President’s Cabinet Meeting
Tuesday, January 11, 2011
9:00 a.m.
ATTENDEES:  President Ivory V. Nelson, Vice President Howard E. Merlin, Executive Vice President Michael B. Hill, Dean John O. Chikwem, Dean Gladys J. Willis, Dean Judith A.W. Thomas, Interim Associate Provost for Student Affairs F. Carl Walton, and Ms. Diane M. Brown.  Mr. John Thompson, Director of Physical Plant attended a portion of the meeting.
Cabinet meeting minutes of December 14, 2010 were approved.
The following are updates from the previously submitted Physical Plant report:
         We are having a lot of problems with the campus lights. Despite a lot of effort we have hit lines at a few locations during the construction. Temporary light stands have been brought in to supplement the lighting until it can be repaired. (NOTE:  All malfunctioning lights should be reported to Physical Plant as soon as detected.)
         We have begun to formulate plans for this coming summer work. (Note:  The plan is to begin the work earlier than in previous years.)
Campus Power:
A meeting was held over the holidays with PECO, DGS, the design consultant, and Physical Plant to decide a path forward.  PECO does have a project underway to bring a new service line to their substation in Nottingham. Completion is scheduled for June of 2011. We are submitting an owners request to provide power to the University as requested in the 1101-28 Campus Power Project.  (NOTE:  President Nelson asked that a meeting be arranged for him to speak to PECO executives regarding Lincoln’s needs.)
Campus Lighting:
Repairs are complete and the 22 fixtures outside of the project will also be repaired. The continuing problem is the result of excavation on the other projects.
DGS Project Status:
         Project 1101-28:  No Change
         Project 1101-32 Vail Hall: The scheduled move date for Vail Hall is February 5th & 6th. (NOTE: Offices from Lincoln Hall will be moved into the modules the following week.)
         Projects 1101-39 (Grimm) 1101-43 (Wright) and 1101-44 (Library):  No Change
         Projects 1101-45 (Landscape) and 1101-46 (Athletics)  The operation of the new gates has been discussed.
         Project 1101-47 (Wellness Center): A third submittal is in the works. The exterior brick was approved but an interior masonry wall needs to be reviewed with changes.
         Project 1101 – 48 (Dickey Hall): We reviewed 38 submittals from the professionals. We picked the top 3 based on their proposal for the IT move, minority participation, HVAC knowledge and the building envelope. These firms scored highest and were recommended by us. All three of our suggested firms were passed on for approval.

John Thompson

Director, Physical Plant
         Student Assessment – The outside evaluator has added Computer Science to the list of programs whose assessment plans have passed and are ready for the spring 2011 Assessment Cycle.  The 18 programs currently targeted must be ready by January 21 so that assessment can take place for the spring 2011 semester in order to meet the Middle States Commission’s monitoring report November 1, 2011 deadline.  The Deans have been encouraged to engage colleagues from other universities to speak to faculty regarding assessment issues and processes.
         Institutional and Organizational Changes – With the retirement of Provost and Senior Vice President Grant D. Venerable effective January 7, 2011, President Nelson will assume the overall responsibility for Academic Affairs.  As such, Diane M. Brown will be responsible for the supervision/management of the Academic Affairs office and clerical and administrative staff.  The Deans will be responsible to the President for student learning assessment and the management of their respective schools and areas.
Three Centers of Excellence, namely Visual Arts, Business and Information Technology and Mass Communications will report to the President with operational oversight through the Executive Vice President
Student Affairs and Student Support Services will report to the Executive Vice President.
Dr. Walton provided the student enrollment figures to date:
Undergraduate Enrollment # of Students
New students checked into residence halls         43
Returning students checked into residence halls 1,119
Residence hall spaces reserved but students not checked-in 452
There being no further business, President Nelson adjourned the meeting at 11:30 a.m.

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