Minutes
President's Cabinet Meeting
August 2, 2004
9:00 a.m.



Attendees:  President Ivory V. Nelson, Vice President Grant D. Venerable, Vice President William B. Bynum, Vice President Howard E. Merlin, Dr. Renford R.B. Brevett and Ms. Diane M. Brown.

Minutes of July 19, 2004 Cabinet meeting were approved.

Director of Finance
Ms. Melvie Hall-Bellinger, newly appointed Director of Finance at Lincoln University was introduced to the Cabinet.  Ms. Hall-Bellinger comes to Lincoln with over a decade of experience in the financial field.

2004-2005 State Appropriation
In July 2004, Governor Rendell signed the Act appropriating funds to Lincoln University for 2004-2005.  The Act (House Bill No. 2533) appropriated the sum of $12,619,000 to Lincoln University for educational and general expenses.

Personnel Policy
The Cabinet reviewed the second draft of the "New Position Request Form" which is to be implemented immediately upon the incorporation of changes suggested by the Cabinet.  The New Position Request Form will serve the purpose of approving new personnel positions, increasing salary of existing personnel positions and deleting personnel positions.  The "Personal Action Form," already in use, will continue to be utilized to initiate other personnel actions.

President Nelson iterated, once again, that new employees must not begin work before the University's employment process has been completed.

Fringe Benefits
The FY05 fringe benefit rate for Full-Time Lincoln University employees is 28.9%.  The FY05 rate for Part-Time employees is 8.9%.

Fleet Management Policy
Members of the Cabinet were given copies of the final Draft of Lincoln University's new "Fleet Management Policy."  The Policy has been drafted for the purpose of establishing guidelines for the safe operation of the fleet of vehicles owned, operated and maintained by Lincoln University, and will be implemented immediately.

Exterior Signage for the Graduate Center
The office of Development & External Relations has been given the responsibility for placing exterior signage on the front of the Graduate Center in Philadelphia.
 
University Travel Procedure
Changes made to the University's Travel procedure will be implemented immediately and communicated to the Lincoln University community.  A revised travel authorization form has also been developed.  Effective immediately, all travel authorization forms must be accompanied by quotes for hotel, and all anticipated forms of travel including shuttle, and must include a calculated total cost.  Any change in travel expenses above the approved amount must be re-approved by the vice president and justified prior to the trip.  The travel agent will not make changes which are not pre-approved by the vice president.

Grant Applications
President Nelson emphasized the need for all grants to include provisions for secretarial/office support and equipment.  This is important and key to the continued success of the University.

Summary of Bond Sale
Fannie Mae purchased more than 60% of the tax exempt offering of Lincoln University bonds, while Searle purchased more than half of the taxable offering.  A full listing of the buyers, amounts purchased and the percentage allocation of the purchase is found below.

Purchaser                                     Amount Purchased                   % Allocatio
                                                        Tax Exempt
Fannie Mae                                          18,935                                   62.64
Blackrock                                                 575                                     1.90
Franklin                                                 3,325                                    10.99
Hershey Trust                                           250                                        .83
Merrill Lynch                                              50                                        .17
SBK-Brooks                                            480                                      1.59
Retail                                                     6,615                                    21.88
                                                           Taxable
Schroeder                                              1,650                                    16.65
Glenmeade                                                540                                      5.45
Searle                                                     5,470                                    55.20
Cumberland                                            1,145                                    11.55
Seattle N                                                   405                                      4.08
Van Kampen                                             500                                      5.05
Strategic Partners                                      200                                       2.02

Student Affairs and Enrollment Management
Admission Statistics for fall 2004 as of July 30, 2004
#  Undergraduate applications received for fall 2004 4362
#  Undergraduate applications received for fall 2003 4272

#  Undergraduate students admitted for fall 2004.  1659
#  Undergraduate students admitted for fall 2003.  1690

#  Graduate applications received for fall 2004..   313
#  Graduate applications received for fall 2003..   297

The Cabinet meeting adjourned at 12:30 p.m.

Diane M. Brown
Assistant to the President



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