President’s Cabinet Meeting
Tuesday, February 8, 2011
9:00 a.m.
ATTENDEES:  President Ivory V. Nelson, Executive Vice President Michael B. Hill, Vice President Howard E. Merlin, Dean John O. Chikwem, Dean Gladys J. Willis, Dean Judith A.W. Thomas, and Ms. Diane M. Brown.  Mr. John Thompson provided the Physical Plant Briefing at the beginning of the meeting.
Cabinet meeting minutes of February 1, 2011 were approved.
Mr. Thompson presented the following report:
         The University has issued a number of “Owners Request” to the State for approval. The requests include, but not in total; kitchen fit-out equipment, exercise equipment, interior finishes upgrades; (1101-47 Wellness Center), rework kitchenette (1101-39 Grimm Hall; Dugout upgrades, relocation of some field sports, field house upgrades, stadium seating, concession stand upgrades, (1101-46 Athletics)
         RFP’s for the proposed campus model have been reviewed. Now the cost for the model and proposals are under review. Request was made to investigate the use of other firms to do the model.
         We met with the recycling committee to revise the plan to make it budget neutral.
         We have begun to formulate plans for this coming summer work.  (Note: President Nelson asked that Mr. Thompson consult with Residence Life on residence hall priorities.  He would like to target one residence hall to significantly raise its standard.  Proposed summer projects are to be submitted to Cabinet in mid-March so that the actual work can commence on immediately following Commencement.)
Campus Power:
PECO has a project underway to bring a new service line to their substation in Nottingham. Completion is scheduled for June of 2011. We are submitting an owners request to provide power upgrades to the University as requested in the 1101-28 Campus Power Project.
Campus Lighting:
The light towers as back-up in case of an outage will cost about $7,000 a piece.  (Note: President Nelson authorized the use of discretionary funds to purchase three (3) towers.)
DGS Project Status:
         Project 1101-28:  This project includes a third 150KV generator and also some modifications to the distribution of the services. After meeting with PECO we have learned a new line is being installed and completed by July. This will increase our line voltage by almost 2%. Along with the plan, we are asking for a secondary transformer and new feeders to our switch gear. Once the third generator is installed we would be in good shape long into the future. We have also asked PECO to plan for an increase of 1.5 to 2 MW’s over the next ten years.
         Project 1101-32 Vail Hall: The scheduled move date was postponed due to unsafe weather conditions. The new date is 2/12. The Lincoln Hall staff is scheduled to be moved out the following weekend.
         Projects 1101-39 (Grimm) 1101-43 (Wright) and 1101-44 (Library):  All three projects schedules have slipped. The point II contractor is behind on his coordination drawings and this has forced the project out about two weeks. The University has made it clear that we need the buildings by the end of July 2011. DGS is responding appropriately.  (NOTE:  FFE funds in the amount of $9 million in have been allocated to these projects.)
         Projects 1101-45 (Landscape) and 1101-46 (Athletics): The construction meeting today will concentrate on a recovery schedule due to the recent weather conditions.
A permit request was sent to the Physical Plant for approval. It involves a letter of credit to cover the permitting to cross Baltimore Pike with a storm line. The plant responded to sections in the project that state permits are part of the contract. However, the cost was not clear at the time of bidding. It should be covered in an RFI with the project.
         Project 1101-47 (Wellness Center): The steel erection is about 80% complete, and the underground has been delayed due to weather. We have requested additional interior finishes be proposed. The exterior brick was approved.
         Project 1101-48:  Kimmel Bogrette Architects, one of our recommendations, was awarded the Dickey Hall renovation project. DGS is processing the paperwork and as soon as a contract is awarded, the design process can get started.  (NOTE: President Nelson and Dean Thomas will put together a building committee to work with Physical Plant on plans for this building renovation.)
John Thompson
Director, Physical Plant
Cabinet reviewed progress and next steps toward meeting Middle States Standard 14, Student Learning Assessment.  President Nelson asked the Deans to make certain that archival files are maintained by each department for all program assessment plans.
Outlines for “Completing a Monitoring Report” and “Format of Monitoring Reports” were distributed and discussed.
The July 2010 list of Lincoln University Majors was reviewed for accuracy.  President Nelson requested that the Deans provide him written certification of the majors in their schools by February 15. 
The proposal included in the minutes of the January 31, 2011 meeting of the Faculty Educational Policies and Curriculum Committees will be placed on the March Faculty Meeting Agenda.
Cabinet accepted the following proposals of the faculty Educational Policies and Curriculum Committees contained in their meeting minutes of January 31, 2011. 
         Two hour delay means that all MTWRF classes that are scheduled to end before 10 AM are cancelled.  Classes that begin prior to 10 AM and are scheduled to end after 10 AM will begin at 10 AM and end their regularly-scheduled times, e.g., TR 9:30 AM classes will meet at 10 AM and will end at 10:50 AM.
         The University decision to delay or cancel classes will be made public no later than 6:00 AM on the morning of the weather-related delay/cancelation.

The University’s negotiation team will consist of the following members:
         Michael B. Hill, Executive Vice President – Chief Negotiator
         Howard E. Merlin, Vice President for Fiscal Affairs and Treasurer
         Gladys J. Willis, Dean, School of Humanities and Graduate Studies
         Debbie Bullock, Chief Human Resources Officer
Revised Policy Number HRM-703 “Harassment Prevention” was approved by the Cabinet.
Vice President Merlin informed the group that the vending machine contract for the main campus and the Graduate Center has expired.  Interest has been expressed in looking into contracts that contain “pouring rights.”  Cabinet agreed that this may be of benefit to the University and that Vice President Merlin should consider for the next vending contract.
There being no further business, President Nelson adjourned the meeting at 12:00 p.m.
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