President’s Cabinet Meeting
Tuesday, July 20, 2010
9:00 a.m.
 
 
 
MINUTES
 
ATTENDEES:  President Ivory V. Nelson, Vice President Howard E. Merlin, Provost and Senior Vice President Grant D. Venerable II, Dr. Debbie Bullock for Executive Vice President Michael B. Hill, Dean Judith A.W. Thomas, Dean John O. Chikwem, Dr. Harold Aubrey, Dr. Renford A.B. Brevett and Ms. Diane M. Brown.
 
MINUTES
 
The July 13, 2010 Cabinet minutes were approved.
 
 
PRESIDENT’S DISCUSSION AGENDA
 
Lincoln University 2010-2011 Operating Budget Preparations – Vice President Merlin distributed and discussed Version 9 of the proposed budget.  The budget figures were based on a projected 150 drop in enrollment for fall 2010.  In addition, Lincoln University’s state appropriation has been reduced by $711,000 from FY’10.  Mr. Merlin was asked to cut 3.5% from all expense lines excluding fixed costs for maintenance & repair, taxes, electric, fuel, water, telephone, insurance and interest in order to bring expenses in line with projected income.  President Nelson hopes to be able to present the final proposed budget to the Board for approval in early August.
 
MSCHE – Drs. Venerable and Aubrey provided an update on the plans and preparations being made in anticipation of the small team visit schedule for September 24, 2010.
 
Secretarial Union Negotiations – Several aspects of the negotiations were presented and discussed.
 
Lincoln’s 3/2 pre-engineering program – Cabinet discussed that structural changes might be made to enhance the program and encourage more students to take advantage of this opportunity.
 
  Building Projects Update – The following project update was received 07/19/2010 from the Department of General Services:
 
"…..I am forwarding this to each of you so you have an up-to-date status on these DGS projects.  Please keep in mind that the on-site work is the last thing to actually start.  We have been in contact with the contractors and the CMs on these projects since contract award.  They have been working on off-site activities while awaiting full execution of the contracts.  To my knowledge, all of the contracts have been fully executed and the contractors’ paperwork (including bonds and insurance) is in place.  Work should now proceed as described below.  DGS Bureau of Construction will have a daily presence at the University and the team assigned is top notch.  Lincoln will absolutely be invited to attend and fully participate in every Job Conference.  Please do not hesitate to contact me with any additional questions.
 
         DGS 1101-47 (Construction of New Learning/Counseling/Academic Center)Initial Job Conference (IJC) was conducted on 6/15/10.  The project was delayed from the get-go because of an E&S issue that relied on work from the Landscape Project which has not yet started.  This was resolved on July 9th and mobilization and work on site commenced July 12th.  Work is underway, E&S being completed and earth being moved.
 
         1101-45/46 (Landscaping/Parking/Athletic Field):   We were just advised in advance on Friday (July 16th) that Contracts would be executed.  We haven't seen a trigger yet, but in anticipation, the IJC is currently being scheduled for the first week of August.
 
         1101-39/43/44 (Quad Renovations): The IJC was held on July 7th.  The G.C. (Bob Smith Contracting) has been on site doing surveying of the buildings, planning environmental abatement work and doing some minor interior work.  They planned on starting site mobilization (trailers, fencing, etc.) the week of 7/19/10. 
 
         Bonus Item - Transformer issue:   The transformer issue brought up by Dr. Nelson at our meeting with him and Secretary Creedon is being addressed.  A special meeting was conducted last week on site with the previous Professional (1101-28), our new Professional on the Landscaping project (1101-45) and our Electrical Contractor (1101-45) -Philips Bros.  The conclusion of the meeting was that detailed testing would need to be performed to pin-point the problem and develop a solution.  This will cost between $15,000 and $20,000.  A Change Order will be processed under the 1101-45 project to address this.  It will be a two step process; Step 1 - testing and Step 2 - implementing the concluded resolution. ." 
 
EXECUTIVE VICE PRESIDENT
 
Cafeteria update – Thompson Hospitality worked with their contractor to repair the dishwasher.  Meals will be served in the Student Union Multipurpose Room while renovations are made to the dining room in the Living Learning Center.
 
Human Resources – The office has planned another outdoor field event for employees, August 20, 2010 from 12 – 2 p.m.
 
Fall 2010 Admission Statistics (As of 07.15.10):
 
Undergraduate Admissions:
                                        Fall 2009             Fall 2010             Fall 2010
                                                                                                (900+ SAT)
Applications Received       7722                    7206                     753
Admitted                           2359                    1814                     597
Deposits Paid                      636                      287                     102
 
 
Graduate Admissions:
                                        Fall 2009             Fall 2010  
                                                                                     
Applications Received        390                      366
Admitted                            232                      208         
 
 
ADJOURNMENT
 
There being no further business, President Nelson adjourned the meeting at 12:30 p.m.

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