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Office of Human Resources


Student Policies


Policy Name
Accident & Emergency Illness Policy and Procedure
Code of Student Conduct
HIV/AIDS Policy for Students
Immunization and Physical Examination Policy
Infection Control Program
Student Badge Policy & Procedure


Accident & Emergency Illness Policy and Procedure
In the event of a medical emergency the University will take every precaution to ensure the health and safety of all students and employees.  Consistent with this concern the University will adhere to the following guidelines in the event of a medical emergency.


  1. All students should report to the Health Service for treatment of any illness or injury no matter how minor it may seem.
  2. If the Health Service is closed students should contact their, Resident Hall Coordinator/ or Resident Advisor, or in an extreme emergency Security.  Security will direct the Student and arrange transportation to appropriate medical facility.
  3. In instances where students are rendered medical treatment without informing the appropriate University personnel or Health Service, students should report to Health Service immediately following medical treatment.
  4. If a student is admitted to the hospital, a member of the family, friend or roommate should notify Health Service in person or at the following numbers 610-932-8117 or 610-932-8300 ext. 3333. 
  5. In the event of a student hospitalization Health Service will visit the student to ensure that everything is going smoothly and provide assistance to the students, if necessary.
  6. In all instances a student or employee incident form should be completed for the Health Service file.
  7. Students will be required to sign a waiver (attached) allowing Health Service to provide information to an individual(s) of the students' designation in the event of an emergency.  Employees should ensure that Human Resources has the pertinent emergency contact information on file.
An Emergency is an unexpected serious occurrence or situation, which requires prompt action.  In the event of Emergency University Personnel will either transport the student or call for immediate medical attention by calling an Ambulance.  The following is a list of criteria's, that require the University to call a Ambulance:
  • Chest Pain/Cardiac Arrest
  • Respiratory distress
  • Altered Mental Status
  • Seizure
  • Drug Ingestion/Overdose
  • Suicide Attempt
  • Hallucinations/ Psychosis
  • Head Injury Loss of Consciousness
  • Neck Injury
  • Amputation
  • Uncontrolled Bleeding
  • Penetrating Trauma
  • Pregnancy Complications
The following is a list of emergencies that the University will provide transportation for:
  • Fevers - with additional symptoms
  • Abdominal pain
  • Dislocated joint
  • Possible fracture
  • Wound regarding sutures
  • Pain or bleeding
  • Rape
  • Any unstable vital signs - fast or slow pulse, low or high blood pressure with symptoms.
In every instance Health Service will ensure that all medical information received is maintained in the strictest confidence.

Code of Student Conduct 

HIV/AIDS Policy for Students 
Infection by the Human Immunodeficiency Virus (HIV) has led to a world-wide pandemic affecting an estimated 32 million HIV-Infected persons and 8 million AIDS cases.  There is currently no vaccine or cure for HIV infection in spite of the unprecedented efforts by researchers and governments all over the world.  HIV is now the leading cause of death amongst people aged between 25 and 44 years and the sixth cause of death in persons aged between 15 and 24 years in the United States as of 1997.  Because of the long incubation period, most of those showing signs and symptoms of HIV disease among the 25 to 44 year-olds actually acquired their infections much earlier, probably as young adults and teenagers.

Communities involved in higher education are already aware of this and are responding effectively to the epidemic of HIV infection.  This awareness and consequent response comes from the realization that students leaving home for college and residence in a campus environment feel a new sense of independence, self determination, and strong peer pressure to adopt certain behaviors.  Experimentation with sex and/or drugs may put college students at a greater risk of infection in general, including HIV.  For some students, an uncertain sense of identity and self esteem can further complicate rational decision making.  Besides, young adults often feel invincible and therefore tend to deny personal risk until it is too late.  The prolonged incubation period between infection and the onset of AIDS may also promote the relative invisibility of the infection and lead people to believe that HIV/AIDS is not a problem in their campus.

