President’s Cabinet Meeting
Tuesday, May 25, 2010
ATTENDEES: President Ivory V. Nelson, Provost and Senior Vice
President Grant D. Venerable II, Vice President Howard E. Merlin, Executive
Vice President Michael B. Hill, Interim Vice President Jerryl Briggs, and
Ms. Diane M. Brown. Mr. John Thompson, Director of Physical Plant,
attended a portion of the meeting.
The May 18, 2010 Cabinet minutes were approved.
PHYSICAL PLANT UPDATE
Mr. Thompson provided the following report:
• Student Life sent us their list of areas that they want
addressed by the painting contract. This work is well underway.
• Many of the summer work projects are in various stages
of design or in work.
• I’m working with Penn Dot on our rear gate pothole problem.
1. Amos House Soffit Repairs
$7,000 in design
2. Amos House Heating Upgrades
$22,000 in design
3. Ashmun Hall Lobby Upgrades
4. Fredrick Douglas Hall Lounge Upgrades
5. Fredrick Douglas Hall, Pumps & Valves
6. Fredrick Douglas Hall Hot Water Upgrades
$28,000 in design
7. Hansberry Hall Hot Water System
$15,000 in design
8. Hansberry Hall Ventilation Upgrades
$45,000 in design
9. Hansberry Hall Hot Water Plate Heater
$30,000 neg. a contr.
10. Hansberry Hall Sinks and Vanities
$10,000 in design
11. Lucy Laney Hall Bathroom Exhaust System
12. McCauley Hall Bathroom Upgrades
$40,000 in design
13. McCauley Hall Hot Water Conversion
14. McRary Hall Hot Water Conversion
15. McRary Hall New Lobby Lights
16. McRary Hall Electrical Upgrades
17. McRary Hall Bathroom Upgrades
18. Rendall Hall Basement Repairs
19. Rendall Hall Hot Water Plate Heater
20. LLC Wiring of the Smoke Alarms
$67,500 in design
21. LLC Replace Room Lights
$48,000 in design
22. All Residence Buildings, Furniture
$17,500 in design
Hall Light Controls
Clean Fin Tubes
2010 Summer Work
Estimate completion next spring
Grand Total 2010 Summer
(*) indicates the completion date for the project being May and June 2011.
Work will begin summer 2010 but design and L&I approval requirements
will most likely delay completion.
• Vail Hall interior wall repairs are complete. The next
phase is for the HVAC upgrades and they can begin around 30 days from now.
• Project 1101-32 (HVAC) See above. DGS has
selected the bidders and we should be able to complete base bid #3. Most
of this work is in Vail and Lincoln
Hall. The other work will be considered as the project
• Bids are in for projects 1101-39 (Grimm) 1101-43 (Wright)
and 1101-44 (Library) we will be able to do base bid #1 on all of the packages.
The bidders have
been selected and are awaiting their formal contracts.
The estimated start date is late June.
• Project 1101-47 (Wellness Center) We have been following
the Best Value procedure and as soon as the Secretary makes the award we
can start the process.
The firms are under contract and we are waiting
for the kick-off meeting.
• Projects 1101-45 N/C (Landscape) and 1101-46 (Athletics)
submittals were received at Harrisburg on April 13th. We received the
revised bids yesterday and
we have this week to review the proposals and send
in our ratings. A review meeting will be scheduled and the results will be
sent to the Secretary Ms. O’Reilly.
Late June seems to be the kickoff time period for all
of this work. We will begin gearing up for support of all of the projects
as funding allows.
• Currently we plan on having the following assignments:
Additional Generator = J. Thompson & Chris Morris
= J. Thompson
(roof repairs) = Joe Urban
43, 44, = Gerry Davis & Joe Urban
46 = Chris Morris & Horticultural Manager
= unknown but in the proposed budget
• The new electrical transformer for Rendall has been received.
It is being installed.
• We also lost a 4160 volt transformer that powers the
south wing of LLC. We used a temporary unit to get through commencement and
the new one is on order.
Repairs should be complete in about 3 weeks.
• We are finalizing a contract to move the collection over
to the modulars. The target is to be complete before the 3rd week of June.
