President’s Cabinet Meeting
March 28, 2006
9:00 a.m.
Vail Hall Board Room
Minutes
Attendees: President Ivory V. Nelson, Vice President Michael
B. Hill, Vice President Howard E. Merlin, Vice President Grant D. Venerable
II, Vice President William B. Bynum, Jr., and Ms. Diane M. Brown. Attending
for portion of meeting: Dean John O. Chikwem, Dean Judith A.W. Thomas,
Dean Gladys J. Willis, Mr. John Thompson and Mr. Kiran Taunk
Minutes
Draft Cabinet minutes of March 21, 2006 were approved.
Physical Plant Briefing
Phase II of the new student residence hall is scheduled for completion on
April 21, 2006. The new residence halls will be used to house Summer
School students this year.
Vice President Merlin has notified the Department of General Services (DGS)
that Lincoln University will commit $412,389.27 of its capital budget dollars
toward DGS Project 1101-27, the renovation of University Hall. The
commitment of University funds is necessary to accomplish the entire scope
of the project as defined by the University.
Influenza Pandemic Preparedness
A draft of the “Influenza Pandemic Preparedness” plan for Lincoln University,
prepared by Dean John O. Chikwem, was distributed to the Cabinet. This
plan will be incorporated into the “Emergency Preparedness Manual” being
developed by the Director of Human Resources
Emergency Preparedness
Mr. Taunk is working on developing an “Emergency Preparedness Manual” for
the University. The manual will include information on responsibilities,
notification system, phone numbers, procedures and other information for
various types of emergency situations. He has also scheduled a Risk
Management 101 Workshop, April 19, 2006, which all managers are expected
to attend.
Academic Affairs
The Vice President and Deans presented their proposed 2006-2007 operating
and capital budgets to the Cabinet. Further review and adjustments
are necessary before the budget can be submitted to the Board
Student Affairs and Enrollment Management
Vice President Bynum commended the Lincoln University students on their representation
of the University to the outside public. He noted that our students
have handled themselves and performed very well at a number of recent events.
Admission Statistics for Fall 2006 (as of March 24, 2006)
# Undergraduate applications received for Fall 2006………………………..
4059
# Undergraduate applications received for Fall 2005………………………..
4174
# Undergraduate students admitted for Fall 2006…………………………… 1185
# Undergraduate students admitted for Fall 2005……………………………
898
# Undergraduate deposits paid for Fall 2006………………………………….
70
# Undergraduate deposits paid for Fall 2005………………………………….
45
# Graduate applications received for Fall 2006……………………………….
127
# Graduate applications received for Fall 2005……………………………….
99
Fiscal Affairs
Vice President Merlin submitted a draft “Reimbursement Deadline” policy for
Cabinet review. The revised policy establishes the following deadlines
for reimbursement of expenses:
o Petty Cash – 30 days from the date of the expense receipt
o Travel – 45 days from the date of the end of the trip
o All other expenses – 30 days from the date of the expense
receipt
This policy when officially adopted will apply to all reimbursement requests,
regardless of the payment mechanism used
There being no further business, President Nelson adjourned the meeting at
12:00 p.m.
Diane M. Brown
Assistant to the President
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