President’s Cabinet Meeting
August 28, 2007
9:00 AM
Vail Hall Board Room
 
 
Minutes
 
Attendees:  President Ivory V. Nelson, Vice President Michael B. Hill, Vice President William B. Bynum, Vice President Howard E. Merlin, Dean Gladys J. Willis for Vice President Grant D. Venerable and Ms. Diane M. Brown.  (Attending for portion of meeting:  Mr. John Thompson, Director of Physical Plant)
 
Minutes
 
Minutes of August 21, 2007 Cabinet meeting were approved.
 
Physical Plant Briefing
 
Fencing & Gates – The gates to be placed at campus entrances are currently in the construction phase and will be installed as soon as they are completed.  Signs have been ordered and will be placed on all gates.
 
Mary Dod Brown Chapel – Renovations to the Chapel are complete except for the construction of the ramp and installation of the new front door.  The ramp will be constructed with brick masonry and should be completed by the end of November.
 
Electronic Notice Board – Contractor is scheduled to begin construction of the foundation the week of September 3-7.
 
Ware Center – The Certificate of Occupancy is expected to be issued this week.  Once it is received, locks must be changed and the process of installing computers, labs and phones will begin.
 
University Hall – The Certificate of Occupancy is expected Friday, August 31st.  There are still some questions surrounding the water pressure to the building.
 
Manuel Rivero Gymnasium – We have received the approval to proceed with repair of damage to the mechanical room caused by the water main break.
 
HVAC – Work is still being performed in the library, gym and Dickey Hall.
 
Roofing Projects – Work on the roofing projects will begin late 2007 or early 2008.  Buildings include Vail Hall, Lincoln Hall, Azikiwe-Nkrumah Hall (Security building) and the Maintenance building and shop.
Student Union Building – The contractor has indicated that renovations are on schedule for completion by the end of November.
 
Lincoln Hall – Elevator has been out of service for the past 2 weeks, but it is expected to be up by the end of the day, Tuesday, September 4th.
 
Langston Hughes Memorial Library – The project will go out to bid as soon as the funds are released by the Budget office.
 
International Cultural Center (ICC) – Bids are expected to go out late November or early December.  The estimated construction start date is December 15, 2007.
 
Science Building – DGS is in the process of evaluating the bids.  Construction start date is estimated at November 1, 2007.  Groundbreaking ceremony will be scheduled for the fall.
 
3020 Lincoln Plaza (Graduate Center) – The second floor has been completely cleared.  The goal is for Lincoln University to move into this renovated space during the December/January holidays.
 
Softball Field – Bids are due August 30, 2007.
 
Campus Alert Systems
 
Mr. Hill informed the Cabinet that the RFP has been issued for the siren alarm system. 
 
The division of Student Affairs has also begun the process of collecting cell phone numbers for the implementation of utilizing cell phones as a means of alerting students to emergency situations. 
 
A text messaging systems is also being investigated.
 
Vision Statement
 
The Self Study Task Force has suggested a possible revision to the University’s Vision Statement.  Cabinet agreed that the change does not change the Vision Statement, but rather clarifies the university’s vision.   The suggested change will, however, require the approval of the Board of Trustees. 
 
Academic Affairs
Dean Willis reported that classes are full and additional adjunct professors have been hired to accommodate the need.
   
Student Affairs and Enrollment Management
Negotiations with the Police union have resulted in a collectively bargained agreement which was sent to members for vote.   Vote expected to take place the week of September 4th.
 
 
Enrollment Data for fall 2007 (as of August 28, 2007)
 
# First-time freshmen enrolled ………………………………………………..        676
# Returning students enrolled ………………………………………………..       1330
                   Total Undergraduate Students Enrolled                                                2066
 
# Graduate students enrolled …………………………………………………        562
 
                   Total Student Body                                                                              2568
 
There being no further business, President Nelson adjourned the meeting at 11:00 a.m.
 
Diane M. Brown
Assistant to the President
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