President’s Cabinet Meeting
Tuesday, January 25, 2011
9:00 a.m.
 
 
MINUTES
 
ATTENDEES:  President Ivory V. Nelson, Executive Vice President Michael B. Hill, Michael Byers for Vice President Howard E. Merlin, Dean John O. Chikwem, Dean Gladys J. Willis, Dean Judith A.W. Thomas, and Ms. Diane M. Brown.  Mr. John Thompson, Ms. Stephanie Rand and Ms. Sylvia Honesty were in attendance for a portion of the meeting. 
 
MINUTES
 
Cabinet meeting minutes of January 18, 2011 were approved.
 
PHYSICAL PLANT UPDATE
 
Ms. Stephanie Rand, SGA Vice President Internal, presented a proposal “Go Green, Lincoln University Sustainable Recycling Initiative” to begin a campus wide (all buildings and dorms) recycling program on the campus.  Executive Vice President Hill will look into this further.
 
Mr. Thompson provided the following update of capital projects under way or planned for the campus.
 
Information:
·         The owners request for the kitchen equipment and the fit-out for the exercise equipment are under consideration with the State for 1011-47 Wellness Center.
·         A request for the FF & E equipment for 1101-47 Wellness Center is also under consideration.
·         RFP’s for the proposed campus model have been reviewed. Now the cost for the model and proposals are under review. As soon as a path forward is determined a time line can be developed for the work.
·         We have begun to formulate plans for this coming summer work.

Campus Power:
We have been in conversation with the State Regional Construction Director about the path forward on the power issues. He is trying to expedite the work from DGS’s side. He is lobbying for most of it to be done on a change order which is quicker than a third phase. He is looking to secure funding from three projects in order to get this done.

PECO does have a project underway to bring a new service line to their substation in Nottingham. Completion is scheduled for June of 2011. We are submitting an owners request to provide power to the University as requested in the 1101-28 Campus Power Project.
 
Campus Lighting:
We are in the process of securing quotes for two light towers as back-up in case of an outage.
 
DGS Project Status:
·         Project 1101-28:  This project includes a third 150KV generator and also some modifications to the distribution of the services. After meeting with PECO we have learned a new line is being installed and completed by July. This will increase our line voltage by almost 2%. Along with the plan we are asking for a secondary transformer and new feeders to our switch gear. Once the third generator is installed we would be in good shape long into the future. We have also asked PECO to plan for an increase of 1.5 to 2 MW’s over the next ten years.
 
·         Project 1101-32 Vail Hall: The scheduled move date for the Vail Hall move is February 5th & 6th. The Lincoln Hall staff is scheduled to be moved out the following weekend.
 
·         Projects 1101-39 (Grimm) 1101-43 (Wright) and 1101-44 (Library):  All three projects schedules have slipped. The project been forced out about two weeks.   
 
·         Projects 1101-45 (Landscape) and 1101-46 (Athletics): A meeting was held with the design firm and his associated professionals to discuss land management and the program for the change orders. We now have a path forward. There are only issues the we believe may not make the approval list. We have also discussed the operation of the new gates.
 
·         Project 1101-47: The steel erection is about 75% complete, and the underground work is well underway.  The proposed brick sample for the building has been reviewed and we are asking the Professional to resubmit. A third submittal is in the works. The exterior brick was approved but the interior masonry is still under redesign.
 
·         Project 1101-48:  Kimmel Bogrette Architects, one of our recommendations was awarded the Dickey Hall renovation project. DGS is processing the paperwork and as soon as a contract is awarded the design process can get started.
 
·         Project Contacts:
1.      1101-28-3 Additional Generator - Chris Morris & J. Thompson
2.      1101-32 - Joe Urban & J. Thompson
3.      1101-38 (Roof Repairs) - Joe Urban
4.      1101-39, 43, 44, - Gerry Davis & Joe Urban
5.      1101-45, 46 - Chris Morris & Horticultural Manager (funded position)
6.      1101-47 - Jim Teal
7.      1101-48 - J. Thompson

John Thompson
Director, Physical Plant
 
President Nelson requested written reports from designated project contacts for DGS projects.  These reports are to be submitted on a regular basis.
 
MIDDLE STATES REPRESENTATIVE
 
Dr. Renford A.B. Brevett, Assistant Vice President Institutional Effectiveness, Sponsored Programs and Research, has been appointed to serve as Lincoln University’s institutional representative to Middle States.  
 
STUDENT LEARNING ASSESSMENT
 
The academic deans will discuss and provide a mechanism for the assessment process of the Core Curriculum/First Year Experience (FYE), African American Experience and Success programs.
 
Deans Chikwem, Thomas and Willis indicated that all program assessment plans submitted to President Nelson thus far are ready to be implemented for the 2011 spring assessment cycle.  Those programs include:
 
Humanities & Graduate Studies: English Liberal Arts, Mass Communications Center of Excellence, Master of Human Services, Music Education, Religion, Spanish
 
Natural Sciences & Mathematics: Biology, Chemistry, Computer Science, Mathematics, Physics
 
Social Sciences & Behavioral Studies: Early childhood Education, Finance, Health & Physical Education, Health Science, History, Human Services (Sociology), Information technology, Management, MSA/Finance & Human Resources, M.Ed./Early Childhood Education, Political Science, Psychology (Clinical/Counseling Psychology, Organizational Psychology, Bio-psychological Program)
 
President Nelson will contact the standing Faculty Assessment Committee to request that they review the baseline data for Lincoln University’s assessment plans and provide feedback to departments following its review.
   
ADJOURNMENT
 
There being no further business, President Nelson adjourned the meeting at 12:25 p.m.
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