President’s Cabinet Meeting
Tuesday, May 25, 2010
9:00 a.m.


MINUTES

ATTENDEES:  President Ivory V. Nelson, Provost and Senior Vice President Grant D. Venerable II, Vice President Howard E. Merlin, Executive Vice President Michael B. Hill, Interim Vice President Jerryl Briggs, and Ms. Diane M. Brown.  Mr. John Thompson, Director of Physical Plant, attended a portion of the meeting.

MINUTES

The May 18, 2010 Cabinet minutes were approved.

PHYSICAL PLANT UPDATE

Mr. Thompson provided the following report:
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•    Student Life sent us their list of areas that they want addressed by the painting contract. This work is well underway.
•    Many of the summer work projects are in various stages of design or in work.
•    I’m working with Penn Dot on our rear gate pothole problem.

1.    Amos House Soffit Repairs                                                  $7,000 in design
2.    Amos House Heating Upgrades                                         $22,000 in design
3.    Ashmun Hall Lobby Upgrades                                           $35,000 working
4.    Fredrick Douglas Hall Lounge Upgrades                            $30,000 working
5.    Fredrick Douglas Hall, Pumps & Valves                            $20,000 working
6.    Fredrick Douglas Hall Hot Water Upgrades                      $28,000 in design
7.    Hansberry Hall Hot Water System                                    $15,000 in design
8.    Hansberry Hall Ventilation Upgrades                                 $45,000 in design
9.    Hansberry Hall Hot Water Plate Heater                            $30,000 neg. a contr.
10.    Hansberry Hall Sinks and Vanities                                  $10,000 in design
11.    Lucy Laney Hall Bathroom Exhaust System                    $15,000
12.    McCauley Hall Bathroom Upgrades                               $40,000 in design
13.    McCauley Hall Hot Water Conversion                           $82,000*
14.    McRary Hall Hot Water Conversion                              $35,000*
15.    McRary Hall New Lobby Lights                                      $6,000 working
16.    McRary Hall Electrical Upgrades                                   $80,000*
17.    McRary Hall Bathroom Upgrades                                  $95,000*
18.    Rendall Hall Basement Repairs                                       $30,000
19.    Rendall Hall Hot Water Plate Heater                              $30,000
20.    LLC Wiring of the Smoke Alarms                                  $67,500 in design
21.    LLC Replace Room Lights                                            $48,000 in design
22.    All Residence Buildings, Furniture                                $100,000
                                         Key Boxes                                      $2,000
                                         Door Alarms                                 $17,500 in design
                                         Hall Light Controls                           $9,000
                                         Clean Fin Tubes                               $6,000

2010 Summer Work                                                              $613,000
Estimate completion next spring                                              $292,000*

Grand Total 2010 Summer                                                    $905,000

(*) indicates the completion date for the project being May and June 2011.  Work will begin summer 2010 but design and L&I approval requirements will most likely delay completion.

•    Vail Hall interior wall repairs are complete. The next phase is for the HVAC upgrades and they can begin around 30 days from now.  
•    Project 1101-32  (HVAC) See above.  DGS has selected the bidders and we should be able to complete base bid #3. Most of this work is in Vail and Lincoln
     Hall. The other work will be considered as the project moves forward.
•    Bids are in for projects 1101-39 (Grimm) 1101-43 (Wright) and 1101-44 (Library) we will be able to do base bid #1 on all of the packages. The bidders have
     been selected and are awaiting their formal contracts. The estimated start date is late June.
•    Project 1101-47 (Wellness Center) We have been following the Best Value procedure and as soon as the Secretary makes the award we can start the process.
     The firms are under contract and we are waiting for the kick-off meeting.
•    Projects 1101-45 N/C (Landscape) and 1101-46 (Athletics) submittals were received at Harrisburg on April 13th.  We received the revised bids yesterday and
     we have this week to review the proposals and send in our ratings. A review meeting will be scheduled and the results will be sent to the Secretary Ms. O’Reilly.
    Late June seems to be the kickoff time period for all of this work. We will begin gearing up for support of all of the projects as funding allows.
•    Currently we plan on having the following assignments:
            1.    1101-28-3 Additional Generator = J. Thompson & Chris Morris
            2.    1101-32 = J. Thompson
            3.    1101-38 (roof repairs) = Joe Urban
            4.    1101-39, 43, 44, = Gerry Davis & Joe Urban
            5.    1101-45, 46 = Chris Morris & Horticultural Manager
                    (funded position)
            6.    1101-47 = unknown but in the proposed budget
•    The new electrical transformer for Rendall has been received. It is being installed.  
•    We also lost a 4160 volt transformer that powers the south wing of LLC. We used a temporary unit to get through commencement and the new one is on order.
     Repairs should be complete in about 3 weeks.
•    We are finalizing a contract to move the collection over to the modulars. The target is to be complete before the 3rd week of June.
•    We are adding a unit to the 7 plex (formally known as the 6 plex) which will change the design and require a new permit. I’m working with the Township to make
     this happen quickly.
•    We have not heard if the book collection has been reduced to the 100,000 target number. The mover is ready to start the move.
•    Eight DGS projects are ready to start, that many at one time is taxing the department so may we ask everyone to be patient with us for a while.