• We are adding a unit to the 7 plex (formally known as
the 6 plex) which will change the design and require a new permit. I’m working
with the Township to make
this happen quickly.
• We have not heard if the book collection has been reduced
to the 100,000 target number. The mover is ready to start the move.
• Eight DGS projects are ready to start, that many at one
time is taxing the department so may we ask everyone to be patient with us
for a while.
Director Physical Plant.
PRESIDENT’S DISCUSSION AGENDA
Master Lease with Key Government Finance – Board Resolution 212 -
President Nelson requested an update from Vice President Howard Merlin on
the status of this Master Lease entered into in 2005 to finance the new academic/
administrative software and hardware system.
Establishing Curriculum Structure for Undergraduate Programs – Board
Resolution 219 – President Nelson asked that Provost and Senior Vice President
Grant Venerable determine with faculty exactly what qualifies for credit
for the “Academic Enrichment” (3-6 credits) portion of the undergraduate
Lincoln University Graduate and Professional School Statistics - The
following statistics were included in Lincoln University’s Title III application
to the federal government.
GRADUATION FROM LINCOLN
IN THE UNDERGRADUATE CLASS
STUDENTS ADMITTED TO AND IN ATTENDANCE
AT A GRADUATE OR PROFESSIONAL SCHOOL IN A
DEGREE PROGRAM IN DISCIPLINES IN WHICH
BLACKS ARE UNDERREPRESENTED
2010 Lincoln Alumni Calendar of Events – President Nelson asked that
the subject calendar be distributed widely on the campus as well as to alumni
GradesFirst student monitoring system - The Grades First module is
scheduled for implementation in the upcoming fall semester. The module
will enable the easy identification and monitoring of students that may be
at risk academically, and provide automated student support services that
facilitate effective communication between students, faculty and staff..
.A presentation has been held to introduce the program to key administrators.
Proposed New Residence Hall – The Lincoln University Board of Trustees
Buildings & Property has authorized the administration to move forward
with negotiations with Collegiate/Cutler in order to secure a guaranteed
maximum price for the new residence hall.
PA Department of Education Single Audit Report for the year ended June
30, 2008 – The Department has informed Lincoln University that “with
respect to the federal financial assistance programs funded by this agency,
your Single Audit Report for fiscal year ended June 30, 2008 is approved
as being substantially in compliance with OMB Circular A-133 and other relevant
federal and Commonwealth policy.”
Lincoln University 2010-2011 Budget Preparations – Cabinet continued
discussions regarding the proposed budget, including positions/salary.
New positions were authorized in Academic Affairs (2), Student Affairs and
Enrollment Management (2), and Fiscal Affairs (1).
PROVOST AND SENIOR VICE PRESIDENT FOR ACADEMIC AND STUDENT AFFAIRS
Summer Transportation Institute – Funding issues regarding the program were
discussed. The division was given authorization to move forward with
the STI program. Provost and Senior Vice President Venerable indicated
that modification will be made to his division budget if necessary to cover
the cost of the program.
EXECUTIVE VICE PRESIDENT
Summer Bridge Program – Letters will be mailed and a Phone-A-Thon
will be conducted to contact those students who have been admitted into the
program but have not yet made a commitment. It will be communicated
to the students that the cost of attending will be $2,000, if paid prior
to the start of the program. Summer Bridge participants will be housed
in McRary (males) and Ashmun (females).
STUDENT AFFAIRS AND ENROLLMENT MANAGEMENT
New Dining Services Contract – Interim Vice President Briggs indicated
that contract negotiations with Thompson Hospitality are moving along well.
Relocation of Fraternity and Sorority Plots – The following plots
will have to be temporarily relocated to the area previously occupied by
AKA – will require relocation due to need for modules
to house staff from Lincoln & Vail Halls
Alpha & IOTA –will require relocation due to Landscaping
Fall 2010 Enrollment – Cabinet discussed the current enrollment data
and various plans of action to ensure a sufficient class to support the goals
of the Advancing to the Top objectives.
Fall 2010 Undergraduate Admission Statistics (as of 05.23.10)
There being no further business, President Nelson adjourned the meeting at
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