President’s Cabinet Meeting
March 18, 2009
2:00 p.m.
Vail Hall Board Room
 
 
Minutes
 
Attendees:  President Ivory V. Nelson, Vice President Grant D. Venerable, Vice President Michael B. Hill, Vice President Howard E. Merlin, Dean Jerryl Briggs for Vice President William B. Bynum, Dean John O. Chikwem, Dean Gladys J. Willis, Dean Judith A.W. Thomas and Ms. Diane M. Brown.  

MINUTES
 
Cabinet minutes of March 10, 2009 were approved.
 
PRESIDENT
 
Compliance with Third Circuit Ruling in DeJohn v. Temple University – A review of Lincoln University’s policies with respect to the recent ruling in DeJohn v. Temple University relating to freedom of speech has determined that the Harrassment Prevention, Internet Privacy, Internet usage, Use of Information and Communication Technologies, Student Code of Conduct, and Faculty By-Laws (Article XII: Academic Freedom.  The Harrassment Prevent policy was recently updated.  Recommended updates in other areas will be reviewed by the pertinent divisions prior to the implementation of any changes.
 
Landscaping Project – One aspect of this project involves designating the space previously occupied by Morris Hall to which to locate/move all of the campus Greek Letter plots.
 
HBCU Capital FinancingLincoln University is exploring the possibility of utilizing HBCU Capital Financing funding to construct a 600 bed residence hall to replace aging buildings on the campus.
 
Fulbright Scholars – President Nelson urged the vice president of academic affairs to notify Lincoln faculty of the Faculty Fulbright Application Workshop taking place on Wednesday, March 25, 2009 at the Penn State University Park campus. 
 
Information Technology – President Nelson distributed copies of the Major IT Systems Disaster Recovery Charter developed by the director of information technology.  The purpose of the project is to “identify major IT systems and to design and implement a hardware, software, and procedural system for transparent automatic failover of operation.”  This is a priority for the University.  Therefore the goal is to provide disaster recovery for selected systems by September 15, 2009.  Funding will be provided through Title III.
 
ACADEMIC AFFAIRS
 
The deans provided updates on various activities within their schools.
 
FISCAL AFFAIRS
 
The possibility of changing the University’s travel reimbursement policy was discussed.  The change under consideration is intended to effect a timelier and more complete submission of reimbursement requests.  Further discussion and review will be done before a decision is made.
 
Vice President Merlin informed the Cabinet about an incident of frozen and broken pipes in Dickey Hall due to windows being left open in Rm. 318.  He encouraged everyone to be mindful of open windows in their buildings and to take appropriate action so as to avoid this type of damage in the future.
 
STUDENT AFFAIRS AND ENROLLMENT MANAGEMENT
 
Administrative Student Withdrawals – President Nelson provided $200,000 from the President’s Discretionary Budget to the financial aid office to assist our students with their financial obligations.  The number of students who ultimately had to be administratively withdrawn because they were carrying balances over the limit was reduced down to 24 (19 undergraduate and 5 graduate) from 107. 
 
Admission Statistics for fall 2009 (as of March 17, 2009)
The number of admission applications continues to remain over 1,000 above the number received at this same time last year. 
 
# Undergraduate applications received for fall 2009………………………..    5254
# Undergraduate applications received for fall 2008………………………..    3794
 
# Undergraduate students admitted for fall 2009……………………………    1334
# Undergraduate students admitted for fall 2008……………………………    1041
 
# Undergraduate deposits paid for fall 2009………………………………….      35
# Undergraduate deposits paid for fall 2008………………………………….      13
 
# Graduate applications received for fall 2009……………………………….      129
# Graduate applications received for fall 2008……………………………….        34
 
# Graduate students admitted for fall 2009…………………………………..         22
# Graduate students admitted for fall 2008…………………………………..         30
 
ADJOURNMENT
 
There being no further business, President Nelson adjourned the meeting at 4:50 p.m.

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