President’s Cabinet Meeting
Tuesday, October 12, 2010
9:00 a.m.
 
 
MINUTES
 
 
ATTENDEES:  President Ivory V. Nelson, Provost and Senior Vice President Grant D. Venerable, Vice President Howard E. Merlin, Dean Thelma Ross for Executive Vice President Michael B. Hill, Assistant Vice President of Academic Assessment Harold Aubrey,  Associate Provost for Student Development F. Carl Walton, and Diane M. Brown.  Mr. John Thompson, Director of Physical Plant, attended a portion of the meeting.
   
MINUTES
 
Cabinet meeting minutes of October 5, 2010 were approved.
 
 
PHYSICAL PLANT UPDATE
 
Mr. Thompson provided the following capital projects briefing report:
 
Commencement:
The DGS work is starting to pick up everywhere on campus.  It is not too soon for us to come up with plans to cover this year’s event. If space needs to be reserved we should get our reservations in now.  (NOTE: Rivero Hall Mall is first preference for Commencement site.)
 
Campus Power:
We are still working with PECO and DGS to develop a solution to our power issues. Most of the plan hinges on what PECO will agree to do for us.
 
Campus Lighting:
We will continue to use temporary lighting until the problem is resolved.
 
Heating:
The heating season is upon us, the plan is to bring the small boiler up on Saturday October 16th.
 
DGS Project Status
         Project 1101-28: N/C This project includes a third 150KV generator and also some modifications to the distribution of the services. The recent developments with PECO are being considered and they must be taken into account with our new design.
 
         Project 1101-32 Vail Hall:  The HVAC work is coming along very well. Piping and duct work in most of the areas is being installed.  The targeted completion remains to be for December.  (The building is not being renovated – HVAC system is being installed.)
 
         Projects 1101-39 (Grimm) 1101-43 (Wright) and 1101-44 (Library):  Demolition in all of the buildings is ongoing. The existing walls at the new entrance to the Library have been removed. Many of the small unusable spaces in all of the buildings have also been demolished.  (September 2011 completion date is anticipated.  Furniture vendor for the Library has been selected.)
 
         Projects 1101-45 (Landscape) and 1101-46 (Athletics): Work continues to take place at various locations throughout the campus. We are working with the Point 1 contractor to hold off on the earthwork around the existing athletic fields. The Point 1 contractor is in a position where they are reluctant to postpone some of the work, so we will continue to negotiate until the end of our season.
 
         Project 1101-47: The Wellness Project has poured most of the main building footers and the sub grades are complete. 
Project Contacts:
1.      1101-28-3 Additional Generator = Chris Morris & J. Thompson
2.      1101-32 = Joe Urban & J. Thompson
3.      1101-38 (Roof Repairs) = Joe Urban
4.      1101-39, 43, 44, = Gerry Davis & Joe Urban
5.      1101-45, 46 = Chris Morris & Horticultural Manager (funded position)
6.      1101-47 = Jim Teal


Current information:
         ( Still not approved) A request for an additional sidewalk from Dickey Hall to the area near University Hall has been requested by us to the State. This will improve the travel of our wheelchair bound and students.
         The additional items for 1101-45 and 46 Landscape/Athletics have been sent to Harrisburg.
         The next items requested will be the additional equipment for 1101-47 Wellness Center.
         We are still working on the rules and procedures for the Lincoln Bus. Our recommendations will be made to Mr. Hill in a few weeks.
John Thompson
Director Physical Plant.
 
Pedestrian foot path – Physical Plant will pain and rope off a pedestrian fool path from the Science Building to Dickey Hall so that students and vehicles can safely share the road.
 
Theatre safety ledge – Installation is in progress.
 
Cafeteria Renovation – Plans have been shared with Thompson Hospitality.
 
 
PRESIDENT
 
Standard 14 – Provost Venerable distributed the “Program Assessment Target List” listing the undergraduate and graduate programs to be targeted first for compliance with Standard 14.  Dr. Venerable also provided a “Strategic Update on Reaching Compliance with Middle States Standard 14.”
 
GradesFirst – President Nelson expressed the importance of faculty taking advantage of the GradesFirst Program to identify students who may be struggling academically.  The Fall 2010 Newsletter showed that not all faculty, advisor and students have activated their accounts.
 
Mayoral Initiatives – President Nelson distributed copies of education strategies and goals for the City of Philadelphia which he received at the Mayor’s meeting with College and University Presidents on Wednesday, October 6th.  He stated that Lincoln University will play an integral role in the attainment of the City’s educational goals.
  
PROVOST & SENIOR VP FOR ACADEMIC AND STUDENT AFFAIRS
 
Faculty Development Grants – Provost Venerable will be issuing a memo to faculty informing them of the decision to provide faculty development grants only for grants dealing with classroom learning.
 
VP FOR FISCAL AFFAIRS
 
Policies – The final Student Financial Clearance letter will only be sent to those students who have not financially cleared.  These students will be permitted to complete the 2010 fall semester and will receive credit for courses completed.  However, they will not be permitted to return for the spring 2011 semester unless financial clearance has been achieved.  A notice will be posted in residence halls informing students that they will not have to leave the campus on October 15 if not cleared, as was previously indicated.
 
American Express Reconciliations – VP Merlin will issue a letter to travelers who have not submitted all required paperwork informing them of University and IRS policies in this regard. 
 
EXECUTIVE VICE PRESIDENT
 
Cabinet discussed the proposed Tuition and Fees schedule for the Bachelor of Human Services Program/Academic Year 2010-2011.  A resolution setting the BHS fee at the same level as the MHS fees will be presented to the Board of Trustees for approval at its November 2010 meeting.
 
ADJOURNMENT
 
There being no further business, President Nelson adjourned the meeting at 11:45 a.m.
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