President’s Cabinet Meeting
May 8, 2007
9:00 AM
Vail Hall Board Room
 
 
Minutes
 
Attendees:  President Ivory V. Nelson, Vice President Howard E. Merlin, Vice President Grant D. Venerable, Vice President Michael B. Hill, Ms. Thelma Ross for Vice President William B. Bynum and Ms. Diane M. Brown.  (Attending for portion of meeting: Mr. John Thompson)
 
Minutes
 
Cabinet minutes of May 1, 2007 were approved.
 
Commencement 2007
 
President Nelson expressed his thanks and appreciation to the members of the Commencement Planning Committee, Development, Physical Plant and President’s Office staff for their efforts in making the Founder’s Day and Commencement weekend a great success.  He has received many positive comments and feedback regarding all events held over the weekend, as well as the appearance and upkeep of the campus. 
 
Physical Plant Briefing
 
Mr. Thompson provided the following update:
 
Ware Center Renovation – Contractors are in penalty as they are behind the deadline
 
Chapel Renovation – The special access ramp has been approved by L&I.  RFP will be out next week.  The Chapel renovations will be back on-line by the first week in August
 
Furniture, Fixtures & Equipment for Ware and University Hall – The vendors have been in twice and the choices have been reviewed by the pertinent parties.  Subsequent meeting has been scheduled for May 15.
 
President Nelson has asked all parties to convene a meeting to talk about the new technology to be installed in Ware and University Hall.  He envisions that the two buildings will be outfitted with academic specialty laboratories and that the technology in Ware should make it a showplace for a recording studio, television studio, radio broadcasting, distance education and video-conferencing. 
 
Cabinet made the decision to immediately begin the move of Urban Center staff from the second floor to the first floor.
 
Strengthening Historically Black colleges and Universities Program
(Title III)
 
The Secretary of the U.S. Department of Education has approved new awards for fiscal year 2007.  Lincoln University’s award for the initial year is $2,009,655.  The new grant is for a period of five years.
 
Internal Audit Reports
 
The university’s internal auditor provided the following report on two recently completed audits:

Financial Aid and Student Account Review 2006-2007:
- The audit found all audited financial aid files in good order, properly documented and in compliance with guidelines and regulations
- Audit of student receivable files encountered double billings of medical charges for Meningitis, Tetanus and MMR shots.  Review found the reason to be clerical error.  Correction to accounts has begun and procedures initiated to avoid the same error from reoccurring.
 
Purchasing/Accounts Payable Activity 2006-2007
-         Results of tests on sampled items found no major exceptions nd  that the university plicies and procedures concerning purchasing, bidding and approvals for purchases and payments are being adhered to.
 
Fiscal Affairs
 
Vice President Merlin provided copies of the draft proposed 2007-2008 operating budget.  The projected expenses submitted by the different divisions are still significantly over anticipated revenues. 
 
Enrollment Period for Health Care Plan
Lincoln University has chosen Aetna as the sole provider of its employee health care benefit with the benefit year beginning
July 1, 2007.  Those employees formerly enrolled in the Keystone Blue Cross plan must select one of the available Aetna plans by the May 25, 2007 deadline.  Failure to do so will result in automatic enrollment in the basic Aetna HMO 5 plan starting
July 1, 2007.
 
Fulbright Academy of Science & Technology
 
Lincoln University has received an invitation to become an institutional member of the Fulbright Academy of Science & Technology (FAST).  FAST was established by alumni of the Fulbright Exchange Program and others interested in science and technology innovation.  The goal of the Fulbright Academy is to “strengthen the ties among alumni and their institutions, making it easier for Fulbrighters and scientists to exchange ideas, carry out joint initiatives and bring ideas to fruition.”  Lincoln will submit its membership application and required fee.
 
Student Affairs and Enrollment Management
 
Admission Statistics for fall 2007 (as of May 7, 2007)
# Undergraduate applications received for fall 2007………………………..    5253
# Undergraduate applications received for fall 2006………………………..    4893
 
# Undergraduate students admitted for fall 2007……………………………    1768
# Undergraduate students admitted for fall 2006……………………………    1807
 
# Undergraduate deposits paid for fall 2007………………………………….    313
# Undergraduate deposits paid for fall 2006………………………………….    251
 
# Graduate applications received for fall 2007……………………………....       198
# Graduate applications received for fall 2006……………………………….      239
 
# Graduate students admitted for fall 2007……………………..……………        63
# Graduate students admitted for fall 2006……………………..……………        96
 
EBONY Magazine’s Annual Special edition featuring HBCUs
 
The University will again this year submit institutional information to be included in EBONY Magazine’s September 2007 issue featuring its 7th Annual Special Section on Historically Black Colleges and Universities.
 
There being no further business, President Nelson adjourned the meeting at 12:00 p.m.
 
 
Diane M. Brown
Assistant to the President

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