President's Cabinet Meeting
October 11, 2004
9:00 a.m.

Attendees:  President Ivory V. Nelson, Vice President Michael B. Hill, Vice President Grant D. Venerable, Vice President William B. Bynum, Vice President Howard E. Merlin and Ms. Diane M. Brown.

Minutes of October 4, 2004 Cabinet meeting were approved.

New Year's Day Holiday
Lincoln University will observe the 2005 New Year's Day Holiday on Monday, January 3, 2005.

Information Technology Update
The following purchases and projects have taken place since November 2003:
· Six (6) additional video cameras for the Academic Technology Services Center
· One (1) Proofpoint Spam filter - filters junk mail for all users, typically 72% of all Lincoln incoming mail is junk
· Three (3) copies Maya 3D rendering and animation software (Comp Sci)
· Two (2) Macintosh systems for music recording studios
· Ten (10) upgrades to Final Cut Pro video editing software system
· One (1) Network Firewall
· One (1) Network Intrusion Detection System
· Fifty (5) computers to place new or replace faculty/staff computers
· Three (3) small lecture halls outfitted with video projection and sound
· One (1) Large lecture hall (Wright Hall Auditorium) outfitted with video projection and sound
· One hundred six (106) computers to replace all labs at the Lincoln University Center for Graduate and Continuing Education in Philadelphia
· Thirty (30) computers for new 24-hour lab in LLC
· One (1) order to evaluate and/repair observatory dome
· One (1) Storage Area Network to support expanded home directories, web files (especially videos and image collections), and storage for the new administrative system
· Scanners for library and other users, several fax machines and a vast number of printers

New Employee Announcements
President Nelson commended the Office of Human Resources on the excellent manner in which new employee announcements have been written up, posted and distributed campus-wide.

New Travel Procedures/Policy
The Office of Human Resources has scheduled training sessions on the proper use of Lincoln University's travel forms, procedures and policy.  All persons who travel heavily on University business, and those responsible for making travel arrangements, are asked to attend the sessions.

Student Affairs and Enrollment Management
Over 70 students are enrolled who have not taken any of the necessary steps (i.e. filing financial aid forms and/or applying for grants) toward paying for their education.  It is estimated that approximately 40 of this group will not be able to meet their financial obligation and will, therefore, have to be administratively withdrawn from the University.

In light of this possible drop in enrollment, the vice presidents have been asked to cut spending in their areas by 3% for the 2004-2005 fiscal year.

There being no further business, President Nelson adjourned the meeting at 12:30 p.m.

Diane M. Brown
Assistant to the President

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