President’s Cabinet Meeting
Tuesday, September 23, 2008
9:00 a.m.
Vail Hall Board Room
 
 
Minutes
 
Attendees:  President Ivory V. Nelson, Vice President Howard E. Merlin, Vice President Michael B. Hill, Dean Jerryl Briggs for Vice President William B. Bynum, Dean Judith A.W. Thomas for Vice President Grant D. Venerable and Ms. Diane M. Brown.  Ms. Rita Myers attended for a portion of the meeting.
 
MINUTES
 
Cabinet minutes of September 15, 2008 were approved.
 
PHYSICAL PLANT BRIEFING
 
Mr. Thompson provided an update on the status of on-going renovation and construction projects.
 
There has been an increase in the cost of van transportation.  The pertinent parties will work out the best way to allocate the “real” cost to the appropriate budgets.  The parties will also try to devise a plan that would curtail the number of requests for unscheduled van usage.
 
PRESIDENT
 
Commonwealth Budgetary Reserve – The Commonwealth has placed 4.25% of each nonpreferred appropriation in budgetary reserve.  This represents approximately $616,000 of Lincoln’s $14.5 million 2008-2009 appropriation.  Lincoln’s last scheduled will be reduced by this amount if it is determined that the commonwealth must retain the 4.25 percent in budgetary reserve.  As such, the vice presidents and Ms. Brown have been instructed to reduce their 2008-2009 operating and capital budgets by 2.0 percent.  President Nelson has also asked for a written potential impact of this reduction and a strategy to minimize that impact.  In addition, an immediate freeze on employment, with the opportunity to justify an absolute necessity for hire has been put in place.
 
University Reports - President Nelson indicated that going forward, quarterly reports on recruitment, retention, marketing, and assessment are to be prepared for submission to the Board of Trustees.
As an informing mechanism, the quarterly reports on Physical Plant, Information Technology and the Library prepared for the Board of Trustees will be distributed to all directors.
 
Electric Rate Caps – The electric rate caps in the PECO service territory are coming off in 2011.  As with all entities, advance planning will be critically important for Lincoln University
 
Institutional Assessment – A “Plan for the Office of Institutional Effectiveness, Research and Assessment” and job description for the Director of Academic Assessment and Learning have been developed and will be distributed to the faculty at the upcoming faculty meeting.
 
ACADEMIC AFFAIRS
 
Dean Thomas reported that all three schools have met regarding the four goals established by the University in order to move closer to its goal of achieving academic excellence.
 
The following are important dates/events in the School of Social Sciences and Behavioral Studies
 
1.     October 2, 2008 – 4:30-6:30 p.m. – Chapel – Opening Program for Forever Free – Abraham Lincoln’s Journey to Emancipation – Dr. James Oliver Norton will serve as the guest speaker. 
 
2.    October 10, 2008 – Cancer Disparities Workshop with Fox Chase Cancer Center – Ware Center Theatre.
 
3.    October 23, 2008 – 4:30 p.m. – DH Auditorium - Charrise Carney-Nunes (L.U. alumni) will present “The Presidential Election and Why We as a People Must Vote for the Best Candidate.”
 
4.    November 7, 2008Lincoln Day at Fox Chase Cancer Center
 
5.    November 8, 2008 – 1st Annual Melvin Tolson Debate Competition – Ware Center Theatre for opening activities.
 
6.    November 13-15, 2008 – 8th Annual Underground Railroad Conference – Historic Bethel African Methodist Episcopal Church, Churchtowne of Lancaster, PA.  Members of the Lincoln University faculty and staff served on the organizing committee for the Conference.
 
7.    December 4, 2008 – PA-DOH – University of Pennsylvania Review Meeting for “Center for the Study of Gene-Environment Interactions in Lung Cancer.” Grant for which Dean Thomas serves as Co-PI.
 
FISCAL AFFAIRS
 
Employees in possession of a University issued American Express card will be given two weeks to reconcile their AMEX statements once received.  This new procedure has been implemented to better insure compliance with University policy regarding reimbursement of business expenses.
 
Vice President Merlin presented the FY09 Enrollment numbers (reported below in SAEM).
 
STUDENT AFFAIRS AND ENROLLMENT MANAGEMENT
 
PHEAA 2007-2008 Financial Aid Summary for Lincoln University:
 
PROGRAM Recipients Value
PA State Grant Program 544 $ 1,887,034
FFELP (Net Stafford & PLUS) Loans 2,618 24,808,575
Public Service Benefits ADMINISTERED by PHEAA 27   95,051
Public Service Benefits PROVIDED by PHEAA 3,162 930,613
PHEAA Loan Forgiveness Programs 12 27,141
 
U.S. Department of Education Federal Student Aid:
                   Lincoln University Default Rate        11.2%
                   Regulatory threshold                        25.0%
 
Fall 2008 Enrollment (As of 9/15/08)
 
Undergraduate students enrolled:                  2,035
Graduate students enrolled                              551
          Total                                                  2,586
  
ADJOURNMENT
 
There being no further business, President Nelson adjourned the meeting at 12:15 p.m.

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