Minutes
President's Cabinet Meeting
January 22, 2002

Attendees:   President Ivory V. Nelson, Vice President Saligrama C. SubbaRao, Vice President Howard E. Merlin, Vice President Michael B. Hill, Dean Jerryl Briggs, Ms. Diane M. Brown

Attended for portion of meeting: Mr. John Thompson, Ms. Sandy Yates

Physical Plant - The Cabinet discussed the various capital projects still needing to be addressed during the rest of the 2001-2002 fiscal year.  It was agreed that those projects relating to safety issues would be given highest priority.  The Director was asked to compile a list of priority projects (based on the Cabinet discussion) which can be addressed with the funds remaining in the 2001-2002 capital budget.

The President recognized the efforts of personnel in the Physical Plant for painting the hallways in Dickey Hall.  Their efforts greatly improved the physical environment in the building.

2001-2002 Commonwealth Appropriation - The University has been informed that because the Commonwealth's revenue collections continue to fall short of the official revenue estimate upon which the current budget is based, 3% of each non-preferred appropriation has been placed in budgetary reserve.  Institutions affected by this 3% reserve include Lincoln, Penn State, University of Pittsburgh, Temple, Drexel, University of Pennsylvania, MCP Hahnemann University, and Thomas Jefferson University.

The 3% reserve will amount to a $388,000 shortfall in the University's June 2002 payment from the Commonwealth if it is determined that the Commonwealth must retain the amounts placed in budgetary reserve.

Langston Hughes Memorial Library - The Library has issued a list of the electronic resources available through Langston Hughes Memorial Library.  Most of these resources may be accessed directly from the library web page.  A survey of the faculty and member of the Strategic Information Technology Planning Team will be conducted in February to elicit suggestions for potential additions to the collection.

University Petty Cash Accounts - The President adopted the recommendation of the Internal Auditor to close all petty cash accounts except those in the Bursar's Office, Urban Center, Physical Plant and Athletic Department.  The account in the Bursar's Office will serve as the central petty cash account for the University.  The Cabinet agreed to hear the case for maintaining an
account in Student Affairs & Enrollment Management if the Vice President feels strongly that a petty cash account designated for this area is necessary.

Fiscal Affairs
2002-2003 Operating Budget packets will be distributed to all department heads, directors, deans and vice presidents today, January 22, 2002.  All budget requests are to be submitted to the respective Vice President of Dean no later than Friday, February 15, 2002.

The President, with the concurrence of the Cabinet, applauded the accomplishments of the fiscal department for the timely distribution of monthly operating budget conformance reports.  The reports are now available only a couple of weeks after the end of the month.

Student Affairs & Enrollment Management

Admission Statistics for fall 2002 as of January 18, 2002
# of Undergraduate applications received for fall 2002 1053
# of Undergraduate applications received for fall 2001 1009

# of Undergraduate students admitted for fall 2002.    225
# of Undergraduate students admitted for fall 2001.    109

# of Graduate applications received for fall 2002.    77
# of Graduate applications received for fall 2001     26
 
 
 

Diane M. Brown
Assistant to the President



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