President’s Cabinet Meeting
Tuesday, December 14, 2010
ATTENDEES: President Ivory V.
Nelson, Vice President Howard E. Merlin, Provost and Senior
Vice President Grant D. Venerable, Executive Vice President Michael B. Hill, Dean
John O. Chikwem, Dean Gladys J. Willis, Dean Judith A.W. Thomas, Director of
Assessment Dr. Harold Aubrey, and Ms. Diane M. Brown. Mr. John Thompson, Director of Physical Plant
attended a portion of the meeting.
Cabinet meeting minutes of December 7, 2010 were approved.
PHYSICAL PLANT UPDATE
Mr. Thompson provided the following Physical Plant update:
campus wide request was sent out to close all windows and turn off lights and
anything not needing power over the holidays.
parking signs were installed at the lots nearest the science building. This
will provide parking for the Office of the President, the Provost, handicapped,
and faculty & staff.
request for the FF & E equipment for 1101-47 Wellness Center is under
consideration at DGS. We are proceeding with the design according to this
for the proposed Campus model have been reviewed. Now the cost for the model
and proposals is under review. As soon as a path forward is determined a time
line can be developed for the work.
work on the dormitories is under review. Projects in a few of the dorms will be
put in motion with the completion date being the week of January 3rd.
is underway with the Student body to see if recycling is possible. (Note:
Cabinet suggested that a few dormitories be targeted for a test pilot before
responded with their proposal and a meeting will be held in January with all of
the concern parties to develop a path forward.
shaped street lights have been repaired. However we have 22 shoe box and
bollard lights still out and we have asked DGS if they can complete the repairs
on all of the lights. The contractor will order more parts just in case the
approval comes thru.
DGS Project Status:
1101-28: N/C This project includes a third 150KV
generator and also some modifications to the distribution of the services. The
recent developments with PECO are being considered and they must be taken into
consideration with our new design.
1101-32 Vail Hall:
We have been told that the completion target date of December was on target
until the last construction meeting when it was disclosed that one piece of
equipment has not arrived yet. One of
the main pieces of equipment has not cleared the State’s US Steel Act so the
delivery has been delayed. We understand Howard would like to have some paint
and cosmetic work done to the area prior to move in. If this is approved we
would have to do it during the delay in order to make the completion. According
to DGS the overall completion date is June and that is what they are really
concentrating on at this point.
1101-39 (Grimm) 1101-43 (Wright) and 1101-44 (Library):
All three projects are on schedule. Weather has not affected these
projects. New brick samples were approved and we are asking the Professional to
resubmit. We understand this will be done at no additional cost. (Note:
All brick work in buildings is to be along same design to present
1101-45 (Landscape) and 1101-46 (Athletics): A meeting was held with the design firm and his
associated professionals to discuss land management and the program for the
change orders. Now we have a path forward. The only issues we think will not
make the approval list will be the extra stadium seating and the dome. (Note:
Cabinet asked that turf be a color other than green if possible. Mr. Thompson will request samples.)
1101-47 (Academic/Wellness Center):
We have started to erect the steel. The proposed brick sample for the building has
been reviewed and we are asking the Professional to resubmit. A second
submittal is in the works. The exterior brick was approved but an interior masonry
wall needs to be reviewed with changes.
1101 – 48 (Dickey Hall):
The project outline was sent to the DGS engineering plan section so the process
can begin. The submissions from the Professionals were scheduled for last week.
As soon as the submittals are ready for review we will do so. Once the State
makes the selection a time line for the project can be published. (NOTE: Plan is to move IT to basement during
Standard 14 Assessment Progress – Nine
additional program plans are ready to be sent to the external consultant
National Science Foundation Funding – Dr.
Brevett and a member of the science faculty will be asked to attend the NSF
full-day workshop in New Orleans, LA, Monday, January 24, 2011. The workshop will identify and describe NSF
funding opportunities and initiatives.
Copier Contract Renewal – Mr. Carol is to be authorized
to pursue the contract renewal proposal from Xerox to renew early and gain
substantial savings per year.
Chi National College Honor Scholarship Society – Dr. Carl Walton will be asked
to reactivate the Alpha Chi chapter at Lincoln University
of Mary Washington – Lincoln University will support efforts of the University
of Mary Washington to attain a commemorative U.S. postage stamp honoring Dr.
James Farmer, one of the nation’s great Civil Rights pioneers. Dr. Nelson will send a letter of support as
requested by the President of Mary Washington University.
There being no further
business, President Nelson adjourned the meeting at 11:30 a.m.
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