President’s Cabinet Meeting
May 19, 2005

Attendees:  President Ivory V. Nelson, Vice President Michael B. Hill, Vice President Grant D. Venerable, Vice President Howard E. Merlin, Vice President William B. Bynum, Dean John O. Chikwem, Dean Judith A.W. Thomas and Ms. Diane M. Brown.  

Marketing of Lincoln University
Vice President Hill reported on the reorganization of the Office of Marketing and Communications.  In that vein, all University printed material including publications, recruitment brochures, advertisements and press releases will carry a unified theme.  The Office of Marketing and Communications is to be consulted by anyone undertaking a project of this nature.

2005-2006 Capital Budget
President Nelson presented a $2,553,000 capital budget for 2005-2006, which is based on University strategic interests and plans/priorities.  In addition, the budget includes summer work priorities and enhancements to existing student residences.

2005-2006 Operating Budget
The Office of Fiscal Affairs has been asked to reevaluate the revenue numbers for graduate students inasmuch as a possible increase in revenue may be realized.  The proposed draft budget currently includes an increase in the salary line for new faculty positions in anticipation of  a larger enrollment.  Further evaluation of the draft budget is necessary before it is submitted to the Board of Trustees for adoption.

Graduate and Continuing Education Center in Philadelphia
Vice President Hill has been assigned management responsibilities over the Graduate Center facilities and facility personnel.  The management of the academic programs housed at the Center will remain under the Office of Academic Affairs.  The reorganization will provide additional on-site leadership at the Center, which is essential.

Pennsylvania Department of Education’s (PDE) Team Evaluation Report
The PDE Team conducted a site visit review at Lincoln University on Tuesday, May 17, 2005.  The Evaluation Report cited “guidelines met” as well as “guidelines met with concern.”  President Nelson emphasized that all programs, including those held at the Graduate Center in Philadelphia, fall under a department of the University and all parties associated with or hired into these programs must be governed accordingly

Office of Human Resources
The Office of Human Resources is to be consulted and involved in all matters involving personnel.  Managers and Directors should first contact this office before taking any action in personnel related issues.

Internal Audit of Purchasing Activity
The University’s Office of Audit and Control conducted an audit of purchasing cycle activities for the first seven months of the fiscal year. The audit found that purchasing practices are generally functioning as per procedures and guidelines.  Exceptions encountered were mostly of a clerical error nature and not systematic.  These errors were not of a serious nature and were attributed to a disruption in personnel.  The Fiscal Office addressed the cause of non-clerical error exceptions during the period.

Investigation into reinstating a football program at Lincoln University
Vice President Bynum reported that the reinstatement of a football program at Lincoln would require an additional $1.4 million dollars per year in funding for the athletics budget.  Of this amount, approximately $900,000 could be recouped by an increase in student fees.  A survey of current students indicated that those surveyed are in favor of bringing back football even if it means an increase in student fees.  More evaluation must take place before a decision is reached.

Institutional Research
Any department seeking University data should direct their requests through the Office of Institutional Research.

Lincoln’s Excellent Academic Program in Science (LEAPS)
The new LEAPS program, designed to accommodate a maximum of 48 students, is scheduled to commence summer 2005.  The anticipated $320,000 in revenue will be utilized to administer the summer program as described in the grant proposal.

Freshmen Class Schedules
Due to the anticipated increase in freshman students made possible by the opening of the new student residence hall, the offices of Academic Affairs and Student Affairs and Enrollment Management have been instructed to pre-schedule freshmen for the fall semester.  This will help to ensure adequate spaces for incoming students in required courses.

Student Affairs and Enrollment Management

Recruitment Statistics for Fall 2005 (as of May 16, 2005)
# Undergraduate applications received for Fall 2005………………………..    5226    
# Undergraduate applications received for Fall 2004………………………..    3942

# Undergraduate students admitted for Fall 2005……………………………    1525
# Undergraduate students admitted for Fall 2004……………………………    1259

# Graduate applications received for Fall 2005……………………………….      309
# Graduate students admitted for Fall 2005…………………………………..      113

There being no further business, President Nelson adjourned the meeting at 4:30 pm.

Diane M. Brown
Assistant to the President
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