President’s Cabinet Meeting
July 26, 2005
9:00 a.m.

Minutes

Attendees:  President Ivory V. Nelson, Vice President William B. Bynum, Vice President Michael B. Hill, Vice President Howard E. Merlin, Vice President Grant D. Venerable and Ms. Diane M. Brown.  Attending for portion of meeting:  Mr. John Thompson, Director of Physical Plant

July 18, 2005 Cabinet meeting minutes were approved.

Physical Plant
Capital projects totaling $527,000 are currently underway on the campus.  A report on the status of these 20 summer projects was given to Cabinet.

In addition, design suggestions/plans for the renovation of the Student Union Building (SUB) and construction of the new International Cultural Center (ICC) and high tech science building were reviewed.  The Physical Plant Director and President Nelson are scheduled to meet next week with DGS personnel in Harrisburg regarding the design for the ICC.  

Mandatory “Constitution Day and Citizenship Day” requirement from the federal government
All educational institutions receiving funding from the Department of Education are required to hold an educational program on the United States Constitution on September 17 (during preceding or following week if the date falls on a weekend).  The Division of Academic Affairs has made preparations to comply with this requirement.

2005-2006 Lincoln University Scholarship Budget
The University’s 2005-2006 operating budget includes $3,150,000 in scholarships for incoming and returning students.  The total includes $400,000 in private/endowed scholarships.  It does not, however, include LEAP, MARC and other student scholarship funding provided via federal or state grant programs.

Academic Affairs
Lincoln University’s Self-Study Report for Middle States is due November 2007.  Dr. Linda Stine and Dr. Patricia Joseph have agreed to see the Self-Study through to completion.  Lincoln’s full accreditation review is scheduled to begin in early 2008.

Fiscal Affairs

Bursar Office Policy and Procedure Statement re Petty Cash Reimbursements
Effective immediately, all requests for petty cash reimbursement must be made within 30 days of the purchase.  No reimbursement will be made for items over 30 days old.  A grace period to August 15th will be observed for persons currently holding receipts for past purchases.  Petty Cash will not make reimbursements for:
-    Items over $200
-    Salaries and wages
-    Travel advances or reimbursements
-    Gifts and other tokens of appreciation
-    “Bulk” mailings
-    Any other item prohibited by the University purchasing policy

Development and External Relations
Vice President Hill presented four areas which must be addressed as they relate to retention at Lincoln University: 1) scholarship funding, 2) academic advising, 3) freshman experience and 4) physical and student life enhancements.


Student Affairs and Enrollment Management

Admission Statistics for Fall 2005 (as of July 22, 2005)
# Undergraduate applications received for Fall 2005……………………….....    5645
# Undergraduate applications received for Fall 2004……………………….....    4239

# Undergraduate students admitted for Fall 2005……………………………...    1945
# Undergraduate students admitted for Fall 2004…………………………… ...   1630

# Graduate applications received for Fall 2005………………………………..       442
# Graduate applications received for Fall 2004………………………………..       298

There being no further business, President Nelson adjourned the meeting at 12:30 p.m.

Diane M. Brown
Assistant to the President
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