President's Cabinet Meeting
November 22, 1999
Attendees: President Ivory V. Nelson, Vice President Richard C. Winchester, Vice President Edward L. McCusker, Vice President Anthony R. Fairbanks, Vice President Arnold T. Hence, Mr. John Willis, Ms. Diane M. Brown ( Mr. Steve Carol, Chief Technology Officer, was introduced to the Cabinet)
Mr. Willis reported that he and the University's attorney will be meeting with DEP on December 14 or 15. The University has met or is in the process of meeting all the requirements of DEP. Mr. Stanley Tsai and Dr. Lynn Roberts will develop a training course on the use of the X-ray machine. RFPs have been issued where necessary and contracts have been issued. It should be noted that the University is subject to the PA prevailing wage on contracts over $25,000.
The physical plant is addressing issues raised by the Department of Labor and Industry (L&I). Mr. Willis indicated that the fire alarm system in the library must be replaced because the current system is out-dated and replacement parts cannot be found. He estimates the cost to replace the system to be $20,000-$25,000. Mr. Willis feels confident that all buildings, with the possible exception of the library and Manuel Rivero Hall, will be ready for the next inspection by L&I.
The Physical Plant will be issuing a bi-weekly newsletter regarding physical plant matters to keep the community informed on these issues.
President Nelson distributed copies of the following resolutions adopted at the Board of Trustees meeting, Saturday, November 20, 1999.
The Board of Trustees of Lincoln University (Board) approves Dr. Ivory V. Nelson's recommendation that Mr. Edward McCusker, Vice President of Fiscal Affairs and Ms. Rosalie Facey-Jones, Director of Human Resources, be appointed to serve as the management bargaining team for Lincoln University in labor negotiations between Lincoln University and District Council 88, American Federation of State, county and Municipal Employees AFL-CIO and that the team be empowered, following consultation with the Board and subject to final Board approval to negotiate a tentative agreement on behalf of Lincoln University. Mr. Nicholas Chaban, Controller, shall be an alternative team member in case of illness or unavoidable absence of another team memberů..
The Board of Trustees of Lincoln University (Board) approves Dr. Ivory V. Nelson's recommendation that Dr. Richard Winchester, Vice President of Academic Affairs; Mr. Edward McCusker, Vice President of Fiscal Affairs; and Ms. Rosalie Facey-Jones, Director of Human Resources, be appointed to serve as the management bargaining team for Lincoln University in labor negotiations between Lincoln University and the Lincoln University Chapter o the American Association of University Professors, and that the team be empowered, following consultation with the Board and subject to final Board approval to negotiate a tentative agreement on behalf of Lincoln University. Mr. Nicholas Chaban, Controller, shall be an alternative team member in case of illness or unavoidable absence of another team memberů..
WHEREAS, the Lincoln University Board of Trustees finds that the Property located at 3020 Market Street, Philadelphia, PA is a valuable asset to the urban mission of the University, and
WHEREAS, the Board desires to explore options to determine the most cost effective way to maintain the University's urban presence, consistent with the University's educational mission and the long range strategic plan for the University;
THEREFORE, the Board of Trustees hereby authorizes the administration to retain, through the established procurement process, a consultant to explore options for the property, including, but not limited to continued ownership, sale and lease back. A report shall be presented to the Board of Trustees in not more than 120 days from the date that a vendor is selected.
In accordance with Section 3(B)5 of Act No. 44A approving the University's 1998-1999 State Appropriation, certain future expenditures on the President's House (Building 26) require specific Board approval.
The Lincoln University Board of Trustees (Board) approved, in the Fiscal Year 1999-2000 Capital Budget, the expenditure of $15,000 on Building 26. From this budget the Board approves the expenditure of up to $5,000 for the purchase of carpeting to be installed in Building located on the University's campus and the expenditure of up to $7,000 for the purchase and installation of blinds and window treatments at the same location. All such purchases are to be made in accordance with the University's purchasing practices and procedures.
WHEREAS, the Lincoln University Board of Trustees established priorities for the President and the University;
WHEREAS, One of the priorities is to focus on the development of a structure for faculty empowerment, inclusion and accountability; and
WHEREAS, The Board of Trustees is desirous of contributing to the achievement and accomplishment of that priority.
THEREFORE, BE IT RESOLVED THAT, Subject to the provisions of this Resolution, a member o the Faculty, to be selected by the Faculty and subject to Board approval, may participate as Faculty representative in meetings of the Board of Trustees and Committees of the Board in a non-voting capacity. The Faculty Representative may not participate in Executive Sessions of the Board of Trustees or of its Committees.
BE IT FURTHER RESOLVED THAT, A different Faculty Representative shall be selected and approved annually.
President Nelson also asked the Division of Enrollment Planning and Student Life to work with the students to implement a Judicial Branch/Student Conduct Committee as described in the SGA report distributed at the Board Meeting. The target date for implementation is Fall 2000.
The following legislative report was submitted by 521 Management Group, Inc., the University's government consultants.
Revised Code of Conduct (Conflict of Interest) Policy - The vice presidents were asked to make certain that all administrators in their area sign and return the policy. It must be stressed that all employees are covered by this policy whether or not they sign the acknowledgement form.
Student Representation on University Committees - President Nelson received a letter from the SGA concerning this matter. Dr. Nelson instructed the Cabinet to ensure that students are on all search committees. Vice President Winchester indicated that he would address this matter at the next Chair meeting.
Health Service Van - Vice President Hence indicated that a purchase order has been submitted for a van for the exclusive use of Health Services. The fiscal office is trying to secure a single vendor for the purchase of all university vehicles to cut down on costs.
Press Coverage on Lincoln - The following articles recently appeared in area newspapers:
Request to honor President Gnassingbe Eyadema of Togo with an Honorary Degree - The request has been forwarded to the Honorary Degree Committee for consideration. Diane Brown will send a letter indicating such to the group making the request.
VICE PRESIDENTS ACTION/REPORTS
President Nelson indicated that the pay date for the December payroll will not change. Employees paid on a monthly basis will receive their checks on Dec. 29th. Vice President McCusker stressed also, that there will be no payroll advances during this period.
Enrollment Planning and Student Life
Vice President Hence indicated that the contract for security services has been awarded to Spectaguard. The security firm is to start November 29, 1999.
The Financial Aid RFP is currently in the purchasing office and will be sent to six vendors.
Vice President Hence was instructed to put someone in charge of seeing that FASFA forms are filed before students leave campus at the end of the Spring semester.
Vice President Winchester reported that an internal search for the Director of The Global Studies Institute (GSI) is in progress.
President Nelson indicated that the search for faculty should be started now. An advertisement should be placed for all positions to include statement "subject to budget approval." Vice President Winchester is to bring to the cabinet, the search committee for each position.
Development and External Relations
Vice President Fairbanks reported that Trustee Chambers has expressed a desire to be involved in the planning of the Inaugural ceremony. Governor Thomas Ridge will be asked to be the keynote speaker for the inauguration.
The Cabinet agreed that all procurements for the Urban Center and campus will be considered together as one package.
Diane M. Brown
Assistant to the President
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