President’s Cabinet Meeting
Tuesday, June 22,
ATTENDEES: President Ivory V.
Nelson, Vice President Howard E. Merlin, Executive Vice
President Michael B. Hill, Interim Vice President Jerryl Briggs, Dean Thelma
Ross and Ms. Diane M. Brown.
The June 15, 2010 Cabinet minutes
PHYSICAL PLANT BRIEFING
Mr. Thompson gave the following report:
work is proceeding well and on schedule.
$7,000 in design
$22,000 in design
Douglas Hall Lounge Upgrades
Douglas Hall, Pumps & Valves
Douglas Hall Hot Water Upgrades
$28,000 waiting for a
Hall Hot Water System
Hall Ventilation Upgrades
$45,000 in design
Hall Hot Water Plate Heater
$30,000 neg. a
10. Hansberry Hall Sinks and Vanities $10,000 in design
11. Lucy Laney Hall Bathroom Exhaust System
12. McCauley Hall Bathroom Upgrades $40,000
13. McCauley Hall Hot Water Conversion
14. McRary Hall Hot Water Conversion
NGas part is underway
15. McRary Hall New Lobby Lights $6,000 working
16. McRary Hall Electrical Upgrades $80,000* working
17. McRary Hall Bathroom Upgrades $95,000* working
18. Rendall Hall Basement Repairs
19. Rendall Hall Hot Water Plate Heater
20. LLC Wiring of the Smoke Alarms $67,500
21. LLC Replace Room Lights
$48,000 in design
22. All Residence Buildings, Furniture
$17,500 in design
Grand Total 2010 Summer
Estimated completion spring 2011
Total for 2010 Summer
indicates the estimated completion date of spring 2011
1101-28 Increase Generation: Chris Morris, our Project Manager, is working
closely with DGS to identify the faults with the system. DGS has agreed with his findings and a new
design firm is stepping in to consult with and drive a new solution.
1101-32 Vail Hall: We held our kick-off meeting and the contractors should
mobilize within 10 days.
Bids are in
for projects 1101-39 (Grimm) 1101-43 (Wright) and 1101-44 (Library): We will be able to do base bid #1 on all of
the packages. The kick-off meeting is scheduled for the week of 7/6. The safety
fence will be our first concern.
1101-47: The firms are under contract and we held the kick-off meeting on
6/15. We expect their trailers to begin
arriving next week.
1101-45 (Landscape) and 1101-46 (Athletics): The award letters have been sent
to the apparent winners and DGS is awaiting their approvals.
we plan on having the following personnel assignments:
Additional Generator = J. Thompson & Chris Morris
1101-32 = J.
(roof repairs) = Joe Urban
44, = Gerry Davis & Joe Urban
= Chris Morris & Horticultural Manager (funded position)
unknown but in the proposed budget
We also lost
a 4160 volt transformer that powers the south wing of LLC. We used a temporary
unit to get through commencement and the new one is on order. Repairs should be
complete by the end of the week.
modulars for the Vail and Lincoln Hall
projects are planned to be set starting 6/28. We are adding a unit to the 7
plex (formally known as the 6 plex) which will change the design and require a
new permit. I am working with the Township to make this happen quickly.
Collection move is just about complete. A special thanks to everyone who made
Director Physical Plant
PRESIDENT’S DISCUSSION AGENDA
Lincoln University 2010-2011 Operating Budget Preparations – Vice
President Merlin provided version 6 of the draft 2010-2011 operating budget. President Nelson indicated that he
anticipates the final proposed budget will be ready to present to the Board of
Trustees for a mid-July meeting.
Cabinet discussed the impact of a
smaller student enrollment on the budget.
July 5th has been established as the date to make a
determination as to whether to revisit the admissions requirements if the current
change in the student mix does not support university operations. Three determining factors include the number
of new students, the number of graduate admits, and the number of students
currently on academic suspension that will be permitted to return for the fall
The University’s healthcare plan
premiums were also discussed. Further
analysis will be presented once it is completed.
of Understanding (MOU) with The Philadelphia School District – Lincoln University
and The School District of Philadelphia are in the process of establishing
and affirming a continuous educational partnership between the two entities
with the following goals:
a. To provide
Professional Development Services to District personnel that include (i)
educational offerings of a Master of Education degree with an emphasis in Urban
Pedagogy, (ii) training to pass Praxis I and II for Pennsylvania Certification
and (iii) courses in Urban Pedagogy for persons who have already earned
b. To provide
Step to-College and Dual Enrollment Courses to Lincoln University with Vaux and
University City High Schools.
c. To develop
and implement a model student teaching training program with an emphasis on
Urban Pedagogy between Lincoln University and Vaux and University City High
Schools utilizing undergraduate student teaching interns from Lincoln
FY 2010 Title III Award – The Department of Education will award
Lincoln University an additional $861,996 for the FY 2010 Title III grant. Lincoln must submit the application for the
additional funding by July 30, 2010.
Lincoln University included in Case Study – Rice staff persons have
included the Pennsylvania Economic Development Financing Authority’s issuance
of $40,140,000 in revenue bonds to fund the construction of the Lincoln University’s
409-bed residence hall among the case studies of financing projects for which they
have provided assistance.
University-owned vehicle and equipment upkeep – President Nelson
stressed that the University’s vehicles and equipment must be adequately cared
for. Executive Vice President Hill will
work with Mr. Thompson on a plan for the cleaning, upkeep and repair of all
University-owned vehicles and equipment.
Removal of generator – Mr. Thompson was given authorization to look
into disposing of the obsolete generator that has been housed behind the
physical plant for several years.
Summer Bridge Program – Over 70 students have paid deposits to
attend the Summer Bridge Program.
STUDENT AFFAIRS AND ENROLLMENT MANAGEMENT
Interim Vice President Briggs
stressed that if Lincoln plans to make changes to admissions criteria, it would
be in the University’s best interest to begin the push as soon as possible.
Fall 2010 Admission Statistics (As of 06.20.10) –.
Fall 2009 Fall
2010 Fall 2010
Applications Received 7641 6830 742
2298 1513 593
Deposits Paid 527 225 86
2009 Fall 2010
Applications Received 304 298
There being no further
business, President Nelson adjourned the meeting at 11:15 a.m.
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