Minutes

President's Cabinet Meeting

January 5, 2000

Attendees:  President Ivory V. Nelson, Vice President Richard C. Winchester, Vice President Arnold T. Hence, Vice President Anthony R. Fairbanks, Mr. Nicholas Chaban, Ms. Diane M. Brown

Appropriations Hearings - Lincoln University's appropriations hearings have been scheduled in Harrisburg as follows:  Senate Hearing - Monday, February 14, 2000 @ 10:30 a.m.
    House Hearing - Tuesday, February 29, 2000 @ 2:00 p.m.
President Nelson would like a faculty and student representative to be present at these hearings.  Lincoln's budget request is due in Harrisburg by February 4, 2000.

Restructuring of the Graduate Admissions Process - Graduate admissions are to be coordinated through the Admissions Office.  In doing this, all student admission files will now be filed in the Admissions Office and Admissions will be involved in the admission process for all graduate programs.

QEM Conference, February 11-13, 2000 - The Quality Education for Minorities (QEM)/MSE Network will hold its ninth Annual Conference February 11-13,2000.  Vice President Winchester will find someone to attend.

PA Department of the Auditor General Special Investigation - Lincoln has been notified by the Dept. of the Auditor General that it has completed its review of Lincoln's response to the Department's September 9, 1998, Summary Report of Investigation.  The Department indicated that "the results of the review indicate that Lincoln University has implemented appropriate controls and procedures to carry out the summary report's recommendations."

521 Management Group, Inc. - The following is a list of selected projects and activities of the University's government lobbyist consultants.  (1) identifying funding sources for a physical audit, environmental purposes, historic preservation, Family Values Program, and a $1.5 million request for technology (2) introduction of supplementary appropriation bill, (3) request increase in L.U. appropriation through various sources, (4) tracking status of capital projects already approved, (5) appearances of President Nelson before legislative commissions, (6) International Cultural Center project, and (7) media coverage of L.U. hearings.

PA Department of Education - Approval has been received for "Single Area Supervisory" and "Elementary and Secondary Principal" certification programs.  Lincoln has also received approval for the following professional educator programs from the Bureau of Teacher Certification and Preparation: Elementary Principal, Secondary Principal, supervisor of Elementary Education, supervisor of Early Childhood, Supervisor of Science, and supervisor of Mathematics.
 
U.S. Department of Education Student Financial Assistance (Title IV) - Lincoln must submit its Application for Approval to Participate in Federal Student Financial Aid Programs by March 31, 2000.  The University's present agreement expires between June 30 and September 29, 2000.  Vice President Hence is handling the application process.  His goal is to submit the application by mid February.

National Science Foundation project with EDUCAUSE - Steve Carol, Director of Information Services will be asked to follow up to see how Lincoln can become involved in this project.  The project requires EDUCAUSE to work with minority-serving institutions to develop strategies and plans for improving Internet connectivity, campus networks, network technical support and advanced use of the Internet.

VICE PRESIDENTS REPORTS/ACTION

Fiscal Affairs
We have been advised that the State will begin an audit of the University this month.  Normal State audits had been suspended due to the Special Investigation.  PA does not audit every State agency every year and the audit may go back as far as 1996.

An RFP has been issued for the standardization of computing on campus to purchase 100 - 200 computers.

Y2K - The University experienced only one glitch in the admissions process.  Steve Carol is on top of this situation.

Students will not be able to occupy Morris Hall due to flooding caused by intruders in the building.  Approximately $10,000 - $15,000 in damage was done.

The 1998 Financial Audit has been completed and a draft of the 1999 Financial Audit is expected within the next week.

Mr. Chaban reviewed the new budget forms for 2000-2001 with the Cabinet.  These forms must be completed and returned to the fiscal office as soon as possible.  The Administration hopes to be able to submit a budget to the Board of Trustees for approval at it April meeting.

Enrollment Planning & Student Life
Lincoln has received a total of 866 applications for the Fall 2000.  This is up from 734 applications received for Fall 1999.  As of December 31, 1999, the total admitted for Fall 2000 equaled 82 compared to 62 admitted for Fall 1999 as of same date.

Vice President Hence was instructed to make a much more focused effort to attract students from Harrisburg and Pittsburgh.  This must be a concerted effort of the admission staff from January through March.

There were three responses to the RFP for Financial Aid consulting services.  Presentations by the firms will be made on January 14, 2000.

The Greek Organizations policy will be adopted in the Spring.  Vice President Winchester recommended that the appropriate faculty committee be involved in its adoption.

An RFP will be issued for the entire scope of the security plan for the Urban Center and main campus.

A draft RFP for food services has been written.  Vice President Hence was asked to ascertain to whom the equipment in the cafeteria belongs before the RFP is issued.
 
Development and External Relations
Mr. Tracey Hunter Hayes has joined the University staff as Director of Alumni Relations.
Mr. Sam Pressley has joined the University staff as Director of Communications.  Vice President Fairbanks was asked to distribute an announcement concerning these new appointments.

The schedule of activities for the week of Inaugural activities and Founder's Day (April 10-16, 2000) has been set and can be viewed on the University's Web page.

Academic Affairs
The report of Academic Affairs was postponed due to time constraints.

Other items on the agenda were for information purposes only.
 

Diane M. Brown
Assistant to the President
 

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