President's Cabinet Meeting

August 21, 2000

Attendees: President Ivory V. Nelson, Interim Vice President Saligrama C. SubbaRao, Vice President Edward L. McCusker, Vice President William B. Bynum, Mr. Tracey Hunter Hayes, Mr. Colin McGowan, Ms. Diane M. Brown

Physical Plant - Mr. McGowan gave the following report on the status of repairs/renovations in campus buildings:

Rendall - all work completed except the roof and 2nd floor sinks
Frederick Douglass - ready
Hansberry - ready
LLC - major problems addressed
Morris - keys & telephones must be addressed
Library - roof work will be complete by the end of the week - lighting and carpeting bid will be out by the end of week - air conditioning unit out again - may be a couple of weeks before it can be repaired
Grim - roof and laboratories bid out this week

The four buildings under order by L&I will be ready for inspection by Wednesday, August 23rd.

U.S. Government Programs Department of the Interior FY 2001 preservation grants for historic structures may be available for HBCUs. Mr. Hunter-Hayes will look into what other HBCUs have done in this area.

Lincoln University will accept the Department of Education's final audit determination concerning the Title IV Students Financial Assistance Programs audit for the period July 1, 1996 through June 30, 1997. Lincoln University has applied to receive excess computer equipment available from the Department of Commerce.

State Governmen -t President Nelson indicated that the University should be represented by both faculty and students at the PA Legislative Black Caucus Summit 2000, October 18-21 in Pittsburgh. Vice President SubbaRao will handle.

The College Board - Vice President SubbaRao and a representative from Student Affairs will attend the fall conference, September 21-22, 2000 in Atlanta.

Government of the District of Columbia College Access Act - All Lincoln students from D.C. will be notified of this act which provides tuition support to D.C. residents.

Scholarships - President Nelson asked Vice President SubbaRao to pull together a Scholarship Committee to review all scholarships available. The Committee will be comprised of 3 faculty, 1 admissions staff person, and 1 person from development.

Satisfactory Academic Progress, Probation, and Suspension Policies - These policies will be presented to the faculty for approval at the first faculty meeting.

Title III Funds - Lincoln has received approval from the Department of Education to use unspent Title III funds from the 1998-1999 budget period for the following: Financial Aid Consultant ($150,000) and Internal Auditor Annual Salary ($60,000 + benefits)

Administrative Performance Evaluations - The Cabinet was reminded that these evaluations are to be completed for every administrative employee.

Payroll Advance Policy - The University has adopted the following policy.

"It shall be the policy of this University that payroll advances shall generally not be allowed. Exceptions to this policy shall be limited to unforeseen circumstances on a case-by-case basis…"

Fiscal Affairs
It was reported that the A133 for FY 1998 has been completed and the A133 for FY 1999 is near completion.

Development and External Relations The University has received a total of $103,368.00 from the Tom Joyner Foundation, as a result of recent fundraising activities.

Student Affairs & Enrollment Management Admissions Statistics - Data as of August 18, 2000

# of undergraduate applications for Fall 2000 ------------------------------3165
# of undergraduate applications for Fall 1999-------------------------------2853
# admitted for Fall 2000---------------------------------------------------1318
# admitted for Fall 1999---------------------------------------------------1457
# deposits paid for Fall 2000------------------------------------------------405
# deposits paid for Fall 1999------------------------------------------------463
# of Graduate applications for Fall 2000-------------------------------------389
# of Graduates admitted for Fall 2000---------------------------------------205

Other items on the agenda were for information purposes only.

Diane M. Brown
Assistant to the President


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