President’s Cabinet Meeting
July 25, 2007
9:30 AM
Vail Hall Board Room
 
 
Minutes
 
Attendees:  President Ivory V. Nelson, Vice President Michael B. Hill,  Vice President Howard E. Merlin, Vice President Grant D. Venerable and Ms. Diane M. Brown.  Attending for portion of meeting: Vice President William B. Bynum, Dean Jerryl Briggs and Mr. John Thompson, Director of Physical Plant)
 
Physical Plant Briefing
 
Mr. Thompson provided an update on capital projects and work underway. 
 
President Nelson noted the outstanding job that the purchasing agents have been able to do in negotiating contracts and vendors to secure the new furniture, fixtures and equipment for the newly renovated buildings.
 
With the switch to the new OneCard system, all students and employees will be required to get new university photo IDs.  A memo will be issued to the campus community.
 
Minutes
 
Minutes of July 10, 2007 Cabinet meeting were approved.
 
NCAA Division II Membership
 
The NCAA Division II Membership Committee has accepted Lincoln University’s written application for exploratory membership.  The exploratory period will officially begin on September 1, 2007 and will be in effect for a two-year period.
 
Lincoln University Smoking Policy
 
Cabinet approved the recommendation of the university’s Safety Committee to include university vehicles in its Smoking Policy. 
 
2008 and 2009 Holiday Schedule
 
The proposed 2008 and 2009 Holiday Schedules submitted by the office of Human Resources were approved.
 
Worker’s Compensation Policy
 
The Worker’s Compensation Policy was approved for immediate distribution to all employees with the suggested revision to the cover Memo.
 
Capital Project Design Professionals sought
 
The Department of General Services (DGS) has advertised for design professionals for new Lincoln University capital projects: Landscape General Campus/Construct Tennis Courts, Softball Field-Soccer Field and Bleachers; and Construction of a New Learning/Counseling/Academic Student Center.
 
3020 Market Street Project Update 7/20/07
 
The following project update was submitted by Bancroft Construction company:
 
Schedule - The demolition phase is ongoing.   Demolition of the 2nd floor has been completed.  Selective demolition on the terracotta exterior walls has started (where the window openings will be punched in). Selective demolition is occurring on the other floors.
 
Lincoln 3rd and 4th floor fit out – The GMP (cost of construction) has been reviewed and approved. Construction should start in early August.
 
Building Security/Access Cards – A preliminary plan has been put together and must be reviewed in relation to the budget.
 
Penn Shaft – A mechanical chase is needed to be located through the 4th floor space for UPenn on the 2nd floor.  This shaft will be located tight to the freight elevator on the east side of the shaft.  It will impact one classroom (the room will lose around 4‘ on the back wall).
 
Gas Main/Rooftop Generator – A temporary generator has been installed and the gas main has been removed.
 
Academic Affairs
 
A copy of the final Middle States Review Report will be available for President Nelson’s review prior to the faculty retreat.
 
Development and External Relations
 
Vice President provided an update on the Lincoln University Contributions Analysis.  The report showed that total contributions were up from $1,938,493 for  FY06 to $3,359,349 for FY07.   Fiscal year ’07 also set a record for the highest number of alumni contributors (1040) in the university’s history.
 
Fiscal Affairs
 
Vice President Merlin provided a briefing on investments and payroll issues.
 
Student Affairs and Enrollment Management
 
Vice President Bynum reported that the 1-day drive in sessions for new students are going well;  football coach interviews will be taking place Wednesday and Thursday with President Nelson interviewing the top two candidates as identified by the search committee; and he expects closure on the Security Union CBA by the end of August.
   
Admission Statistics for fall 2007 (as of July 23, 2007)
# Undergraduate applications received for fall 2007………………………..    5784
# Undergraduate applications received for fall 2006………………………..    5575
 
# Undergraduate students admitted for fall 2007……………………………    2204
# Undergraduate students admitted for fall 2006……………………………    2297
 
# Undergraduate deposits paid for fall 2007………………………………….    700
# Undergraduate deposits paid for fall 2006………………………………….    659
 
# Graduate applications received for fall 2007……………………………....      412
# Graduate applications received for fall 2006……………………………….     414
 
# Graduate students admitted for fall 2007……………………..……………      195
# Graduate students admitted for fall 2006……………………..……………      203
 
There being no further business, President Nelson adjourned the meeting at 12:30 p.m.
 
 
Diane M. Brown
Assistant to the President

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