Purpose of AIDS Task Force

  1. Develop and implement and HIV/AIDS Policy for Lincoln University faculty, staff and students.
  2. To establish a continuing education program for students, faculty and staff    regarding HIV infections and AIDS.
  • Professor of Biology(2)
  • Vice President Enrollment Planning/Student Life
  • Athletic Department
  • Psychology Department Chair
  • Director Health Service
  • Student Member(2)
To be held monthly until Policy is written or more often as need arises. Committee will report to the Safety Committee.


  • Physical ability for an Intercollegiate athlete or coach is evaluated by the Health Center staff.  Whether or not the athlete or coach who is HIV positive or who has AIDS is able to practice or compete will be a medical decision based on an individual assessment.
  • Athletic competition does not warrant any unauthorized disclosure of confidential information by a health care provider to a coach or participant.
  • Coaches, athletic trainers and intramural administrators are to read and be familiar with the Lincoln University AIDS Policy.  The Health Service  will arrange for HIV/AIDS education for those athletes and coaches.
  • HIV affective individuals will have understandable concerns over confidentiality and privacy in connection with medical documentation and other information about their condition.  Officials who have access to such information are required to maintain the confidentiality of that information. Those given responsibility for making and implementing personnel management decisions involving individuals with AIDS or HIV should strictly observe applicable privacy and confidentiality requirements.  No information regarding an individuals health record may be released without their written consent and such records should be made available only to officials who have a need to know for appropriate management purposes. It is not necessary to serve the client, written information about a client’s or resident’s AIDS or HIV status.
  • The HIV/AIDS Task Force acknowledges that the preceding guidelines are subject to change in accordance with any changes or new developments in the three governing factors-- medical information, applicable federal and/or state laws and employees’ rights to privacy.
Residence Life and Housing
  • There will be no restrictions excluding students or staff who are HIV positive or who have AIDS from residential housing in order to protect others since there is no medical or legal justification to indicate that they can transmit the virus through casual contact.  On the other hand, immunocompromised staff, whether they have AIDS or another illness, may require special housing arrangements for their own protection and at their request.
  • The HIV virus is transmitted by certain behaviors, primarily, intimate sexual contact(genital, oral, anal) and the sharing of needles contaminated with blood.  Protection against exposure requires education of all students and employees.  The Residential Life Staff will work in cooperation with Student Health Service to ensure that education is an ongoing part of residence life.
  • The Residence Life Staff will be given information on campus and community resources available for students on HIV infection and AIDS.
  • All Residence Life Staff will receive a copy and will be expected to be familiar with the Lincoln University HIV/AIDS policy.
  • The Occupational Health and Safety Administration, has in place federal guidelines for Universal Safety Precautions for the handling of blood and body fluids and shall be posted on the floors of every residence hall on campus.  Materials needed for appropriate clean-up shall also be available on every residence floor.
The University does not discriminate against individuals who are HIV positive or have AIDS.  They are to be treated with respect and dignity and are not to be denied any University services due to them on the basis of their HIV or AIDS status.  This also includes admission to the University.

Employee/Job Status 
See Human Resources Policy on Employees

HIV/AIDS Resources
Information Hotline 
(800) 342-AIDS
(800) 234-7889 (TRY/TDD)

State Hotline - Philadelphia 
(215) 732-2347

Local Red Cross Chapter 
(610) 692-1200

State Contacts
Pennsylvania Department of Education Bureau of Curriculum and Instruction 
333 Market Street, 8th Floor
Harrisburg, PA 17126
(717) 787-6749

Pennsylvania Dept. Of Health/Bureau of HIV/AIDS
HNW Building, Room 913 
P.O. Box 90
Harrisburg, PA 17108
(717) 783-0479

Chester County AIDS Support Services (CCASS) 
1822 West Strasburg Road, Glenview Boulevard
Coatesville, PA 19320
(610) 486-6250

Planned Parenthood Clinics
105 Prospect Avenue 
West Grove, PA 19390
(610) 869-3983

