President’s Cabinet Meeting
Tuesday, February 8, 2011
ATTENDEES: President Ivory V. Nelson, Executive Vice President Michael B.
Hill, Vice President Howard E. Merlin, Dean John O. Chikwem, Dean Gladys J.
Willis, Dean Judith A.W. Thomas, and Ms. Diane M. Brown. Mr. John Thompson provided the Physical Plant
Briefing at the beginning of the meeting.
Cabinet meeting minutes of February
1, 2011 were approved.
PHYSICAL PLANT BRIEFING
Thompson presented the following report:
University has issued a number of “Owners Request” to the State for approval.
The requests include, but not in total; kitchen fit-out equipment, exercise
equipment, interior finishes upgrades; (1101-47 Wellness Center), rework
kitchenette (1101-39 Grimm Hall; Dugout upgrades, relocation of some field
sports, field house upgrades, stadium seating, concession stand upgrades,
for the proposed campus model have been reviewed. Now the cost for the model
and proposals are under review. Request was made to investigate the use of
other firms to do the model.
met with the recycling committee to revise the plan to make it budget neutral.
have begun to formulate plans for this coming summer work. (Note: President Nelson asked that Mr.
Thompson consult with Residence Life on residence hall priorities. He would like to target one residence hall to
significantly raise its standard.
Proposed summer projects are to be submitted to Cabinet in mid-March so
that the actual work can commence on immediately following Commencement.)
a project underway to bring a new service line to their substation in
Nottingham. Completion is scheduled for June of 2011. We are submitting an
owners request to provide power upgrades to the University as requested in the
1101-28 Campus Power Project.
light towers as back-up in case of an outage will cost about $7,000 a
piece. (Note: President Nelson authorized
the use of discretionary funds to purchase three (3) towers.)
DGS Project Status:
1101-28: This project includes a third 150KV generator
and also some modifications to the distribution of the services. After meeting
with PECO we have learned a new line is being installed and completed by July.
This will increase our line voltage by almost 2%. Along with the plan, we are
asking for a secondary transformer and new feeders to our switch gear. Once the
third generator is installed we would be in good shape long into the future. We
have also asked PECO to plan for an increase of 1.5 to 2 MW’s over the next ten
1101-32 Vail Hall:
The scheduled move date was postponed due to unsafe weather conditions. The new
date is 2/12. The Lincoln Hall staff is scheduled to be moved out the following
1101-39 (Grimm) 1101-43 (Wright) and 1101-44 (Library):
All three projects schedules have slipped. The point II contractor is
behind on his coordination drawings and this has forced the project out about
two weeks. The University has made it clear that we need the buildings by the
end of July 2011. DGS is responding appropriately. (NOTE:
FFE funds in the amount of $9 million in have been allocated to these
1101-45 (Landscape) and 1101-46 (Athletics): The construction meeting today will concentrate on a
recovery schedule due to the recent weather conditions.
A permit request was sent to the Physical Plant for
approval. It involves a letter of credit to cover the permitting to cross
Baltimore Pike with a storm line. The plant responded to sections in the
project that state permits are part of the contract. However, the cost was not
clear at the time of bidding. It should be covered in an RFI with the project.
1101-47 (Wellness Center):
The steel erection is about 80% complete, and the underground has been delayed
due to weather. We have requested additional interior finishes be proposed. The
exterior brick was approved.
1101-48: Kimmel Bogrette Architects, one of our
recommendations, was awarded the Dickey Hall renovation project. DGS is
processing the paperwork and as soon as a contract is awarded, the design
process can get started. (NOTE:
President Nelson and Dean Thomas will put together a building committee to work
with Physical Plant on plans for this building renovation.)
reviewed progress and next steps toward meeting Middle States Standard 14,
Student Learning Assessment. President
Nelson asked the Deans to make certain that archival files are maintained by
each department for all program assessment plans.
for “Completing a Monitoring Report” and “Format of Monitoring Reports” were
distributed and discussed.
The July 2010 list of Lincoln University Majors was
reviewed for accuracy. President Nelson
requested that the Deans provide him written certification of the majors in
their schools by February 15.
NON-LU (DISTANCE EDUCATION) CLASSES
The proposal included in the minutes of the January
31, 2011 meeting of the Faculty Educational Policies and Curriculum Committees
will be placed on the March Faculty Meeting Agenda.
Cabinet accepted the following proposals of the
faculty Educational Policies and Curriculum Committees contained in their
meeting minutes of January 31, 2011.
hour delay means that all MTWRF classes that are scheduled to end before 10 AM are cancelled. Classes that begin prior to 10 AM and are
scheduled to end after 10 AM will
begin at 10 AM and end their regularly-scheduled times, e.g., TR 9:30 AM
classes will meet at 10 AM and will end at 10:50 AM.
University decision to delay or cancel classes will be made public no later than
6:00 AM on the morning of the weather-related delay/cancelation.
University’s negotiation team will consist of the following members:
Michael B. Hill, Executive Vice President – Chief Negotiator
Howard E. Merlin, Vice President for Fiscal Affairs and Treasurer
Gladys J. Willis, Dean, School of Humanities and Graduate Studies
Debbie Bullock, Chief Human Resources Officer
Revised Policy Number HRM-703 “Harassment
Prevention” was approved by the Cabinet.
Vice President Merlin informed the group that the
vending machine contract for the main campus and the Graduate Center has
expired. Interest has been expressed in
looking into contracts that contain “pouring rights.” Cabinet agreed that this may be of benefit to
the University and that Vice President Merlin should consider for the next
There being no further business, President Nelson adjourned the meeting at 12:00 p.m.
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