President’s Cabinet Meeting
Tuesday, September 22, 2009
9:00 a.m.
 
 
MINUTES
 
ATTENDEES:  President Ivory V. Nelson, Interim Vice President Jerryl Briggs, Vice President Michael B. Hill, Vice President Howard E. Merlin, Vice President Grant D. Venerable, Dean John O. Chikwem, Dean Gladys J. Willis, Dean Judith A.W. Thomas, Ms. Diane M. Brown.  Mr. John Thompson and Dr. Debbie Bullock were in attendance for a portion of the meeting.
 
MINUTES
 
September 16, 2009, Cabinet minutes were approved.
 
PHYSICAL PLANT BRIEFING
 
Mr. Thompson provided an update on the status of capital projects in progress.  The Wright Hall, Grim Hall and Langston Hughes Memorial Library renovation projects are scheduled to go out to bid in early December. 
   
PRESIDENT
 
President Nelson expressed his appreciation for the extraordinary efforts of DGS personnel in securing permits and readying the International Cultural Center (ICC) for the Board of Trustees meeting on Saturday, September 19, 2009.  Many positive comments about the facility were received. 
 
Academic Excellence – President Nelson reiterated his commitment and that of the administration to achieve the goals established by the Board of Trustees in the areas of retention, graduation and rankings.  They are:
 
                   85% Retention rate by 2012
                   48% Graduation rate by 2012
                   Rank among the top 10 HBCUs by 2012
 
The deans and faculty have been charged with working with the admissions staff to provide a monthly report on what has been done to meet the objectives.  Additional funds will be earmarked for efforts to retain current students and a Summer Bridge Program will be implemented at the Graduate Center and possibly on the campus.  A compliment to these efforts is the implementation of the Advisory Boards for the Centers of Excellence by January 2010.
 
An increased emphasis will be placed on sharing information across the campus.  In this regard, President Nelson’s Reports to the Board of Trustees will be posted on the University’s website.
 
President Nelson is also requiring a monthly report on campus maintenance and clean up activities. 
   
ACADEMIC AFFAIRS
 
Dean Chikwem informed the members of Cabinet that the Science Fair will take place October 21, 2009 in the new science building.  The schools of Humanities and Social Sciences will be included this year.  President Nelson will earmark $1000 from the President’s Discretionary Fund to support two prizes of $500 each for one male and one female student. 
 
The LEAPS program ended August 31, 2009.  Lincoln will be able to resubmit an application for funding in December.
 
Dean Willis presented a proposal for the implementation of a “Portfolio Fee” to be assessed to all students as a student fee in partial fulfillment of the Writing Proficiency Program.  The proposal is based on the fact that beginning with the Class of 2013, all graduating Seniors will be required to have successfully completed a portfolio of work in their major.  The proposal includes a reduction in cost to the students compared to the current fee charged for the purchase of a portfolio.  President Nelson expressed concern over the assessment of an additional fee requirement for our students and asked that more review be undertaken before coming to a decision on this recommendation.
   
DEVELOPMENT AND EXTERNAL RELATIONS
 
The academic deans were asked to review the school brochure drafts and provide any necessary revisions to Mr. Hill’s office by Friday, September 26.  There is an immediate need for the brochures as recruitment efforts have already begun.  The deans will be able to make additional revisions, if necessary, before additional copies are printed.
 
FISCAL AFFAIRS
 
The RFI for the new residence hall has generated 15 submissions. 
 
 
STUDENT AFFAIRS AND ENROLLMENT MANAGEMENT
 
Mr. Briggs reported that the second shift for housekeepers has been implemented.  Currently, eight (8) housekeepers are working the 11 PM - 7 AM shift.
 
Student body headcount (As of 09.21.09)
 
                   Undergraduate:              2,059
                   Graduate:                          609
                             Total                    2,668
 
 
ADJOURNMENT
 
There being no further business, President Nelson adjourned the meeting at 12:00 p.m.

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