Thompson provided the following Physical Plant update:
         A campus wide request was sent out to close all windows and turn off lights and anything not needing power over the holidays.
         New parking signs were installed at the lots nearest the science building. This will provide parking for the Office of the President, the Provost, handicapped, and faculty & staff.
         A request for the FF & E equipment for 1101-47 Wellness Center is under consideration at DGS. We are proceeding with the design according to this request.
         RFP’s for the proposed Campus model have been reviewed. Now the cost for the model and proposals is under review. As soon as a path forward is determined a time line can be developed for the work.
         Holiday work on the dormitories is under review. Projects in a few of the dorms will be put in motion with the completion date being the week of January 3rd.
         Work is underway with the Student body to see if recycling is possible. (Note: Cabinet suggested that a few dormitories be targeted for a test pilot before full implementation.)
Campus Power:
PECO has responded with their proposal and a meeting will be held in January with all of the concern parties to develop a path forward.
Campus Lighting:
The cone shaped street lights have been repaired. However we have 22 shoe box and bollard lights still out and we have asked DGS if they can complete the repairs on all of the lights. The contractor will order more parts just in case the approval comes thru.
DGS Project Status:
         Project 1101-28: N/C This project includes a third 150KV generator and also some modifications to the distribution of the services. The recent developments with PECO are being considered and they must be taken into consideration with our new design.
         Project 1101-32 Vail Hall: We have been told that the completion target date of December was on target until the last construction meeting when it was disclosed that one piece of equipment has not arrived yet.  One of the main pieces of equipment has not cleared the State’s US Steel Act so the delivery has been delayed. We understand Howard would like to have some paint and cosmetic work done to the area prior to move in. If this is approved we would have to do it during the delay in order to make the completion. According to DGS the overall completion date is June and that is what they are really concentrating on at this point. 
         Projects 1101-39 (Grimm) 1101-43 (Wright) and 1101-44 (Library):  All three projects are on schedule. Weather has not affected these projects. New brick samples were approved and we are asking the Professional to resubmit. We understand this will be done at no additional cost.  (Note:  All brick work in buildings is to be along same design to present cohesive campus.)
         Projects 1101-45 (Landscape) and 1101-46 (Athletics): A meeting was held with the design firm and his associated professionals to discuss land management and the program for the change orders. Now we have a path forward. The only issues we think will not make the approval list will be the extra stadium seating and the dome.  (Note:  Cabinet asked that turf be a color other than green if possible.  Mr. Thompson will request samples.)
         Project 1101-47 (Academic/Wellness Center): We have started to erect the steel. The proposed brick sample for the building has been reviewed and we are asking the Professional to resubmit. A second submittal is in the works. The exterior brick was approved but an interior masonry wall needs to be reviewed with changes.
         Project 1101 – 48 (Dickey Hall): The project outline was sent to the DGS engineering plan section so the process can begin. The submissions from the Professionals were scheduled for last week. As soon as the submittals are ready for review we will do so. Once the State makes the selection a time line for the project can be published.  (NOTE: Plan is to move IT to basement during renovation)
John Thompson
Director, Physical Plant
         Standard 14 Assessment Progress – Nine additional program plans are ready to be sent to the external consultant today. 
         National Science Foundation Funding – Dr. Brevett and a member of the science faculty will be asked to attend the NSF full-day workshop in New Orleans, LA, Monday, January 24, 2011.  The workshop will identify and describe NSF funding opportunities and initiatives.
         Copier Contract Renewal – Mr. Carol is to be authorized to pursue the contract renewal proposal from Xerox to renew early and gain substantial savings per year.
         Alpha Chi National College Honor Scholarship Society – Dr. Carl Walton will be asked to reactivate the Alpha Chi chapter at Lincoln University
         University of Mary Washington – Lincoln University will support efforts of the University of Mary Washington to attain a commemorative U.S. postage stamp honoring Dr. James Farmer, one of the nation’s great Civil Rights pioneers.  Dr. Nelson will send a letter of support as requested by the President of Mary Washington University.
There being no further business, President Nelson adjourned the meeting at 11:30 a.m.

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