President’s Cabinet Meeting
Wednesday, November 10, 2010
ATTENDEES: President Ivory V. Nelson, Executive Vice President Michael B.
Hill, Vice President Howard E. Merlin, Provost and Senior Vice President Grant
D. Venerable, and Ms. Diane M. Brown. Mr.
John Thompson and Dr. Harold Aubrey attended a portion of the meeting.
Cabinet meeting minutes of November 4, 2010 were approved.
PHYSICAL PLANT BRIEFING
Mr. Thompson provided the following report:
plan is in place to address the grounds, specifically the week before our
upcoming board meeting. Due to our small work force an outside contractor will
remove most of our leaves.
are currently trying to coordinate a meeting between all parties to address our
power concerns and upgrades.
lighting contractor had repaired 80 of the 217 street lights around the campus.
DGS Project Status:
1101-28: N/C This project includes a third 150KV
generator and also some modifications to the distribution of the services. The
recent developments with PECO are being considered and they must be taken into
consideration with our new design.
1101-32 Vail Hall:
The completion target date remains December.
Interior duct work and the installation of the HVAC units is ongoing.
1101-39 (Grimm) 1101-43 (Wright) and 1101-44 (Library): All three projects are on schedule. Weather
has not affected these projects.
1101-45 (Landscape) and 1101-46 (Athletics): Work continues to take place at various
locations around the campus. The site contractor is jumping around the site and
this causes us some concern. We disputed a change order that was requested for
the Point 1 contractor to be compensated $130,000 for sub standard soil. Early
this week the DGS Regional Construction manager did agree with our argument and
the change order was denied. A future claim could be placed, but our case is
1101-47 (Wellness Center):
The foundation is in place and we have started to erect the steel. We are
pulling together various material samples for the President’s review. So far,
the project has been granted a 3 day delay because of wet weather.
1101 – 48 (Dickey Hall):
The project outline was sent to the DGS engineering plan section so the process
can begin. No dates are available at this time.
1. 1101-28-3 Additional
Generator = Chris Morris & J. Thompson
2. 1101-32 = Joe Urban & J.
3. 1101-38 (Roof Repairs) = Joe
4. 1101-39, 43, 44, = Gerry
Davis & Joe Urban
5. 1101-45, 46 = Chris Morris
& Horticultural Manager (funded position)
6. 1101-47 = Jim Teal
7. 1101-48 = J. Thompson
signs will be installed near the Science building to improve the operation and
This request was approved. A request for an additional
sidewalk from Dickey Hall to the area near University Hall has been requested
by us to the State. This will improve the travel of our wheelchair bound
students. Note: This work has begun.
additional items for 1101-45 and 46 Landscape/Athletics that were sent to
Harrisburg have been reviewed. I have heard from the request was put forward
for estimates and evaluations. I’m told we can expect everything except the
bubble and the additional seating to be approved.
next items requested will be the additional equipment for 1101-47 Wellness
Center. First we need to establish if they meet the criteria.
are still working on the rules and procedures for the Lincoln Bus.
Recommendations will be made to Mr. Hill in a few weeks.
Residence Hall Renovations – President Nelson asked that the condition
of the residence halls be reviewed for work that can be done by utilizing discretionary
funds. There are dollars available which
have been designated for this purpose.
Provost Grant Venerable was asked to check into this request.
Chairman Evan’s Visit November 9, 2010
– The focal points of the Chairman’s visit were discussed as were
points for moving forward to meet Board expectations.
Standard 14 – The President and members of Cabinet continued
discussions about the status and progress made to date in meeting Standard
Lincoln Alum nominated to lead
SJU; veteran judge would be first black chief justice – Veteran Associate Justice Roderick L.
Ireland ’66, has been nominated to lead the Massachusetts Supreme Judicial
Court. If appointed, Justice Ireland
would the first black chief justice of the state’s highest court.
Campus Incidents Report – The Campus Incidents report for the
period covering the Homecoming Weekend, showed a total of 19 incidents for the
week. President Nelson commended our
students for their conduct during this time when many activities were scheduled
and many visitors were on the campus.
Holocaust Memorial Museum – President Nelson shared a leter from
the Holocaust memorial Mesium in which they invited Lincoln University to
participate in the HBCU initiative.
Provost Grant Venerable was asked to follow up with the Museum.
VICE PRESIDENT FOR FISCAL AFFAIRS
Student Financial Clearance - Vice President Merlin indicated that he
expects to send out a littler less than 200 letters to students who have not
met the University’s financial clearance threshold. The letter will be mailed after final exams,
allowing all students to receive credit for the full semester. Those students not meeting the threshold,
however, will not be permitted to register for spring classes unless the
acceptable level has been achieved.
Purchase Cards – Vice President Merlin was authorized to conduct a pilot
test of the use of Purchase Cards by employees for their University related
travel expenses. VP Merlin has already
reached an agreement with the Athletic Director to conduct the pilot test with
the Athletics staff. Management of the
“Purchase Card” will be housed in the Fiscal office. If the pilot test proves successful,
additional cards/departments will be phased in.
Credit Card Authorization – A new “Credit Card Authorization Sign-off
Form” was also approved for implementation.
The authorization permits the University to make any and all deductions
from an employee’s paycheck as necessary to reimburse the University for any
credit card transaction for which proper receipts are not submitted. All employees travelling on Lincoln
University business or using a University issued credit card will be required
to sign the Authorization Form.
– EVP Hill informed the Cabinet that the suggestion has been made to expand the
Bridge Program for the spring 2010 semester.
Those students admitted to the Bridge Program would be required to
enroll in Success Courses. Additionally,
if the numbers are substantial, as some believe they would be, the program
would be offered on the campus rather than at 3020 Market Street.
Currently, the undergraduate enrollment for the
spring semester is below budgeted levels.
being no further business, President
Nelson adjourned the meeting at 4:40 p.m.
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