President’s Cabinet Meeting
August 7, 2007
9:00 AM
Vail Hall Board Room
 
 
Minutes
 
Attendees:  President Ivory V. Nelson, Vice President Michael B. Hill, Vice President William B. Bynum, Dean Judith A.W. Thomas for Vice President Grant D. Venerable, Mr. Steve Carol, Chief Information Systems Technology Officer for Vice President Howard E. Merlin,  and Ms. Diane M. Brown. 
 
Minutes
 
Minutes of July 31, 2007 Cabinet meeting were approved.
 
Presidential Briefing
 
Bid Process: President Nelson discussed the need to examine the university’s purchasing and bid process to enable more efficient and timely purchases.  The accountability and auditing requirements must be taken into account when considering any changes.  The vice presidents will work together on identifying issues and present recommendations for possible resolution of the issues.
 
Fencing Project:  A crew is on campus to complete the installation of the perimeter fencing.
 
Ware Center & University Hall:  The delivery of furniture, fixtures and equipment for Ware Center and Lincoln Hall has begun.  However, it is not likely that the buildings will be ready for occupancy for the start of the semester.
 
Water Main Break at Gym:  The damage caused by the water main break in the gymnasium is still being assessed.  The water supply to the gym has been restored and clean up of the operating space has been accomplished.
 
Residence Halls:  Preparation of the residence halls for the return of students has been completed.  Furniture has been replaced in Ashmun and Hansberry Halls.  
 
Science Center:  Some DEP matters have delayed slightly the progress on the Science Building project.  However, the Bid Opening Date for the Science Building project has been scheduled for August 22, 2007, by the Department of General Services (DGS).
 
HR232:  The PA House of Representatives passed HR232 on June 27, 2007, urging colleges and universities to implement security alert systems to warn campus communities of impending danger.  Lincoln has already begun implementation of measures, including gathering of student cell phone numbers.  The possibility of installing a warning siren is also under review.  A letter will be sent to Rep. Scott Conklin regarding the security alert measures Lincoln has taken or plans to take in the future. 
 
Development and External Relations
 
Vice President Hill provided a briefing on items at the 3020 Graduate Center including Pre Masters classes, the MASTAP Lab and a proposal from the Center for Literacy.
 
Academic Affairs
 
Dean Thomas informed the Cabinet that the Middle States Self Study Report will be the major topic on the agenda for the Faculty Conference, August 16-17, 2007.  She also provided an update on programs in the School of Social Science and Behavioral Studies.
 
Fiscal Affairs

Cabinet approved the Draft Smoking Policy which was revised to include the prohibition of smoking in all Lincoln University owned/leased vehicles.  Vice President Bynum asked that the policy be further amended to include NCAA stipulations covering coaches & athletic staff, to which the Cabinet agreed.
 
Cabinet also approved the revised Business Travel Expenses Policy.  The new policy allows travelers to utilize various agencies as well as on-line sites to obtain the best travel deals.  Other minor revisions have also been incorporated into the new policy.
 
An IT Projects Status Report was distributed to Cabinet.  IT will continue to provide a detailed Projects Status Report to Cabinet as well as provide a summary report to the wider campus community.
 
Student Affairs and Enrollment Management

Notice will be sent to the campus community informing them of the capacity enrollment for fall 2007.  A total of 85 young people have been placed on the wait list.  A Press Release regarding the admissions hold and capacity enrollment will be distributed by the Office of Communications.
 
Mr. O.J. Abanishe will be joining the Lincoln University staff as head football coach on August 27, 2007. 
 
Vice President Bynum reported that recent hiring of personnel in the area of athletics includes the addition of four females to the staff.  An additional female staffer will be coming on board in November.  These additions are important as the university continues to adhere to Title IX requirements.
 
Student Leaders and Resident Advisors arrived on campus Sunday, August 5th.  They will be participating in various training sessions throughout the week.  New students are expected to report on Sunday, August 12th  with upperclassmen reporting August 19th..
 
Admission Statistics for fall 2007 (as of August 3, 2007)
# Undergraduate applications received for fall 2007………………………..     5838
# Undergraduate applications received for fall 2006………………………..     5623
 
# Undergraduate students admitted for fall 2007……………………………     2252
# Undergraduate students admitted for fall 2006……………………………     2338
 
# Undergraduate deposits paid for fall 2007………………………………….     759
# Undergraduate deposits paid for fall 2006………………………………….     733
 
# Graduate applications received for fall 2007……………………………....       451
# Graduate applications received for fall 2006……………………………….      471
 
# Graduate students admitted for fall 2007……………………..……………       243
# Graduate students admitted for fall 2006……………………..……………       270
 
There being no further business, President Nelson adjourned the meeting at 11:30 a.m.
 
Diane M. Brown
Assistant to the President

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