President’s Cabinet Meeting
February 3, 2009
9:00 a.m.
Attendees:  President Ivory V. Nelson, Vice President Grant D. Venerable, Vice President Michael B. Hill, Vice President William B. Bynum, Vice President Howard E. Merlin, and Ms. Diane M. Brown.  Ms. Germel Eaton-Clarke and Ms. Jernice Lea attended for a portion of the meeting.
Cabinet minutes of January 27, 2009 were approved.
President Nelson distributed articles regarding the speculation that the economic slump will result in fewer students enrolling in Black colleges.  Researchers are also reporting that fewer college students are returning for the second year.  Both scenarios may have an impact Lincoln University.
An RFI for student housing will first be issued to determine interest in the project.  Cabinet discussed possible locations for a new student residence should the project move forward.
Two well-qualified finalist have completed the interview process for the position of Director of Instructional Assessment.  An offer of employment will be extended once the required background check is completed.
Vice President Venerable verified that an allocation for summer school has been included in the academic affairs budget.
 A draft “Harassment Prevention” policy was distributed for review and comment.  The policy will be discussed at the next Cabinet meeting.
Vice President Merlin reported that all W-2’s and 1099’s had been mailed by the January 31st deadline established by the IRS.
The contract with the Bookstore is up for renewal this year.  Vice President Merlin suggested the formation of a Bookstore Committee to assist in the review process and identify requirements as we move forward in this area.
In light of the current economic slump and its impact on grants and loans now available to students and their parents, the University is looking closely at its requirements regarding outstanding balances carried by our students.  Vice President Bynum estimates that 20-25 students may be administratively withdrawn for financial reasons once the list of students carrying balances is further reviewed with this in mind.

Graduate Admissions – Ms. Jernice Lea provided a briefing and report on efforts under way and under consideration to meet graduate enrollment levels established for the 2009-2010 academic year.  Several options are being weighed in regard to course requirements, student accessibility, available space and faculty staffing requirements.  The administration is looking into the possibility of holding some classes in the evening during the workweek.  It has already been determined that pre-masters classes will be held in the evening during the workweek for local residents.
To assist in recruiting efforts, Masters Program recruiting brochures will be developed for use by graduate recruiters.
Undergraduate Admissions – Ms. Germel Eaton-Clarke provided an update and report on undergraduate admissions efforts and shared new print recruitment material with the Cabinet.  Ms. Eaton-Clarke also discussed the college fair schedule, high schools visited, and obstacles faced by Lincoln University recruiters.  She indicated that more involvement by faculty and staff in recruiting efforts would have a positive impact on our perspective students and assist greatly in Lincoln’s recruitment efforts.
Spring Enrollment (as of 01.30.09)
          Undergraduate Students                  1,957
          Graduate Students                              552
          Total                                               2,509
There being no further business, President Nelson adjourned the meeting at 12:30 p.m.

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