President’s Cabinet Meeting
March 21, 2006
9:00 a.m.

Minutes

Attendees:  President Ivory V. Nelson, Vice President Michael B. Hill, Vice President Howard E. Merlin, Vice President Grant D. Venerable II, Vice President William B. Bynum, Jr., Dean John O. Chikwem, Dean Judith A.W. Thomas, Dean Gladys J. Willis and Ms. Diane M. Brown.  

Minutes
Draft Cabinet minutes of March 15, 2006 were approved.

Influenza Pandemic Preparedness
President Nelson distributed an “Influenza Pandemic Preparedness” manual, which had been compiled from Internet resources.  Resources in the manual include planning checklists and Pennsylvania’s Influenza Response Plan (IPRP).  Lincoln University is currently working on development of a preparedness plan specific to the University.  Dean Chikwem has been asked to develop a skeletal outline for the Lincoln University plan.

Lincoln University Middle States Self-Study
The Middle States liaison preparatory visit has been scheduled for Tuesday, April 4, 2006.  The liaison will meet with the Self-Study Steering Committee, the president and executive officers, representatives from faculty, staff, students, and members of the Board of Trustees during the visit.  A draft copy of Lincoln’s Self-Study Design was shared with the Cabinet.  The document will be sent to the University’s liaison as well.

Draft Grant Policy/Procedures
Vice President Venerable shared feedback from the faculty concerning the draft grants policy/procedures, which had been previously presented to them for review and input.  A meeting of key personnel will be scheduled to discuss the faculty feedback in order to finalize a grant policy/procedures for implementation as soon as possible.

2006-2007 Capital Plan
Cabinet was asked to review the preliminary 2006-2007 capital plan for Lincoln University, which was developed by the Director of Physical Plant.  Revisions and feedback are to be brought back to the Cabinet for discussion.

Faculty Contract Negotiations
Vice Presidents Merlin, Hill and Venerable along with the Director of Human Resources, Mr. Kiran Taunk, will comprise the administration's bargaining team in the upcoming faculty contract negotiations.

Academic Affairs
The University has implemented  “Mandatory Registration” for all returning students.  All returning students will now be required to register for at least 12 credits during this registration period.  Those students not registered during the first phase will incur a $50 late fee.  An additional $50 late fee will be charged for those who do not register during the second phase (two-day window prior to the start of classes).

Development & External Relations
Vice President Hill reported that 85 organizations participated in Lincoln University’s Career Fair held April 16, 2006.  

The Lincoln University Awards Program has been scheduled for Wednesday, April 12, 2006.

Student Affairs and Enrollment Management
Vice President Bynum reported that Parents’ Day program held on Sunday, March 20, 2006 was the largest in the six years he has headed the division.  He noted with appreciation, the attendance of faculty members Chapp, Dade, Poe and Shabazz.   The upcoming Open House, scheduled for Friday, April 7, 2006, is also expected to set attendance records.

Fiscal Affairs
Vice President Merlin reported that the University’s email system was down recently due to a lack of sufficient storage space.  In order to help alleviate the problem, the Director of Information Technology will send a message to all email addresses with mailbox content above an acceptable limit.  

There being no further business, President Nelson adjourned the meeting at 12:00 p.m.

Diane M. Brown
Assistant to the President
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