President’s Cabinet Meeting
Tuesday, May 11, 2010
9:00 a.m.
ICC Cabinet Room


MINUTES

ATTENDEES:  President Ivory V. Nelson, Provost Grant D. Venerable, Executive Vice President Michael B. Hill, Vice President Howard E. Merlin, Vice President Jerryl Briggs, Dean Judith A.W. Thomas, Dean Gladys J. Willis, Dean John O. Chikwem and Ms. Diane M. Brown.  Mr. John Thompson, Director of Physical Plant was in attendance for a portion of the meeting.

MINUTES

Minutes of the April 28, 2010 Cabinet meeting were approved.


PHYSICAL PLANT BRIEFING

Summer Projects List – Fourteen of the summer projects are in progress. Some of the items on the list will have to be designed and bid with the installation taking place in May 2011.  The design, bid and manufacturing process for these projects will not allow completion by the end of this summer.

Rendall Hall – A new electrical transformer has been received and will be installed shortly.

LLC – Due to the breakdown of a 4160 volt transformer, a temporary skid generator was connected to temporarily service the south wing of the LLC through Commencement weekend.  A new transformer is on order. Repairs should be complete in approximately three weeks.

Vail Hall – Repair of the interior walls is complete.  The next phase (HVAC upgrades) can begin 30-45 days from now.

Langston Hughes Memorial Library – Plans are being made to move 100,000 volumes from the fourth floor of the LHML to a new module to provide access in a temporary library.  The books from the fourth floor are the only things to be removed from the library during Phase II construction.  The target for the move has been set as mid-July.

Cingular Wireless – The contract for the placement of a Cingular Wireless Antennae on the water tower is near completion.

Landscaping and Athletic Fields Project – A rebid for general construction only was issued on May 4, 2010.  The bid opening has been set for May 18, 2010.

DISCUSSION TOPICS


Commencement -- The Founder’s Day and Commencement weekend was an outstanding success.  Special thanks and kudos go to physical plant personnel, the President’s Office staff, and members of the Advancement Team for their planning and coordination of the various events throughout the weekend.

Advancing to the Top – Vice President Briggs presented the Action Plans for the division of Student Affairs and Enrollment Management (SAEM).  Plans are included for Public Safety, Student Life and Development, Residence Life (Student Housing) and Dining Services.  The Plan also includes programs that will address the six components of the Overarching Theme (academic, cultural, social, physical, mental and spiritual).  The ultimate goal is to meld the co-curricular programs with what is being taught in the classrooms.

Lincoln University will seek to have more of its programs accredited through national accrediting agencies/organizations.  The five Centers of Excellence will be the first programs targeted for accreditation status.  

Bachelor of Human Services (BHS) – The BHS program has been adopted.  Implementation is anticipated for spring 2011.

Distance Education – Cabinet discussed documents distributed by MSCHE on Distance Education and the MSCHE Policy Statement on “Substantive Change” in conjunction with Lincoln University’s possible expansion to distance education offerings.

Lincoln University’s Transition to Direct Federal Lending – The following is a summary of the transition process:

•    The communication software (TD Client) has been installed to allow Lincoln University to communicate with the Department of Education through the Student Aid Information Gateway (SAID).  Fund codes have been created in Colleague for the Federal loans.
•    Students will be notified throughout the summer of the requirements to receive Federal student loan funding for the 2010-2011 school year.  All students must complete and submit an Electronic Master Promissory Note and will be required to complete Entrance counseling via the Federal Student Aid website studentloans.gov.
•    A review of Lincoln University’s bank account information in G5, the Department of Education’s payment system, will be undertaken to determine if a new account is needed for Direct Loan funds.
•    Additional training for Financial Aid staff will occur the week of May 10,2010
•    Financial Aid administrative staff will attend a one-day workshop sponsored by the U.S. Department of Education Special Initiatives department on May 20, 2010 on the campus of Bowie State University.

FISCAL AFFAIRS

The first draft of the submissions for the proposed 2010-2011 Operating budgets were distributed and discussed.

ACADEMIC AFFAIRS

Dean Chikwem reported that three Lincoln University graduates will be receiving degrees from the Hershey Medical Center on Sunday, May 16, 2010.

DEVELOPMENT & EXTERNAL RELATIONS

Executive Vice President Hill informed the group about a National Health Disparities conference that will be taking place in Philadelphia November 11-13, 2010.  Mr. Hill is on the planning board and is encouraging Lincoln University participation in the conference as we have several faculty persons involved in some way in this issue.

STUDENT AFFAIRS AND ENROLLMENT MANAGEMENT

Summer Bridge Update – 295 Students have been accepted into the summer bridge program; 23 students have paid their acceptance fee.

Centers of Excellence Applications Update:

                                        All students who                           3.0/900
 Area of Interest           expressed interest                 (Alumni Scholarship)           3.0/900 or better
                                         #/paid deposit                           #/paid deposit                     #/paid deposit
Accounting/Finance                67/5                                             9/0                                       16/0
Biology                               157/11                                           31/3                                       60/9
Chemistry                             23/0                                               5/0                                       11/0
Physics                                 41/1                                               9/0                                       24/1
Studio Arts                          12/0                                                2/0                                         3/0
            

Fall 2010 Admission Statistics (As of 05.09.2010):

# Undergraduate applications received for Fall 2009…………………………….    6974
# Undergraduate applications received for Fall 2010………………………….…    6681
# Undergraduate applications received for Fall 2010 with 900+ SAT………........      709

# Undergraduate students admitted for Fall 2009………………………………..    2028
# Undergraduate students admitted for Fall 2010……………………………. …    1364
# Undergraduate students admitted for Fall 2010 with 900+ SAT………….........      545

# Undergraduate deposits paid for Fall 2009…………………………………....      276
# Undergraduate deposits paid for Fall 2010…………………………………….     115
# Undergraduate deposits paid for Fall 2010 by students with 900+ SAT..….......        51

ADJOURNMENT

There being no further business, President Nelson adjourned the meeting at 12:00 p.m.
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