President’s Cabinet Meeting
August 8, 2006
9:00 a.m.
Minutes

Attendees:  President Ivory V. Nelson, Vice President William B. Bynum, Vice President Michael B. Hill, Vice President Howard E. Merlin, Dean Judith A.W. Thomas and Ms. Diane M. Brown. Attending for portion of meeting:  Mr. John Thompson, Director of Physical Plant

Minutes
Draft Cabinet minutes of August 1, 2006 were approved.

Physical Plant Briefing
Mr. Thompson reported that approximately 75% of requested painting of buildings has been completed including: Rendall and Amos halls, and various spaces in Lincoln Hall, Bond House, Foster, Frederick Douglass and the LLC.  Other projects underway or completed over the summer include:  Building 26 renovations, erection of modulars for academic classrooms/offices and the SUB, renovation of rooms in Vail Hall for business office, and preparation of LLC basement for records retention.  

Department of General Services projects in progress are asbestos abatement in the Library and Manuel Rivero Hall; HVAC work in the Chapel and the gym; roofing for Dickey, Grim and Wright halls; and the complete renovation of University Hall and Ware Center.

Mr. Thompson also discussed with the Cabinet, the design for the new International Cultural Center.

PA Department of Auditor General Audit Report-FYE June 30, 2005
The independent auditor’s audit of the statement of Lincoln University’s appropriations earned for the fiscal year ended June 30, 2005 found that no exceptions were noted in the sample invoices totaling $1,242,745, which were reviewed by the auditors.  The final audit report found the “the accompanying statement of appropriation earned presents fairly, in all material respects, the earned appropriation of Lincoln University for the fiscal year ended June 30, 2005, pursuant to Act Number 2004-12A, as described in Note 3.”

PACE (Pennsylvania American Council on Education) Network
Cabinet agreed that Lincoln University will nominate Dr. Patricia Joseph to participate in the PACE Network Executive Forum, October 29-30, 2006 in Hershey, PA.  The forum is designed to prepare women to assume leadership positions in higher education administration.  The PACE Network planning board will invite 25-30 women from those nominated, to participate in the forum.

Pandemic Flu Preparedness
Lincoln University’s Pandemic Flu Preparedness Committee continues to meet to finalize a document for approval by the Administration.  The Committee most recently met on July 28, 2006.  President Nelson asked that the vice presidents share the July 28 committee meeting minutes with their staffs.

Fiscal Affairs
Vice President Merlin indicated that his area is working on developing an official records retention policy for the finance division.

Ms. Christy Lindsey has joined the fiscal staff as Sr. Grants Accountant

Academic Affairs
Dean Thomas reported that 98% of hiring has been completed except for adjuncts.  However, the Freshman Year Experience courses have been fully staffed.

Student Affairs and Enrollment Management
Vice President Bynum informed Cabinet that campus housing is now at capacity.  Several students have been placed on the waiting list and will be assigned space as “no shows” are identified in the next few weeks.

The Central Intercollegiate Athletic Association (CIAA) Membership Expansion Committee’s site visit to Lincoln University has been scheduled for Monday, August 28, 2006.


Admission Statistics for Fall 2006 (as of August 4, 2006)
# Undergraduate applications received for Fall 2006………………………..    5625
# Undergraduate applications received for Fall 2005………………………..    5654

# Undergraduate students admitted for Fall 2006……………………………    2346
# Undergraduate students admitted for Fall 2005……………………………    2012

# Undergraduate deposits paid for Fall 2006………………………………….    735
# Undergraduate deposits paid for Fall 2005………………………………….    670

# Graduate applications received for Fall 2006……………………………….     490
# Graduate applications received for Fall 2005……………………………….     484

There being no further business, President Nelson adjourned the meeting at 11:15 a.m.

Diane M. Brown
Assistant to the President
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