President’s Cabinet Meeting
Tuesday, March 9, 2010
9:00 a.m.


MINUTES

ATTENDEES:  President Ivory V. Nelson, Interim Vice President Jerryl Briggs, Vice President Grant D. Venerable, Vice President Howard E. Merlin, Dr. Debbie Bullock for Vice President Michael B. Hill, and Ms. Diane M. Brown

MINUTES

Cabinet minutes of March 2, 2010 were approved.

PHYSICAL PLANT BRIEFING

LHML – Mr. Thompson was asked to identify some locations on campus that will hold the books from the library 4th floor.  Once space is identified, the collection of books will be moved to that location for student access during the Phase II renovation.

Mold remediation on the fourth floor has been completed.

Vail Hall Renovation – Work has not yet begun, therefore a projected completion date cannot be determined.  Physical plant will off load personnel during the construction.

Summer Capital Projects – Physical Plant is still putting the project list together for Cabinet review and approval.  VP Briggs indicated that issues in McRary Hall must receive priority on the summer capital projects list.

ICC Phase III – This phase has cleared and will be sent to the Professional for design.  It includes additional parking, and a patio area between the gallery and the west stair tower.  

Campus Lighting – Mr. Thompson will be going to Harrisburg to discuss the burden the faulty design has had on our campus lights.

DISCUSSION TOPICS

Security Cameras – Dr. Bullock was asked to check with the University’s insurance carrier regarding their requirements for archiving security camera video tapes.   

University Equipment – President Nelson indicated that a plan must be put in place for the care of University equipment acquired for the upkeep of the buildings.  Although purchased with Commonwealth funds, the University is responsible for repairs and replacement.

Department of Education Funding Available – Lincoln University has been identified as the recipient of a Congressionally-directed grant for $100,000 “for college preparation programs.”  The requisite grant application must be filed on or before April 5, 2010.  The division of Academic Affairs was asked to take the lead in filing the grant application.

Information Technology – The following priority projects are currently in progress:
1.    Fiscal office priorities
2.    Online registration
3.    Direct Lending Readiness

New Residence Hall – The committee has been tasked to secure the three best bids based upon a specific set of requirements.  The three finalist contractors will be asked to submit bids in response to this latest step.  The contractors not selected have been notified of such.

Capital Projects Furniture and Equipment Funding – The budget Office has approved the release of funding for the following projects:
•    Grim Hall Furniture & Equipment - $2,000,000
•    Academic Student Center Furniture & Equipment - $5,000,000

DEVELOPMENT AND SERVICES

Staff Computers – Dr. Bullock asked the Cabinet to consider implementing a plan for the replacement/upgrade of computers/software for staff.  This constituent group has not been included in the recent upgrades and addition of computers on the campus.

Employee Appreciation Week – A proposal for LU Employee Appreciation Week Activities was distributed for Cabinet review and approval.

STUDENT AFFAIRS AND ENROLLMENT MANAGEMENT

Fall 2010 Student registration – The decision has been made that students must have a balance of $5000 or below in order to be permitted to register for Fall 2010 classes and/or pay a room deposit for the fall semester.

Student financial assistance – The University will be distributing additional financial assistance to students needing such to remain at the University.  In addition to financial need, students must also have a GPA of 2.5 or better and not have been prior recipients of this assistance.  In addition “expected family contributions” will be reviewed in determining amount eligibility.

 Fall 2010 Admission Statistics were not distributed.

ADJOURNMENT


There being no further business, President Nelson adjourned the meeting at 12:00 p.m
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