President’s Cabinet Meeting
Wednesday, October 27, 2010
2:00 p.m.
 
 
MINUTES
 
 
ATTENDEES:  President Ivory V. Nelson, Executive Vice President Michael B. Hill, Vice President Howard E. Merlin, Dr. Harold Aubrey for Provost and Senior Vice President Grant D. Venerable, Dean Judith A.W. Thomas, Dean Gladys J. Willis, Dean John O. Chikwem and Ms. Diane M. Brown.  Mr. John Thompson attended a portion of the meeting.
 
 
MINUTES
 
Cabinet meeting minutes of October 19, 2010 were approved.
 
PHYSICAL PLANT BRIEFING
 
Mr. Thompson provided the following report:
 
Commencement:
At the last cabinet meeting we discussed the options we have for commencement. It was agreed that we still want to have it on site. Currently we have two options. One would be to hold it in front of the gym on the Mall. The second would be the ICC parking lot.
The major down side of the mall will be that the audience will be long and narrow. The ICC lot’s issue would be the heat from the paving on a hot day. Drawings of both locations are available for everyone to review.
 
Campus Power:
PECO has agreed to make some upgrades to our service. PECO’s engineering is doing some cost analysis so they can determine which way to go. As soon as that is complete a meeting will be held with all of the parties.
 
Campus Lighting:
DGS approved the repairs and work will commence this week.  Twelve of approximately 140 lights have been repaired thus far.
 
Heating:
We brought the small boiler back on line on October 16th as planned. Issues across campus are being addressed as soon as we are notified.


 
DGS Project Status:
 
·                     Project 1101-28: N/C This project includes a third 150KV generator and also some modifications to the distribution of the services. The recent developments with PECO are being considered and they must be taken into account with our new design.
 
·                     Project 1101-32 Vail Hall: N/C The HVAC installation is progressing very well. Piping and duct work in most of the areas is being installed.  The December target date of completion remains the same. 
 
·                     Projects 1101-39 (Grimm) 1101-43 (Wright) and 1101-44 (Library):  Demolition in all of the buildings is ongoing. The existing walls at the new entrance to the Library have been removed. The large planter and transformer building in front of the Library have been demolished. All three projects are on schedule. Weather has not affected the work.
 
·                     Projects 1101-45 (Landscape) and 1101-46 (Athletics): Work continues to take place at various locations around the campus. We are working with the Point 1 contractor to hold off on the earthwork around the existing athletic fields until November 6th. The site contractor is jumping around the site and this causes us some concern.
 
·                     Project 1101-47 (The Wellness Project): has poured most of the main building footers, the sub-grades and the elevator pit. The Point 1 contractor is using soil from the excavations to complete the building pad. Due to the inclement weather we have experienced over the last two weeks, the work is progressing slower than expected. Building samples have begun to roll in and approvals need to be made. 
 
·                     Project 1101 – 48: The Dickey Hall renovations request has been released from the budget office. The University will submit a project request to the department for review. They will advertise the project and submittals will be sent in for review. We can conduct a preliminary review and make our recommendation to the Selection Committee. Once the Professional has been selected, the design process will get underway. This process will take a little over a year to complete. Then, the contracting communities will bid on the work. A selection will be made and work can begin. It would be my recommendation that we off- load the building occupants into the modular complex and possibly some other space.
 
Someone famous once said “If we bring in the modular’s they will never leave” how true that seems!  In this case, they have supported our growth very well so I guess in the long run that is a good thing.
 
Project Contacts:
1.           1101-28-3 Additional Generator = Chris Morris & J. Thompson
2.           1101-32 = Joe Urban & J. Thompson
3.           1101-38 (Roof Repairs) = Joe Urban
4.           1101-39, 43, 44, = Gerry Davis & Joe Urban
5.           1101-45, 46 = Chris Morris & Horticultural Manager (funded position)
6.           1101-47 = Jim Teal
7.           1101-48 = J. Thompson
Current information:
·                     Now that we are addressing the entire campus under the landscape project, the permit process has taken us through a lot of hurdles. After personally reviewing the campus with the Township Supervisor we have come up with a possible discrepancy (shortfall) in the total acreage that has been historically reported for the Lincoln University campus.  I will continue to investigate to see if we do have a discrepancy.
·                     Additional light towers will be brought in to support the Homecoming events.
·                     Parking signs will be installed near the Science building to improve the operation and visitation.
·                     N/C (Still not approved) A request for an additional sidewalk from Dickey Hall to the area near University Hall has been requested by us to the State. This will improve the travel of our wheelchair bound students.
·                     The additional items for 1101-45 and 46 Landscape/Athletics have been sent to Harrisburg. Dr. Nelson has followed up in an attempt to expedite the process.
·                     The next items requested will be the additional equipment for 1101-47 Wellness Center.
·                     We are still working on the rules and procedures for the Lincoln Bus. Our recommendations will be made to Mr. Hill in a few weeks.
John Thompson
Director, Physical Plant
 
PRESIDENT
 
Standard 14 – Dean Thomas reported that faculty are making significant progress with their assessment plans.  They were given a deadline of October 29th by which to submit the plans to the Deans for review.  The group also discussed the possibility of having the student learning assessment plans reviewed by an outside consultant.
  
VICE PRESIDENT FOR FISCAL AFFAIRS
 
Vice President Merlin indicated that it is not feasible to implement the 14 meal plan for the spring 2011 semester.  The plan will be reviewed again to determine whether it can be offered for the 2011-2012 academic year.  T
  
ADJOURNMENT
 
There being no further business, President Nelson adjourned the meeting at 11:15 a.m.
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