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Grad. Studies Home

 

Basic Formatting: Word 2003

REMEMBER: You can use the Undo button (or open the EDIT menu and click on Undo) to “erase” any command that you give, so don’t panic

Most commands that you give by clicking on one of the buttons at the top of the page can be erased by clicking on that same button a second time (called "toggling.")  Remember, too, that the position of the cursor is very important, since commands generally take effect at the insertion point (that is, at the blinking solid line).

ALIGN LEFT OR RIGHT (=line text up against left or right margin)
  1. Select the text you want left or right aligned.
  2. Open Format menu, click on Paragraph, click on Indents and Spacing, then click to select the alignment you want.
  3. --OR--Select the text you want centered and then click on the appropriate alignment button at top of screen (beside the buttons for bold, italics and underline).
BOLDFACE
  1. Select the text you want to highlight (click at the beginning, hold mouse button down, and drag to the end so that the text is highlighted.)
  2. Once text is highlighted, click the B button in the toolbar at the top of the screen
  3. --OR--Click on Format menu to open, click on Font, click on Bold (under Font style), then click on OK.

    To remove boldface: 
    1. Select text.
    2. Click once or twice on the B button until boldface disappears.
    3. --OR--Click on Format menu to open, click on Font, click on Bold to de-select that option.
     
BULLETS:  INSERTING
  1. Click where you want to insert a single bullet or highlight a block of text (to bullet a list of items, for instance.
  2. Click on the Bullets button at the top of the screen.
  3. --OR--Click to open the Format menu, click on Bullets and Numbering, then click to select the kind of bullet you want, and click OK.       
 CAPITALIZATION (to change the case of a number of words at a time)  
  1. Select text you want to change.
  2. Click to open the Format menu, then click on Change case, and then choose the option you want (all caps, all lower case, initial letter capitalized)
CENTER
  1. Select the text you want centered.
  2. Open Format menu, click on Paragraph, click on Indents and Spacing, then click to select the alignment you want.
  3. ---OR-- Select the text you want centered and then click on the appropriate alignment button at top of screen (beside the buttons for bold, italics and underline).
FONT SIZE: CHANGING
  1. Select text you want to change (or open EDIT menu and click on Select all to highlight whole document.)
  2. Click on the Font Size button at the top of the screen and click on size you want.
  3. --OR--Click to open Format menu, click on Font, click on the desired font size and click OK.
FONT STYLE: CHANGING
  1. Select text you want to change  (or open EDIT menu and click on Select all to highlight whole document.)
  2. Click on Font button at top of screen and scroll down to choose font you want.
  3. --OR--Click to open Format menu, click on Font, scroll through the available font faces until you highlight the one you want, and click OK.
HANGING INDENTS: CREATING
  1. First, make sure the ruler is showing at the top of the page. If not, go to VIEW and select Ruler..
  2. Select the text for which you want to create a hanging indent.
  3. Point your cursor to the little triangles at the beginning of the ruler line. The middle one is the one that creates the hanging indent.
  4. Click on the middle triangle (the one pointing upward) and pull it over as many spaces as you want to indent.
  5. All lines of the selected text except the first will be indented that number of spaces.
ITALICS

Follow the same directions as for boldface, but click on the I button (or Italics.)

INDENTING BLOCK OF TEXT
  1. Select text you want to indent.
  2. Click to open Format menu, click on Paragraph, and click to select kind of indent you want.
  3. --OR-- Click on the Increase Indent button at the top of the screen.
  4. --OR--In Page view, select the text you want to indent and click on either ruler marker at the top of the page to move the marker to the left or right.

    NOTE:  This is not the command used to indent the first line of a paragraph.  To indent the first line of a paragraph, simply press the TAB key.

JUSTIFY (=straight margins on both left and right side of page, like newspaper column)
  1. Select the text you want centered and then click on the appropriate alignment button at top of screen (beside the buttons for bold, italics and underline).
  2. --OR-- Click to open Format menu, click on Paragraphs, Indents and Spacing, and then justify.
LINE SPACING
  1. Select the part of document for which you want to change the spacing. (Open EDIT menu then click on Select all to highlight complete text.)
  2. Then open FORMAT menu, click on Paragraphs, Indents and Spacing, and click on the arrow beside Line Spacing to choose the spacing you want.
MARGINS
  1. Select the text where you want the margin change to occur, or click at the beginning if you want to change margins for whole document.
  2. Click to open FILE menu, click on Page Setup, type in the number for left, right, top or bottom margins, and click on OK.
  3. --OR--In Page view, select the text for which you want to change the margin and click on either marker on the ruler at the top of the page to drag it to the left or right.
NUMBERING PAGES
  1. On the Insert menu, click Page Numbers.
  2. In the Position box, specify whether to print page numbers in the header at the top of the page or in the footer at the bottom of the page.
  3. Select any other options you want.
  4. Click OK.

    NOTE:  Page numbers do not show up if you are working in normal view. To view and edit page numbers, open VIEW menu and switch to page layout view or print preview. To edit or format page numbers, you need to display the header or footer that contains the page numbers.

  5. On the View menu, click Header and Footer.
  6. If you inserted page numbers by using the Page Numbers command on the Insert menu, each page number is enclosed in a frame. To edit a page number inside a frame, click the page number.  A crosshatched frame border appears around the page number.
  7. Select and modify the page number as usual.
PAGE BREAK: INSERTING
  1. Click at the point where you want a new page to start.
  2. Click to open INSERT menu, click on Break and then select page break
  3. --OR-- Press the Control and Enter keys simultaneously.
UNDERLINE

Follow the directions as for boldface, but click on the U button (or Underline.)