GeoAnne Brant/Loretta Hoyer
Statewide HIV/AIDS Network Coordinators 
PA Capital Region Chapter
1804 North 6th Street
Harrisburg, PA  17110
(717) 257-1808

BEBASHI, Central
1233 Locust Street, Suite 401
Philadelphia, PA 19107
(215) 546-4140

AIDS Consortium of Chester County 
P.O. Box 611
West Chester, PA 19380
(610) 486-6249

Immunization and Physical Examination Policy
Consistent with recommendations by the American College Health Association, the 
Centers for Disease Control and the Pennsylvania State Department of Health, Lincoln University implemented a mandatory matriculation Immunization and a preadmission physical examination requirement in September 1999.  Vaccine preventable diseases are occurring at increasing rates nationwide.  Much of this has been among the young college-age population.  Consequently, Lincoln University adopted this policy to reduce future outbreaks and to help eradicate preventable diseases.


  • All incoming freshman, transfer and unclassified students shall be required to provide proof of immunization for Measles, Mumps, Rubella and Tetanus/Diphtheria and Tuberculosis (Mantoux or PPD test).
  • An immunization and physical examination form shall be mailed to all new students and must be completed and returned to the Health Service.
  • All International Students must complete the physical examination form as well as the immunizations and include a Mantoux or PPD test for Tuberculosis.  If the test is positive, a Chest X-Ray must be done to show that there is no active Tuberculosis.
  • Any student in noncompliance with these requirements shall be unable to register for housing or classes for the semester.  This restriction shall be lifted by the Health Service upon receipt of the required information or the granting of an approved waiver as described in Exemptions.
  • Exemptions
    • An individual, who objects to immunization upon the grounds that they conflict with his/her bonafide religious beliefs and practices, will be required to present a physician's certificate of immunization in order to register for classes.  A religious exemption may be obtained by submitting the request to the Director of the Health Service, however the student must sign a written wavier that exempts the university from any liability.  This exemption will not apply in case of emergency or epidemic of disease which is declared by the Secretary of Health or the Secretary's designee.
    • An individual may be exempt from the requirement to present a physician's certificate of immunization if he or she presents a written statement, from a licensed physician or a local deputy state health officer, indicating that immunization against any or all the disease for which immunization is required is medically contraindicated, detrimental to, or not in the best interest of the individual.  The physician's statement shall state whether the contraindication is permanent or temporary and if temporary, provide assurance that the individual will receive immunization(s) and furnish evidence of their completion.
  • A physical may be scheduled with the Health Service Physician for a fee of $35.  You will still have to show proof of immunization to complete the physical examination process.
  • Any  Commuting Student that does not have a physical on file,  will not be allowed to register and  tuition remission will be held. 
Infection Control Program 
To reduce exposure incidents to bloodbourne pathogens, such as HBV(Hepatitis B) and HIV(Human Immunodeficiency Virus) in the Health Service, Labatories and on campus where there is a potential to share any body fluids.  The infection control program is mandated by Occupational Safety and health Administration(OSHA).

Written Policy
Implementation of Procedures relating to control of Infectious Disease Hazards.

