President’s Cabinet Meeting
Tuesday, August 10, 2010
9:00 a.m.
 
 
 
 
MINUTES
 
ATTENDEES:  President Ivory V. Nelson, Vice President Howard E. Merlin, Executive Vice President Michael B. Hill, Dean Gladys J. Willis for Provost Grant D. Venerable II, and Ms. Diane M. Brown.  Dr. Frederick Walton attended a portion of the meeting.
 
MINUTES
 
The August 3, 2010 Cabinet minutes were approved.
 
 
PHYSICAL PLANT BRIEFING
 
Mr. Thompson provided the following update:
 
The summer work is proceeding well and on schedule.
 
1.      Amos Hall Soffit Repairs                                                         $7,000  Contracted
2.      Amos Hall Heating Upgrades                                                $22,000  Complete
3.      Ashmun Hall Lobby Upgrades                                               $35,000  90% complete
4.      Fredrick Douglas Hall Lounge Upgrades                              $30,000  90% complete
5.      Fredrick Douglas Hall, Pumps & Valves                                $20,000 30% complete
6.      Fredrick Douglas Hall Hot Water Upgrades                          $28,000  in work
7.      Hansberry Hall Hot Water System                                        $15,000   Ready for bid
8.      Hansberry Hall Ventilation Upgrades                                   $45,000  in work
9.      Hansberry Hall Hot Water Plate Heater                               $30,000  re-design
10.  Hansberry Hall Sinks and Vanities                                        $10,000: Complete
11.  Lucy Laney Hall Bathroom Exhaust System                         $15,000  90% complete
12.  McCauley Hall Bathroom Upgrades                                     $40,000  Complete
13.  McCauley Hall Hot Water Conversion                                  $82,000* 30% complete
14.  McRary Hall Hot Water Conversion                                      $35,000* 70% complete
15.  McRary Hall New Lobby Lights                                               $6,000  working
16.  McRary Hall Electrical Upgrades                                          $80,000* Spring
17.  McRary Hall Bathroom Upgrades                                         $95,000* Spring
18.  Rendall Hall Basement Repairs                                            $30,000  Complete
19.  Rendall Hall Hot Water Plate Heater                                    $30,000  in work
20.  LLC Wiring of the Smoke Alarms                                           $67,500  90% complete
21.  LLC Replace Room Lights                                                      $48,000 North Comp.
22.  All Residence Buildings, Furniture                                       $100,000  60% complete
                                         Key Boxes                                              $2,000 50% Complete
                                         Door Alarms                                        $17,500 30% complete
                                         Hall Light Controls                                $9,000
                                         Clean Fin Tubes                                    $6,000
 
Total for 2010 Summer                                                               $613,000
Estimated completion spring 2011                                               292,000
Grand Total all work                                                                   $905,000
 
         Project 1101-28: A meeting was held with  DGS design and the professional to map out a plan  However, this project has been delayed due to the illness of the DGS contact  . As soon as a replacement is in place this project can get back on track. Some phases of our work will continue.
 
         Project 1101-32 Vail Hall:  Abatement in Vail is complete and they are now beginning some demo work. Completion is forecasted to be late December. Lincoln Hall work will begin shortly afterwards with completion forecasted to be late June.
 
         Projects 1101-39 (Grimm) 1101-43 (Wright) and 1101-44 (Library):  Abatement of floor tile and some piping insulation is taking place in Grimm Hall. Once this is complete the abatement contractors will move to Wright Hall. Demo will begin in Grimm this week with Wright to follow. We are still working with DGS to rearrange the safety fence to insure that our needs are met.
 
         Projects 1101-45 (Landscape) and 1101-46 (Athletics): The projects’ kick-off meeting is scheduled for August 11th. DGS and our project team are very concerned that the point 1 contractor still has not yet finalized his contractor list.  As soon as the construction team is in place, work will begin on the schedule and what areas of the campus will be effected.
         Project 1101-47: The management team and the 4 primes have mobilized. Construction of the temporary retention basins is well underway. Because 1101-45 is late starting, the Point 1 contractor is being granted a change order to cut in the base for the connecting road to be used as a construction road for the time being, reducing activity near the Physical Plant.
 
         Eight Plex:  The modular units are in place and complete as far as HVAC, Sanitary, and Domestic water. We have finalized the room assignments and phone and data needs.
We have located and we are installing cameras in various locations in and around the complex to help eliminate vandalism.
 
         The Library book move is complete. Due to the time of year the modular company is extremely busy. The crew worked on our 8 plex and the repairs to the library units outside.  We still have a punch list of items and the contractors will be in later this week to complete the work prior to the students’ return.
 
         Grounds: A full campus cut has been scheduled for a few days before the students return.  Our crew is tied up with moves and last minute work orders.

John Thompson

Director Physical Plant.
 
 
PRESIDENT’S DISCUSSION AGENDA
 
MSCHE Small Team Visit – Preparations for the September 24, 2010 small team visit were discussed.  Deans Chikwem and Thomas joined the meeting via teleconference to discuss certain aspects of the preparations.
 
Lincoln University graduates receive MD degrees – Drs. Darren Dolly, Jean-Paul Chizea and Godfrey Thuku received their MD degrees from Penn State College of Medicine this spring and are now involved in residency training. 
 
FISCAL AFFAIRS
 
Business Office Move to Modular Units: Logistics of the move were discussed. Vice President Merlin voiced concerns that the space may not be large enough to accommodate the entire staff.
 
American Express Reconciliation – VP Merlin provided a report on the status of American Reconciliations for FY10.
 
EXECUTIVE VICE PRESIDENT
 
Fall 2010 Admission Statistics (As of 08.08.10):
 
Undergraduate Admissions:
                                      Fall 2009             Fall 2010             Fall 2010
                                                                                                (900+ SAT)
Applications Received       7801                    7258                     769
Admitted                           2380                    1860                     611
Deposits Paid                      699                      334                     112
 
 
Graduate Admissions:
                                      Fall 2009             Fall 2010  
                                                                                     
Applications Received        455                      466
Admitted                            310                      282         
 
 
ADJOURNMENT
 
There being no further business, President Nelson adjourned the meeting at 11:00 a.m.

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