President's Cabinet Meeting
February 2, 2004
9:00 a.m.


Attendees:  President Ivory V. Nelson, Vice President William B. Bynum Jr., Vice President Michael B. Hill, Vice President Howard E. Merlin, Vice President Grant D. Venerable II, and Ms. Diane M. Brown

The January 26, 2004 President's Cabinet Meeting minutes were approved.

Student Trustee
The question has been raised regarding the policy governing the selection of the Student Trustee to the Lincoln University Board of Trustees.  President Nelson will solicit student input as to their thoughts on:
1. Should the Student Government Association President serve on the Board of Trustees as is the
     current policy, or
2. Should a student other than the SGA President be elected to serve on the Board of Trustees?

The Board will make a decision once the students have had a chance to respond.

Commonwealth Capital Bill
Lincoln University capital projects totaling $99,030,000 have been included by Governor Rendell in House Bill No. 1634 P.N. 3183.  The Bill will come before the Senate Appropriations Committee sometime next month.

Academic Affairs
Library Search
A search committee has been formed to fill the Library Director.  Professors Dadson, Langley and Louden have been asked to serve on the committee along with the Director of Human Resources and Dean of Students.  A student will also be assigned to the search Committee.

University Bulletin
Five thousand printed copies of the new University Bulletin have been ordered.

Student Affairs
Student Clearance
Financial clearance letters will be sent out to students later in the week.  Staff will work closely with students to facilitate clearance of as many students as possible.

Personnel Search
The Search Committee is in the process of interviewing candidates for the position of Director of Financial Aid.

Food Service
Improvements in the delivery of service by Gourmet Services have been noted.  However, several key employees have recently left the employ of GSI, giving rise to concern as to whether the improved quality of service will be maintained.

Development and External Relations
Contributions received by the University YTD 12/31/03 were $589,254.  This is up from the previous year's $460,965 in contributions received YTD 12/31/02.

Fiscal Affairs
Smoking Policy
A reiteration of the University's smoking policy will be distributed to the campus.  The policy states that smoking is not permitted in any of the University's buildings or in University owned vehicles.

Fiscal Processes
The authorization process for travel and purchases is the same for all funding sources.  There should be no differentiation made in the process regardless if funds are coming from a grant or from State monies.

Payment of Overtime for Maintenance and Housekeeping employees
Administration was asked to address the question regarding the amount of overtime to be paid to maintenance and housekeeping personnel for hours worked during undefined shifts, as the contract is not clear on this issue.  The Cabinet agreed that for the cases in question and in the future, Maintenance and Housekeeping employees should be paid double time for any hours worked on Sunday regardless of when they punch in for the shift.  The Administration will seek Union agreement regarding this interpretation.

The Cabinet meeting was adjourned at 12:00 p.m.

Diane M. Brown
Assistant to the President

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