John Thompson
Director Physical Plant.
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PRESIDENT’S DISCUSSION AGENDA

Master Lease with Key Government Finance – Board Resolution 212 - President Nelson requested an update from Vice President Howard Merlin on the status of this Master Lease entered into in 2005 to finance the new academic/ administrative software and hardware system.

Establishing Curriculum Structure for Undergraduate Programs – Board Resolution 219 – President Nelson asked that Provost and Senior Vice President Grant Venerable determine with faculty exactly what qualifies for credit for the “Academic Enrichment” (3-6 credits) portion of the undergraduate curriculum structure.

Lincoln University Graduate and Professional School Statistics - The following statistics were included in Lincoln University’s Title III application to the federal government.


YEAR OF
 GRADUATION FROM LINCOLN
UNIVERSITY 

TOTAL NUMBER
OF GRADUATES
IN THE UNDERGRADUATE CLASS

STUDENTS ADMITTED TO AND IN ATTENDANCE
AT A GRADUATE OR PROFESSIONAL SCHOOL IN A
DEGREE PROGRAM IN DISCIPLINES IN WHICH
BLACKS ARE UNDERREPRESENTED

2005
240
105
2006
257
84
2007
229
74
2008
224
34
2009
254
73
TOTALS
1204
370


2010 Lincoln Alumni Calendar of Events – President Nelson asked that the subject calendar be distributed widely on the campus as well as to alumni and supporters.

GradesFirst student monitoring system - The Grades First module is scheduled for implementation in the upcoming fall semester.  The module will enable the easy identification and monitoring of students that may be at risk academically, and provide automated student support services that facilitate effective communication between students, faculty and staff.. .A presentation has been held to introduce the program to key administrators.

Proposed New Residence Hall – The Lincoln University Board of Trustees Buildings & Property has authorized the administration to move forward with negotiations with Collegiate/Cutler in order to secure a guaranteed maximum price for the new residence hall.

PA Department of Education Single Audit Report for the year ended June 30, 2008 – The Department has informed Lincoln University that “with respect to the federal financial assistance programs funded by this agency, your Single Audit Report for fiscal year ended June 30, 2008 is approved as being substantially in compliance with OMB Circular A-133 and other relevant federal and Commonwealth policy.”

Lincoln University 2010-2011 Budget Preparations – Cabinet continued discussions regarding the proposed budget, including positions/salary.  New positions were authorized in Academic Affairs (2), Student Affairs and Enrollment Management (2), and Fiscal Affairs (1).

 
PROVOST AND SENIOR VICE PRESIDENT FOR ACADEMIC AND STUDENT AFFAIRS

Summer Transportation Institute – Funding issues regarding the program were discussed.  The division was given authorization to move forward with the STI program.  Provost and Senior Vice President Venerable indicated that modification will be made to his division budget if necessary to cover the cost of the program.


EXECUTIVE VICE PRESIDENT

Summer Bridge Program – Letters will be mailed and a Phone-A-Thon will be conducted to contact those students who have been admitted into the program but have not yet made a commitment.  It will be communicated to the students that the cost of attending will be $2,000, if paid prior to the start of the program.  Summer Bridge participants will be housed in McRary (males) and Ashmun (females).


STUDENT AFFAIRS AND ENROLLMENT MANAGEMENT

New Dining Services Contract – Interim Vice President Briggs indicated that contract negotiations with Thompson Hospitality are moving along well.

Relocation of Fraternity and Sorority Plots – The following plots will have to be temporarily relocated to the area previously occupied by Morris Hall:
    AKA – will require relocation due to need for modules to house staff from Lincoln & Vail Halls
    Alpha & IOTA –will require relocation due to Landscaping project

Fall 2010 Enrollment – Cabinet discussed the current enrollment data and various plans of action to ensure a sufficient class to support the goals of the Advancing to the Top objectives.


Fall 2010 Undergraduate Admission Statistics (as of 05.23.10)    

                                                    Fall 2009                    Fall 2010                    Fall 2010
                                                                                                                        (900+ SAT)

Applications received                        7298                        6735                            725
Admitted                                           2162                        1436                            566
Deposits paid                                      405                          153                              62

ADJOURNMENT

There being no further business, President Nelson adjourned the meeting at 12:00 p.m.
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