  • Exposure Determination
    • Employees directly exposed - Maintenance, Housekeeping, Health Services and Biology Labs using blood or blood products.
    • Other fluids.
  • Control Methods
    • Universal Precautions- Method of infection control in which all human blood and other potentially infectious materials are treated as if know to be infectious for HIV and HBV.  Universal precautions do not apply to feces, nasal secretions, sputum, sweat, tears, urine or vomitus unless they contain visible blood. 
    • Engineering Controls- Use of available technology and devices to isolate or remove hazards from the worker.  Engineering Controls include but are not limited to:  puncture-resistant sharps containers, splash guards, mechanical pipetting and self-sheathing needles.
    • Work Practice Controls- Work Practice Controls are alterations in the manner in which a task is performed in an effort to reduce the likelihood of a worker's exposure to blood or other potentially infectious materials.
    • Considerations:
      • Hands washed after removing gloves or as  soon as possible after contact with bloody fluids.  GLOVES ARE NOT A SUBSTITUTE FOR HAND WASHING!
      • All personal protective equipment  (PPE) should be removed immediately or ASAP upon leaving work area and place in an appropriately designated area or container for storage, washing, decontamination, or disposal.
      • Used needles and other sharps shall not be sheared, bent, broken, recapped or resheathed by hand.
      • All procedures involving blood or other potentially infections materials shall be performed in such a manner as to minimize splashing and spraying.
  • Personal Protective Equipment - PPE is a specialized clothing or equipment used by workers to protect themselves from direct exposure to blood or other potentially infectious materials.
    • Consideration:
      • Employer shall provide and assure employee use of appropriate protective equipment such as, but not limited to :  gloves, gowns, laboratory coast, fluid resistant aprons, head and foot coverings, face shields, masks, eye protection, mouth pieces, resuscitation bags, pocket masks, or other potentially infectious materials.
      • Employer shall assure that appropriate personal protective equipment is available in a variety of sizes and readily available.
      • Employer shall  provide for the cleaning, laundering or disposal of PPE.
      • Employer shall repair or replace required PPE as needed to maintain effectiveness.
      • Surgical or examination gloves shall be replaced when visibly soiled or torn, punctured or when their integrity is compromised.  They shall not be washed or disinfected for re-use.
      • Utility gloves may be cleaned and disinfected for re-use if they show no signs of deterioration.
HBV Vaccination
  • Consideration:
    • The HBV vaccination shall  be offered, at no cost, to all employees whose jobs involve the risk of directly contacting blood or other potentially infectious materials.
    • Vaccinations shall be given according to recommendations for standard medical practice.
  • Post -Exposure Evaluation and Follow-Up Considerations:
    • Following a report of an exposure incident, the employer shall make available to the employee a confidential medical evaluation and follow-up of the incident.
    • Employer shall document the route of exposure, HBV and HIV status of the source patient(s), if known, and the circumstances under which exposure occurred.
    • Employer shall notify the source patient(s) of the incident and attempt to obtain consent to collect and test the source's blood to determine the presence of HIV and or HBV infection.
    • Employer shall offer repeat HIV testing to exposed employees six weeks post-exposure and on a periodic basis thereafter (12 weeks and 6 months after exposure).
    • Follow-up of the exposed worker shall include counselling, medical evaluation of any acute febrile illness that occurs within 12 weeks post-exposure and the use of safe and effective post-exposure measures according to recommendations for standard medical practice.
Infectious Waste Disposal
  • Considerations:
    • Disposal of all infectious waste shall be in accordance with applicable federal, state and local regulations.
    • All infectious waste shall be placed in closable, leak proof containers or bags that are color-coded, labeled or tagged.
    • Disposable syringes, needles, scalpel blades and other sharp items shall be placed in puncture-resistance containers.
    • Puncture-resistance sharps containers shall be easily accessible to workers and located in areas where they are commonly used.
    • Double bagging prior to handling, storing and/or transporting infectious waste is necessary if the outside of a bag is contaminated with blood or other potentially infectious materials.
    • Lab specimens of body fluids shall be transported in a container that will prevent leaking and disposed of in accordance with institutional policies and regulatory requirements.
Tags, Labels, and Bags
  • Considerations:
    • Tags that comply with 29CFR 1910.145(F) shall be used to identify the presence of an actual or potential biological hazard.
    • Tags shall contain the word "BIOHAZARD" or the biological hazard symbol and state the specific hazardous condition or instructions to be communicated to employees.
    • The word and message must be understandable to all employees who may be exposed to the identified hazard.
    • Labels/tags may be an integral part of the container or affixed as close as safely possible to their respective hazard.
