President’s Cabinet Meeting
October 9, 2007
10:00 AM
Vail Hall Board Room
 
 
Minutes
 
Attendees:  President Ivory V. Nelson, Vice President William B. Bynum, Vice President Michael B. Hill, Vice President Howard E. Merlin, Dean Gladys J. Willis for Vice President Grant D. Venerable, and Ms. Diane M. Brown.  Attending for portion of meeting:  Mr. John Thompson, Director of Physical Plant.
 
Minutes
Minutes of October 2, 2007 Cabinet meeting were approved.
   
NCAA Reclassification Liaison Visit
Ms. Jill Willson, the NCAA’s liaison to Lincoln University during the reclassification process, visited the campus October 8-9, 2007.  She will be working closely with the university over the next two years to provide assistance and guidance through the reclassification process.  Ms. Willson met with various administrators on Monday, October 8th and with President Nelson and the President’s Cabinet at their meeting on Tuesday, October 9th. 
 
Ms. Willson informed the Cabinet that Lincoln University is in excellent position at this point in the process for reclassification to Division II.  However, while we have made significant progress in many areas, there are others that require a good deal of movement.  It is very instrumental to the success of the move that Lincoln implements a written institutional control policy to ensure compliance with NCAA Division II regulations.   The university will also be required by 2011 to have the Compliance Assistance Internet system in place to allow the ability to upload information on student athletes.  While this is not required until 2011, Ms. Willson strongly urged that this piece be put in place as soon as possible.  Lincoln University is in possession of the Compliance Assistance Internet system, which will be operable once the Colleague system goes live. 
 
Labor Certification Process on Employers
 Changes to the Labor Recertification Process require the employer to pay the costs of preparing, filing, and obtaining the labor certification to hire foreign nationals for employment in the US.  Cabinet decided that these costs must be borne by the area/department wishing to hire the individual.  The Office of Human Resources will be asked to draft a policy addressing this matter.
 
Physical Plant Briefing
 Lincoln University has been informed that material issues has pushed the deadline for completion of the Student Union Building renovation project back to January 15, 2008.  However, the estimation is that actual completion may be more likely February or March 2008.
 
The sprinkler system issue for University Hall has been resolved and the Certificate of Occupancy has been issued.
 
The pre-bid meeting for the Library renovation project was held this morning.
 
The Pre-Bid Conference for the International Cultural Center, Project No. DGS 1101-42, has been scheduled for Wednesday, October 10, 2007.  The Bid opening date has been extended to October 24, 2007.
 
The Department of General Services has made the following appointments of Design professionals for Lincoln University capital projects:
 
·        Simone Collins, Inc.
-         Project No. DGS 1101-45: Landscape General Campus and Around all Buildings, provide sidewalks, streets, etc to all    
                                                            buildings and additional parking.
-         Project No. DGS 1101-46:  Construction of additional tennis courts, softball field, soccer field and bleachers
 
·        Renaissance 3 Architects, P.C./Moody Nolan, Inc. (Joint Venture)
-         Project No. DGS 1101-47: Construction of a new  Learning/Counseling/Academic Student Center
 
Student Affairs and Enrollment Management
 
Enrollment Data for fall 2007, as of October 81, 2007. (Data provided by Fiscal Affairs)
 
                   Total Undergraduate Students Enrolled ……………………………..           1918
 
                    Total Graduate students enrolled ………………………………………        537
 
                   Total Student Body                                                                                        2455
  
Development and External Relations
 
Vice President Hill informed the Cabinet of changes to the Student Evaluations process which have been recommended by the Office of Institutional Research.  The proposed changes will make ORI fully responsible for the entire evaluation process as well as administration of the evaluation.
 
There being no further business, President Nelson adjourned the meeting at 12:45 p.m.
 
 
Diane M. Brown
Assistant to the President

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