President’s Cabinet Meeting
January 14, 2009
9:00 a.m.
Vail Hall Board Room
 
 
Minutes
 
Attendees:  President Ivory V. Nelson, Vice President Grant D. Venerable, Vice President Howard E. Merlin, Vice President Michael B. Hill, Dean Jerryl Briggs for Vice President William B. Bynum, Dean John O. Chikwem, Dean Judith A.W. Thomas, Dean Gladys J. Willis and Ms. Diane M. Brown.  Mr. John Thompson attended for a portion of the meeting.
 
MINUTES
 
Cabinet minutes of December 9, 2008 were approved.
 
PRESIDENT
 
President Nelson spoke to the group about the continuing economic situation and its impact on Lincoln University, particularly in light of the additional 1.75% budgetary reserve recently announced by the Commonwealth. This additional reduction brings the total Commonwealth nonpreferred budgetary reserve to 6%.  Dr. Nelson emphasized the need for prudent budget management as we close out this academic year and plan for the next.  He also emphasized the need for the sharing of information and communicating across divisions.
 
PHYSICAL PLANT BRIEFING
 
Langston Hughes Memorial Library – Contractors are finishing up Phase I.  Meetings regarding Phase II have been scheduled.  Library staff will remain in the modules until Phase II is completed.
 
International Cultural Center – Project is 60% complete.
 
Science Building – Project is 90% complete.
 
Wellness Center, Athletic Fields & Landscaping – Projects have been approved by the Township.
 
Roof Replacement – Projects near completion.  Contractors are finishing up some final details.
Generator – Project has been completed; however, issues with the controls have arisen.
 
Student Union Building (SUB) – Had received complaints regarding the high temperatures in the building prior to the holiday break.  Source of problem has been identified and Physical Plant is working with company to resolve control issue.
 
ACADEMIC AFFAIRS

Vice President discussed the Core Curriculum Learner Outcomes (8 competencies) and how reporting of these outcomes can best be handled.
 
The January 20 Inauguration events will be aired in Ware Center and in the Student Union Building.  An educational event relating to this event will take place in Ware Center throughout the day. 
 
The tentative timeline for the First NCATE visit was discussed.  Copies of the Letter of Intent for First Time NCATE Accreditation were also shared with the group.
 
STUDENT AFFAIRS AND ENROLLMENT MANAGEMENT
 
There is a waiting list for housing consisting of 17 females and 25 males for the spring semester.  Today (Jan. 14) is the last day for returning students to claim housing.  The housing staff is confident that we will be at 100% occupancy.
 
Act 101 funding to Lincoln University has been cut based on the number of students currently served.  Due to ACT 101 stipulations, the number is currently at 109, which is down considerably from previous years.
 
DEVELOPMENT & EXTERNAL RELATIONS
 
An update on the Emergency Response Plan will be provided at the next Cabinet meeting.
 
FISCAL AFFAIRS
 
Cabinet approved the 2010 and 2011 Lincoln University Holiday Schedules.
 
The Federal Department of Health and Human Services has revised Lincoln University’s indirect cost rate to 55% for all on-campus programs.  The new rate is effective 7/1/08 to 6/30/10.
 
The 12/31/08 variance analysis of the FY09 budget was discussed.

ADJOURNMENT
 
There being no further business, President Nelson adjourned the meeting at 12:00 p.m.

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