Minutes

President's Cabinet Meeting

March 20, 2000

Attendees: President Ivory V. Nelson, Vice President Richard C. Winchester, Vice President McCusker, Vice President Fairbanks, Ms. Veronica Cohen, Ms. Diane M. Brown

Physical Plant Update - Vice President McCusker informed the Cabinet that the ramp to the Student Union Building (SUB) has been closed to all truck traffic until it is repaired. The Office of Enrollment Planning & Student Life was asked to review and reinforce the system for reporting and recording all incidents when the fire department is called to L.U., all alarms (false and real), and incidents of arson. Vice President McCusker indicated that the bid on the roof for LHML has been stalled due to prevailing wage requirements. President Nelson asked Mr. Willis to look into ways that the bids could go forth until such time as Harrisburg provides the information on prevailing wage. Plans will be made to begin renovation of Lucy Laney Hall over the summer. Mr. Willis was asked to draw up a scope of work ASAP so that bids can be secured and work on the residence hall can begin as soon as students depart in April. EP&SL was asked to draw up a plan to house the 141 female students who would be displaced if the building was taken off line until the work is completed. Once this is done a decision will be made as to whether or not the building will be taken off line. Plans will be made to possibly begin renovation of Houston Hall over the summer months. Steps are to be taken so work can begin on the building as soon as students depart in April.

Dept. of the Auditor General - On Monday, March 27, 2000, this bureau will begin their audit of the Statement of Appropriations Earned of Lincoln University for the years ended June 30, 1997, 1998 and 1999. Vice President McCusker indicated that a copy of the letter received from the department would be sent to the Audit Committee of the Board of Trustees. U.S. Dept. of Education application for Recertification for Participation in the Federal Student Financial Aid Programs - L.U. received a reminder notice that the application is due by March 31, 2000. The University's application has been filed and Ms. Betty Rucker will be asked to send a letter stating such.

L.U. Vision, Mission, Philosophy & Goals - President Nelson shared with the Cabinet the statements "proposed" by the Strategic Planning Committee. The proposed statements will be sent to the Board of Trustees, distributed to faculty at the next meeting, and also put on the University's Web site.

VICE PRESIDENTS ACTION/REPORTS

Development and External Relations. Vice President Fairbanks shared the report on contributions made to L.U. through the Tom Joyner campaign. A total of $26,323.80 was contributed. It is still not certain whether this amount will be matched by the UNCF. Vice President Fairbanks was asked to secure from NAZCA, a detailed scope of work for the approx. $44,000 contract for work to be done on the University's Web site. The purchase requisition will not be processed until the scope of work is received.

Fiscal Affairs. Human Resources is to draw up a policy stating that only software packages licensed by the university are to be installed on University computers. MIS will take steps to remove illegal software discovered on University computers. Penalty to employees found in violation of this policy will be up to and including termination for repeated offences.

Academic Affairs. Vice President Winchester submitted a draft policy statement on fees for undergraduate and graduate courses. He was asked to submit it to Human Resources for inclusion in the University's policy manual. Vice President Winchester distributed the draft of the Middle States follow up report due April 1, 2000. Cabinet members were asked to review the report and bring comments/revisions to the next meeting.

Enrollment Planning and Student Life Admissions Statistics. Data as of March 17, 2000

# of undergraduate applications for Fall 2000 -------------------------------2128

# of undergraduate applications for Fall 1999-------------------------------2040

# admitted for Fall 2000-----------------------------------------------------529

# admitted for Fall 1999-----------------------------------------------------580

# deposits paid for Fall 2000---------------------------------------------------6

# deposits paid for Fall 1999--------------------------------------------------36

# of Graduate applications for Fall 2000---------------------------------------26

Other items on the agenda were for information purposes only.

Diane M. Brown
Assistant to the President
 

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