Minutes

President's Cabinet Meeting

March 6, 2000

Attendees: President Ivory V. Nelson, Vice President Richard C. Winchester, Vice President Edward L. McCusker, Vice President Arnold T. Hence, Ms. Maria Adams Pearson, Ms. Diane M. Brown

Items carried over from March 1, 2000 agenda:

Sponsored Programs Policy & Procedures Manual - The Office of Special Programs has such a manual in their possession by which they have been governing special programs. President Nelson will convene a meeting of appropriate personnel and form a committee to work on updating the current manual to develop a comprehensive manual for distribution campus wide.

Report to International Cultural Center Donors - The Office of Development will distribute this report on the status of this project to all mailboxes on campus.

Admissions Statistics - Data as of February 25, 2000

# of undergraduate applications forFall 2000 -------------------------------1819 " '' " "Fall 1999-------------------------------1652

# admitted for Fall 2000----------------------------------------------------------352 " " " Fall 1999----------------------------------------------------------401

# deposits paid for Fall 2000--------------------------------------------------------5 " " " " Fall 1999------------------------------------------------------17

# of Graduate applications for Fall 2000-----------------------------------------24

Letter from student re campus conditions & emergency closing - Mr. Woolbright sent a letter expressing his opinion that students should be compensated for mishaps on the campus, particularly for time missed during the emergency closing. President Nelson will respond to Mr. Woolbright. It is the University's position that: this was an unforeseen circumstance; expenses did not decrease during emergency, in fact, they increased; students were provided funds and other assistance to go home during closing; will be given credit for full academic year and will not be penalized; fees are based on semester expenses rather than on weekly expenses; and therefore, no additional compensation will be issued by the University.


March 6, 2000 agenda items:

Department of General Services (DGS) re Upgrade of Electrical Distribution System - As a result of their January 28, 2000 visit to campus, DGS recommends several items to be completed to insure safe and reliable power for the campus. The list includes three short-term items and eight long-term items. DGS estimates the cost to complete seven of the long-term items to be $2,000,000, including professional fees and contingency.

Media Coverage - The March 2, 2000 issue of The Daily Local News contained an article "Lincoln U. receives area support." The article reported on the support of Senator Thompson and Representative Hershey for an additional $3 million in capital funds needed to repair the University's electrical and communications cable systems.

U.S. Dept. of Education award under Title III-B - The Dept. announced Lincoln's tentative award under the Title III-B, Strengthening Historically Black Colleges and Universities (HBCU) Program for budget year 2000-2001. Dr. Renford Brevett will be asked to submit the activity report to the Department by the March 29, 2000 deadline.

PA Dept. of Education "College and University Security Information Act" - Every institution of higher education in PA is required to file annually an assurance statement attesting to the institution's compliance with this act and the regulations. Vice President Hence will insure that the requisite form is filed by the March 15, 2000 deadline.

One Lincoln University Admissions Office - The Cabinet agreed that some thought should be given to the appropriateness of recruiters for the graduate programs reporting directly to the Assistant Director Graduate Admissions, MHS. All recruiters should be trained and should be prepared to field questions and recruit for both graduate and undergraduate programs.

The need to establish an ADA committee was also discussed.

Budget Conformance Reports - Management of operating budgets for all residence halls will be transferred from the Physical Plant to the office of Enrollment Planning & Student Life.

VICE PRESIDENTS ACTION/REPORTS

Enrollment Planning and Student Life Admissions Statistics - Data as of March 3, 2000

# of undergraduate applications for Fall 2000 -------------------------------1898 " '' " " Fall 1999-------------------------------1739

# admitted for Fall 2000----------------------------------------------------------431 " " " Fall 1999----------------------------------------------------------432

# deposits paid for Fall 2000--------------------------------------------------------6 " " " " Fall 1999------------------------------------------------------28

# of Graduate applications for Fall 2000-----------------------------------------26

Academic Affairs - Vice President Winchester reported the following:

Duties of the Dean - The draft submitted to the Cabinet is to be revised before distribution to faculty.

Free newspaper distribution - Four newspapers will be placed in residence halls beginning March 20, 2000 for a four-week trial period.

Sabbatical Benefits - The Cabinet agreed that the travel benefit is applicable for faculty members while on sabbatical.

Course Fees - Vice President Winchester is to draft a policy stating that graduate fees will be charged for courses receiving graduate credit and undergraduate fees will be assessed for undergraduate credit courses.

Faculty negotiations - next meeting is scheduled for March 16th.

Fiscal Affairs - Vice President McCusker reported the following:

EPA Compliance Seminar - sponsored by the University of Pennsylvania. He is sending personnel from physical plant. The academic radiation compliance officer will also be asked to attend.

Development and External Relations - Ms. Adams Pearson reported that the Inaugural Committee has sent out letters to area alumni and supporters regarding the Founder's Day Gala. We have gotten little response to the initial mailing.

MISCELLANEOUS

Commencement - Any vendors must be approved in writing by the Vice President for Fiscal Affairs. The sale of food by outside vendors will not be permitted at the Commencement. GSI will provide food in the designated dining areas on campus. A statement about the solemnity of the occasion is to be included in the Program.

Homecoming - Homecoming Committee should secure approval for vendors through Vice President for Fiscal Affairs.

Other items on the agenda were for information purposes only.

Diane M. Brown Assistant to the President

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