Minutes
President's Cabinet Meeting
January 8, 2003

Attendees: President Ivory V. Nelson, Vice President Michael B. Hill, Vice President Grant D. Venerable, Vice President Howard E. Merlin, Vice President William B. Bynum, Mr. John Thompson (Attended for capital projects/physical plant discussion only) Ms. Diane M. Brown

Minutes of the December 16, 2002 Cabinet Meeting were approved.

Architect for 400-Bed Student Dorm Project The Cabinet was presented with the following Selection Committee Recommendation:

On Wednesday, December 11, 2002, the selection Committee was able to narrow the number of architect firms from six to three. Each of the firms that submitted proposals was judged on experience, fee structure, estimated cost to meet requirements, references and minority involvement commitment. It was unanimously decided that Burt Hill, H2L2, and AP3C would compose the final three companies. In order to further delineate between the final three candidates, the Committee asked that a Pricing RFP be submitted to the remaining companies and that the due date for replies be established as Thursday, December 19th. The Committee also empowered a Sub-Committee, composed of Dr. Bynum, Mr. Thompson, and Dean Briggs, to review the submissions and recommend a finalist to the full Committee for final approval before forwarding the recommendation to the President's Cabinet.

The Sub-Committee convened on Friday, Dec. 20th, at 1 p.m. and after deliberations and review of the above RFP submissions, decided on a finalist to recommend to the full Committee for approval.

The full Selection Committee was rescheduled for Monday, January 6, 2003, to Tuesday, January 7, 2003. At this time, the Sub-Committee recommended to the full Committee that the finalist be forwarded to the President's Cabinet as the recommended Architect for the Residence Hall project. Having agreed to the above, all active Selection Committee members (Dr. Bynum, Dean Briggs, Ms. Wallace, Ms. Campbell & Mr. Thompson) affixed their signatures attesting to their agreement with the recommendation to the President's Cabinet.

Concrete & steel construction with 50 year life expectancy
Estimated cost per student$41,000
Phase I square feet 65,000 ft  
Phase II square feet 55,000 ft.  
Projected Cost per square foot$136/sq.ft.
Estimated Project cost 1st Phase$8,400,000
Estimated Project cost 2nd Phase $7,480,000
Total estimated project costs Plus fees $16,400,000

The Cabinet approved the Selection Committee 's recommendation for the Architect.

Commonwealth Appropriation Hearings Lincoln University's 2003-2004 State Appropriations hearings have been scheduled for Tuesday, March 25, 2003 in Harrisburg. Lincoln will appear jointly with the other State-related institutions before the Senate Appropriations Committee at 9:00 AM. The House Appropriations Committee will meet individually with each institution. Lincoln's budget hearing before the House Committee is scheduled for 1:30 PM that afternoon.

Thurgood Marshall Scholarship Fund (TMSF) The TMSF scholarship award in the amount of $174,683 was received by the University to cover funding for student scholarships for the Fall 2001, Spring 2002 and Fall 2002 semesters.

Ms. Heather Sperratore will be appointed as Lincoln's Scholarship Coordinator for the Thurgood Marshall Scholarships. This change will move the University closer to its goal of bringing the administration of all scholarships under the umbrella of the Division of Student Affairs and Enrollment Management.

Audit of Commonwealth Appropriations for the period July 1, 2000 to June 30, 2001 The audit report of the Department of Auditor General reported no findings or recommendations with respect to the monies appropriated by the Commonwealth. In addition, no audit adjustments of appropriated funds were noted.

Commonwealth Horace Mann Bond-Leslie Pinckney Hill Scholarship Program The Department of Education, after reviewing suggestions from the State-related institutions, has agreed to expand academic programs qualifying for the Bond-Hill Scholarship Program to include tiered funding. The change will increase the number of students eligible for the Scholarship funds.

Student Affairs and Enrollment Management Student Services and Space Improvements During the Semester break, personnel in Physical Plant, Operations, Information Technology and SAEM completed or initiated the following service or major capital improvements to heavily utilized student areas on campus.

1. LU Laundry Card value has been increased for the 2003 Spring semester from $45 to $55.

2. The Auxiliary Gym floor has been reinforced and resurfaced with the Lincoln colors and logo affixed.

3. The old stained carpet in the Thurgood Marshall Living Learning Center Cafeteria has been replaced with new tile flooring.

4. The Greek and Social Fellowships space in the Rendall Hall basement was totally renovated with new walls, ceilings and floors, and new men's and women's restrooms were installed. The four smaller rooms are slated for completion this summer.

5. The lighting has been completed on the bottom two floors of the Langston Hughes Memorial Library. Completion of the upper two floors is slated for the summer. New carpeting on the bottom two floors will be installed shortly.

6. New lounge furniture has been put in place in the upper level of the Student Union Building.

7. A new phone circuit card has been purchased and installed in the Thurgood Marshall LLC to increase the number of phone lines available. This should eliminate the long wait for available phone lines, which students had been experiencing.

8. High resolution video cameras have been installed on campus for purposes of enhanced safety and surveillance. An extraordinary amount of concentrated effort on behalf of the physical plant staff was required to complete these projects.

The Cabinet commended all involved for their dedication and commitment to the tasks.

The Cabinet meeting was adjourned at 2:00 PM.

Diane M. Brown
Assistant to the President



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