President’s Cabinet Meeting
March 28, 2006
9:00 a.m.
Vail Hall Board Room

Minutes

Attendees:  President Ivory V. Nelson, Vice President Michael B. Hill, Vice President Howard E. Merlin, Vice President Grant D. Venerable II, Vice President William B. Bynum, Jr., and Ms. Diane M. Brown.  Attending for portion of meeting: Dean John O. Chikwem, Dean Judith A.W. Thomas, Dean Gladys J. Willis, Mr. John Thompson and Mr. Kiran Taunk  

Minutes
Draft Cabinet minutes of March 21, 2006 were approved.

Physical Plant Briefing
Phase II of the new student residence hall is scheduled for completion on April 21, 2006.  The new residence halls will be used to house Summer School students this year.  

Vice President Merlin has notified the Department of General Services (DGS) that Lincoln University will commit $412,389.27 of its capital budget dollars toward DGS Project 1101-27, the renovation of University Hall.  The commitment of University funds is necessary to accomplish the entire scope of the project as defined by the University.

Influenza Pandemic Preparedness
A draft of the “Influenza Pandemic Preparedness” plan for Lincoln University, prepared by Dean John O. Chikwem, was distributed to the Cabinet.  This plan will be incorporated into the “Emergency Preparedness Manual” being developed by the Director of Human Resources

Emergency Preparedness
Mr. Taunk is working on developing an “Emergency Preparedness Manual” for the University.  The manual will include information on responsibilities, notification system, phone numbers, procedures and other information for various types of emergency situations.  He has also scheduled a Risk Management 101 Workshop, April 19, 2006, which all managers are expected to attend.

Academic Affairs
The Vice President and Deans presented their proposed 2006-2007 operating and capital budgets to the Cabinet.  Further review and adjustments are necessary before the budget can be submitted to the Board

Student Affairs and Enrollment Management
Vice President Bynum commended the Lincoln University students on their representation of the University to the outside public.  He noted that our students have handled themselves and performed very well at a number of recent events.

Admission Statistics for Fall 2006 (as of March 24, 2006)
# Undergraduate applications received for Fall 2006………………………..    4059
# Undergraduate applications received for Fall 2005………………………..    4174

# Undergraduate students admitted for Fall 2006……………………………    1185
# Undergraduate students admitted for Fall 2005……………………………      898

# Undergraduate deposits paid for Fall 2006………………………………….      70
# Undergraduate deposits paid for Fall 2005………………………………….      45

# Graduate applications received for Fall 2006……………………………….      127
# Graduate applications received for Fall 2005……………………………….        99

Fiscal Affairs
Vice President Merlin submitted a draft “Reimbursement Deadline” policy for Cabinet review.  The revised policy establishes the following deadlines for reimbursement of expenses:
o    Petty Cash – 30 days from the date of the expense receipt
o    Travel – 45 days from the date of the end of the trip
o    All other expenses – 30 days from the date of the expense receipt

This policy when officially adopted will apply to all reimbursement requests, regardless of the payment mechanism used

There being no further business, President Nelson adjourned the meeting at 12:00 p.m.

Diane M. Brown
Assistant to the President
Return to President's Information Exchange.
Return to Homepage.