President's Cabinet Meeting
September 13, 1999
Attendees: President Ivory V. Nelson, Vice President Edward McCusker, Vice President Richard Winchester, Vice President Anthony Fairbanks, Vice President Arnold Hence, Ms. Rosalie Facey-Jones
1999-2000 Budget/2000-01 Budget Submission to Harrisburg - Mr. McCusker informed the group that based on the enrollment numbers for the Fall, the 1999-2000 budget that will be presented to the Board of Trustees shows a balance of $508,000 rather than the previous estimate of $1.4 million. Copies of the budget will be faxed to the Business Affairs Committee of the Board for their conference call meeting 9/16/99.
Dr. Winchester reported that he was still working on the narrative for the 2000-01 budget submission due in Harrisburg 9/15/99. He was confident, however, that the document would be ready and in Harrisburg by the deadline. Mr. McCusker was asked to contact the budget officer in Harrisburg to let him know about the additional $1 million line for science that Lincoln was including in its request.
Strategic Planning - The vice presidents were asked to give President Nelson any feedback they could on his assumptions regarding strategic planning included in his memorandum to the community dated 9/9/99. They were also asked to encourage feedback from staff. Mr. McCusker was asked to create budget forms for the cost centers so that strategic planning can begin in this area.
Financial Aid - President Nelson indicated that when he was in Harrisburg the previous week, he was informed that Lincoln University had not processed a number of PHEAA forms. Dr. Hence was asked to look into this matter.
Enrollment - Dr. Hence reported the following enrollment numbers as of 9/10/99: 512 graduate students cleared; 104 graduate students not cleared; 1342 undergraduate students cleared; 191 undergraduates not cleared. Of the 191 undergraduates not cleared, 117 are in dorms.
L.U. Organizational Charts - Ms. Facey-Jones provided draft organizational charts for the vice presidents' review. Dr. Nelson informed the group that one major change in the organization of the University is that all persons and programs at the Urban Center will report to one person located at that facility. Dr. Winchester was asked to prepare a job description for this position.
Dr. Nelson indicated that discussions need to take place about how the division of Academic Affairs can be better managed. Currently there are 28 departments/offices reporting directly to the vice president. Dr. Winchester was asked to look at possibly collapsing career services and academic advising. Dr. Hence will look at restructuring his area and will change Ms. Veronica Cohenís title because of her responsibilities.
The position of Director of Communications will be advertised and a permanent appointment made. The Director of Alumni Relations position will also be advertised and Mr. Fairbanks is anticipating that an appointment will be made by October.
NMR Instrument - In accordance with a letter written to ONR by Dr. James Donaldson, Interim President, ONR will retrieve the NMR instrument which the University has not been able to accommodate and put into use.
Faculty Teaching Loads - Dr. Winchester was asked to provide an analysis of how much teaching is done by faculty, how much overload and how much adjunct. This information will be used to determine faculty needs for September 2000.
Policies - Ms. Facey-Jones is to establish a policy for hiring consultants and design a form for the University which should include a process for hiring and paying. This form may have to be used for persons who are currently receiving a small amount of compensation for assisting in different offices at the University.
She was also asked to prepare a policy on temporary employment and a policy on faculty overtime. (Faculty are currently permitted to receive a maximum of 133% of their salary.) The policy for hiring faculty and staff should include provision that applications will be forwarded to the search committee one month after the position is advertised.
University Dress Code - Policies on personal appearance and casual day dress for staff were distributed. Ms. Facey-Jones was asked to review these with appropriate heads of organizations and bring them back to the Cabinet for adoption as soon as possible.
Diane M. Brown
Assistant to the President
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