President’s Cabinet Meeting
January 11, 2006
9:00 a.m.
Vail Hall Board Room

Minutes

Attendees:  President Ivory V. Nelson, Vice President Michael B. Hill, Vice President Howard E. Merlin, Vice President Grant D. Venerable, Vice President William B. Bynum, and Ms. Diane M. Brown.  Attending for portion of meeting:  Mr. John Thompson, Director of Physical Plant.

MINUTES
The minutes of the December 12, 2005 Cabinet meeting were approved.

PHYSICAL PLANT

Mr. Thompson reported that all work scheduled to be undertaken in the residence halls over the holiday break had been completed.  The floors at the Graduate Center had been completed, however, the security camera project had not been completed.

A summary of the status report presented on capital projects follows:

·    Project 1101-26 Boiler Upgrades: The Main boilers are on line and performing very well. Phase II bids came back $400,000 over budget.

·    Project 1101 28-2 Back-Up Generation: Awaiting word from Harrisburg on the status of project.

·    Project 1101-31 Treatment Plant: DGS is reviewing some possible needed design changes.

·    Project 1101-32 HVAC Controls: Project includes a/c for entire Manuel Rivero Hall, a/c and heat for sanctuary of the Mary Dod Brown Chapel, and Dickey
      Hall heat controls.  The project design has been completed a bid date has not been given.

·    Project 1101-36 Building 78 Demolition: Contractor should install protective fencing around the building January 11, 2006. Public Safety has taken care of the
     parking issues and persons in vicinity have been notified of the project starting date and potential disruptions. The target completion is March 1st.

·    Project 1101-37 Ware Center Project is due to go out for bid over the next two weeks.

·    Project 1101-38 Roof Upgrades: A pre-bid meeting was held last week with over 13 firms attending. The first phase of the project will include Dickey, Grim and
     Wright Halls. The other buildings have been spec’d but because of the monetary constraints the balance of the project will be phased.

·     Project 1101-39 Life Science: Still in design

·    Project 1101-40 Student Union: Have met with SODEXHO about plans for servicing the Student Union. They offered two opportunities that need to be
     considered. The information has been sent to the design firm for consideration.

·    Project 1101-41 New Science Building: The project is on target; soil borings are complete and possible changes to the reflecting pond are being considered.

·    Project 1101-42 ICC: This project is currently about a month behind.

·    Project 1101-43 Wright Hall: We reviewed the project’s submissions and made our presentation to the DGS Selection Committee. Lincoln University offered 5
     firms for consideration.

·    Project 1101-44 Library Renovations: Same as above.

USE OF PORTABLE COMPUTERS POLICY
Cabinet approved a policy to govern the use University owned portable computers.  The policy will be put in place immediately.

DISASTER RECOVERY PLAN
The Director of Human Resources has been assigned the task of developing a draft “Disaster Recovery Plan” for Lincoln University.  Vice Presidents were asked to forward all information pertaining to this issue to the Director of Human Resources for this purpose.

APPROPRIATIONS HEARINGS
Lincoln University’s hearing before the House Appropriations Committee has been scheduled for Thursday, February 23, 2006 in Harrisburg.  

The hearing before the Senate Appropriation Committee will be held on Tuesday, February 28, 2006 in Harrisburg.  President Ivory Nelson will represent the University at both hearings.

DEVELOPMENT & EXTERNAL RELATIONS
Vice President Hill reported that the PDE requirements that Lincoln University establish a “Resource Room” at its Graduate Center in Philadelphia will be met by March 2006.

Mailroom upgrades, which will result in savings of $8,000/yr., will be completed in February 2006.

Report given on personnel changes within the division.

The MLK Program has been scheduled for Wednesday, January 18, 2006 at 4:00 PM in the Chapel.   Dr. Matthew Hudson will be the speaker.

FISCAL AFFAIRS
The salary budgets for the 2006-2007 fiscal year are due to the business office by February 15, 2006.  The overall budgets are due by March 15, 2006.

There being no further business, President Nelson adjourned the meeting at 12:30 p.m.


Diane M. Brown
Assistant to the President
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