President’s Cabinet Meeting
Tuesday, July 20,
ATTENDEES: President Ivory V.
Nelson, Vice President Howard E. Merlin, Provost and Senior
Vice President Grant D. Venerable II, Dr. Debbie Bullock for Executive Vice
President Michael B. Hill, Dean Judith A.W. Thomas, Dean John O. Chikwem, Dr.
Harold Aubrey, Dr. Renford A.B. Brevett and Ms. Diane M. Brown.
The July 13, 2010 Cabinet minutes
PRESIDENT’S DISCUSSION AGENDA
Lincoln University 2010-2011 Operating Budget Preparations – Vice
President Merlin distributed and discussed Version 9 of the proposed budget. The budget figures were based on a projected
150 drop in enrollment for fall 2010. In
addition, Lincoln University’s state appropriation has been reduced by $711,000
from FY’10. Mr. Merlin was asked to cut
3.5% from all expense lines excluding fixed costs for maintenance & repair,
taxes, electric, fuel, water, telephone, insurance and interest in order to
bring expenses in line with projected income.
President Nelson hopes to be able to present the final proposed budget
to the Board for approval in early August.
MSCHE – Drs. Venerable and Aubrey provided an update on the plans
and preparations being made in anticipation of the small team visit schedule
for September 24, 2010.
Secretarial Union Negotiations – Several aspects of the negotiations
were presented and discussed.
Lincoln’s 3/2 pre-engineering program – Cabinet discussed that structural
changes might be made to enhance the program and encourage more students to
take advantage of this opportunity.
Building Projects Update – The following project update was
received 07/19/2010 from the Department of General Services:
am forwarding this to each of you so you have an up-to-date status on these DGS
projects. Please keep in mind that the on-site work is the last thing to
actually start. We have been in contact with the contractors and the CMs
on these projects since contract award. They have been working on
off-site activities while awaiting full execution of the contracts. To my
knowledge, all of the contracts have been fully executed and the contractors’
paperwork (including bonds and insurance) is in place. Work should now
proceed as described below. DGS Bureau of Construction will have a daily
presence at the University and the team assigned is top notch. Lincoln
will absolutely be invited to attend and fully participate in every Job
Conference. Please do not hesitate to contact me with any additional
1101-47 (Construction of New Learning/Counseling/Academic Center): Initial Job Conference (IJC) was conducted on 6/15/10. The project
was delayed from the get-go because of an E&S issue that relied on work
from the Landscape Project which has not yet started. This was resolved
on July 9th and mobilization and work on site commenced July 12th. Work
is underway, E&S being completed and earth being moved.
(Landscaping/Parking/Athletic Field): We were just advised in advance on Friday (July 16th)
that Contracts would be executed. We haven't seen a trigger yet, but in
anticipation, the IJC is currently being scheduled for the first week of
(Quad Renovations): The IJC
was held on July 7th. The G.C. (Bob Smith Contracting) has been on site
doing surveying of the buildings, planning environmental abatement work and
doing some minor interior work. They planned on starting site
mobilization (trailers, fencing, etc.) the week of 7/19/10.
Item - Transformer issue:
The transformer issue brought up by Dr. Nelson at our meeting with him and
Secretary Creedon is being addressed. A special meeting was conducted
last week on site with the previous Professional (1101-28), our new
Professional on the Landscaping project (1101-45) and our Electrical Contractor
(1101-45) -Philips Bros. The conclusion of the meeting was that detailed
testing would need to be performed to pin-point the problem and develop a
solution. This will cost between $15,000 and $20,000. A Change
Order will be processed under the 1101-45 project to address this. It
will be a two step process; Step 1 - testing and Step 2 - implementing the
EXECUTIVE VICE PRESIDENT
Cafeteria update – Thompson Hospitality worked with their
contractor to repair the dishwasher.
Meals will be served in the Student Union Multipurpose Room while
renovations are made to the dining room in the Living Learning Center.
Human Resources – The office has planned another outdoor field
event for employees, August 20, 2010 from 12 – 2 p.m.
Fall 2010 Admission Statistics (As of 07.15.10):
Fall 2009 Fall
2010 Fall 2010
Applications Received 7722 7206 753
2359 1814 597
Deposits Paid 636 287 102
Fall 2009 Fall
Applications Received 390 366
There being no further
business, President Nelson adjourned the meeting at 12:30 p.m.
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