President’s Cabinet Meeting
Tuesday, September 28, 2010
9:00 a.m.
 
 
MINUTES
 
ATTENDEES:  President Ivory V. Nelson, Vice President Howard E. Merlin, Executive Vice President Michael B. Hill, Provost and Senior Vice President Grant D. Venerable, Dean Gladys J. Willis, Dean Judith A.W. Thomas, Dean John O. Chikwem, Assistant Vice President and Director of Assessment Harold Aubrey,  and Diane M. Brown.  John Thompson, Director of Physical Plant attended for a portion of the meeting.
 
MINUTES
 
Cabinet meeting minutes of September 22, 2010 were approved.
 
PHYSICAL PLANT BRIEFING
 
Mr. Thompson provided the following update:
 
The failure in the electric side of the Hansberry hot water system detected on Friday was corrected by noon on Saturday. The system put in place will stay on line until the boiler plant comes on line in the middle of October. A new system has been designed and is ready to go out for bid. The new system should be in place just after the New Year.
 
Sprinkler heads are still being damaged in student residence hall building 116. Breaks have occurred in rooms 137 and 233.
 
PECO, DGS and Lincoln University staffs continue to work aggressively towards a solution for the University’s power issues. A meeting has been requested between all parties to address each of our parts in the solution. The current design solution exceeds $1M. Our recommendation is for the current DGS projects plus some changes on PECO’s part to provide a system that will carry us into the future. In some ways our growth has out grown the current services.
 
DGS Project Status
         Project 1101-28: N/C This project includes a third 150KV generator and also some modifications to the distribution of the services. During the 100 degree plus days we discovered that the calculated design voltage was undersized. The State, PECO and our team are discussing our path forward so we are still in a design phase.
 
         Project 1101-32 Vail Hall:  The HVAC work is coming along very well. Piping and duct work in most of the areas is being installed.  The completion target is still targeted for December.
 
         Projects 1101-39 (Grimm) 1101-43 (Wright) and 1101-44 (Library):  Demolition in all of the buildings is on going. The existing walls at the new entrance to the Library have been removed. Many of the small unusable spaces in all of the buildings have also been demolished. DGS replaced their PM with a person more experienced at the University.
 
         Projects 1101-45 (Landscape) and 1101-46 (Athletics): To date we have had three construction meetings for the projects. The Point 2, 3, & 4 contractors are set to get started. The Point 1 contractor is working on surveying the campus but their site work contractor is still in question. The landscape contractor is also not approved at this time.    The electrical contractor is roughing in the underground behind Alumni and Cannon House. The new walkway from Dickey Hall to the New Science building has been laid out. Work on it should start soon.
 
         Project 1101-47: The Wellness Project has almost completed the sub-grade of the building. The contractor had to use various methods to dry the soil to meet spec. One corner of the buildings footer runs over our existing sanitary line. We asked them to wait on that section of pour but they went ahead with the work. L & I has been notified and they will correct the issue at no cost to the project. Another great catch by our field inspectors.
The brick selection must be discussed with the President.
 
Project Contacts:
1.      1101-28-3 Additional Generator = Chris Morris & J. Thompson
2.      1101-32 = Joe Urban & J. Thompson
3.      1101-38 (Roof Repairs) = Joe Urban
4.      1101-39, 43, 44, = Gerry Davis & Joe Urban
5.      1101-45, 46 = Chris Morris & Horticultural Manager (funded position)
6.      1101-47 = Jim Teal (currently on leave)


Current information:
         ( Still not approved) A request for an additional sidewalk from Dickey Hall to the area near University Hall has been requested by us to the State. This will improve the travel of our wheelchair bound students.
         The additional items for 1101-45 and 46 Landscape/Athletics have been sent to Harrisburg.
         The next items requested will be the additional equipment for 1101-47 Wellness Center.
         A meeting to discuss the rules and procedures for the Lincoln Bus will be held this week. Recommendations will be made to Mr. Hill in two weeks.
John Thompson
Director Physical Plant.
 
 
PRESIDENT
 
MSCHE Small Team Visit and Follow Up – Cabinet discussed the September 24 Small Team Visit and possible strategies for moving forward in the area of assessment of student learning in order to fulfill requirements of MSCHE Standard 14.  The suggestions received from Professors Kwame and Muzorewa were shared with the group and discussed.
 
Appointment to the Board of Trustees – The Honorable Robert F. Powelson has been reappointed to the Lincoln University Board of Trustees for a term expiring August 31, 2013.
 
 
PROVOST AND SENIOR VICE PRESIDENT FORACADEMIC AND STUDENT AFFAIRS
 
Barnes Foundation Graduate Courses – Dean Willis indicated that the proposed graduate courses to be offered at the Barnes Foundation must be revisited due to the fee requirements.
 
LEAPS Forward Grant – Lincoln University has been awarded funding for one year for the “LEAPS Forward” Grant.  The University will be able to apply for a five-year LEAPS Grant at the end of the LEAPS Forward grant year.
 
 
EXECUTIVE VICE PRESIDENT
 
Fall Enrollment (As of 09.27.2010):
 
Undergraduate                1,814
Graduate                           557
   TOTAL                       2,371
   
FISCAL AFFAIRS
 
Policies – The Student Financial Clearance policy distributed previously in draft form was approved by Cabinet.   The final draft is to be reviewed by Dean Thelma Ross for final input prior to implementation.
 
ADJOURNMENT
 
There being no further business, President Nelson adjourned the meeting at 11:30 a.m.

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