    • Red bags or red containers may be substituted for labels, tags and color-coding system.
    • All employees shall be informed of the meaning of various labels, tags and color-coding system.
Housekeeping Practices
  • Considerations:
    • Employer shall assure the worksite is maintained in a clean and sanitary condition.
    • Employer shall determine and implement an appropriate cleaning schedule for rooms where any body fluids are present.  Schedules shall be as frequent as necessary depending on area of institution, type surface to be cleaned and amount and type of soil present.
    • Employer shall ensure that housekeeping workers wear appropriate PPE.
    • Initial clean-up of blood or other potentially infectious materials shall be followed with the disinfectant chemical germicide, hospital approved that is tuberculoid or solution of 5.25 percent sodium hypochlorite (household bleach) diluted between 1:10 and 1:100 with water.
    • Equipment contaminated with blood or other potentially infectious materials shall be checked routinely and decontaminated if possible prior to servicing or shipping.
Laundry Practices
  • Considerations:
  • Employer shall ensure that laundry workers wear protective gloves and other appropriate personal protective equipment to prevent exposure to blood or other potentially infectious materials during handling and sorting linen.
  • Laundry that is contaminated with blood or other potentially infectious materials or that may contain contaminated needles or sharps shall be treated as if it were HBV/HIV infectious and handled as little as possible with a minimum of agitation.
  • Contaminated laundry shall be bagged at the locations where it was used and shall not be sorted or rinsed in patient areas.
  • Contaminated laundry shall be place and transported in bags that are labeled or color-coded and that prevent liquid seepage if such a potential exists.
Training and Education of Employees
Employees to be trained are Housekeeping, Maintenance and Residence Life Staff.  Proof of training for outside security force will be maintained in the Security and Public Safety Office.
  • Considerations:
    • The employer shall ensure that all employees with exposure to blood or other potentially infectious materials participate in a training and education program.
    • Material appropriate in content and vocabulary or educational level, literacy and language background of employees shall be used.
    • The training program shall contain the following elements:
      • A general explanation of the epidemiology and symptoms of HBV and HIV.
      • An explanation of the modes of transmission of HBV and HIV.
      • An explanation of the use and limitations of methods of control that may prevent or reduce exposure including universal precautions, engineering controls, work practices and personal protective equipment.
      • An explanation of the employer's infections control program.
      • An explanation of the basis for selection of personal protective equipment.
      • Information on the HBV vaccine, including its efficacy, safety and the benefits of being vaccinated.
      • Explanation of procedure to follow if exposure incident occurs, methods of reporting incident and medical follow-up that will be made available.
      • Explanation of the signs, labels, tags and/or color-coding used to denote biohazards.
  • The employer shall track each worker's reported exposure incident to blood or other potentially infectious materials.
  • Needlestick injuries shall be included on the OSHA 200 occupational injury and illness log if medical treatment such as gamma globulin, hepatitis B immune globulin, or hepatitis B vaccine is prescribed and administered by licensed medical personnel.
  • HBV and HIV shall be recorded on the OSHA 200 log if the illness can be traced back to an injury or other exposure incident. 
Student Badge Policy & Procedure
This correspondence provides guidelines related to appropriate handling of matters concerning student policies and procedures as they relate to Student Badges and Security.  These guidelines are for informational purposes and are not intended to be a legal document or as a contract.  Lincoln University is concerned about the safety and security of all of its students and will strive to maintain the highest level of personal safety for students, faculty and staff.

We will take every reasonable and necessary precaution to provide living and learning environments that are as safe and secure as possible.  Students are expected to be equally conscious about workplace safety and security.  The University’s safety policy and practices will be strictly enforced including possible suspension or expulsion of students found to be willfully violating safety and security policies and procedures.

Today, violence on Campus is a very real concern.  The security of the University, its facilities, employees, and students are important.  We ask that our students be vigilant in their environments and make sure that unauthorized people are not wandering campus unattended.  Students should keep purses and other personal items in areas where they are not readily accessible.  Keys to rooms should be protected.  Students should keep their ID Badges on their person at all times, while on Lincoln University property.  If you see unauthorized/unbadged people on campus, please call the Office of Public Safety & Security at extension 3211.  Questions regarding the guidelines should be directed to the Office of Public Safety and Security.  The University reserves the right to change, modify, suspend, interpret or cancel, in whole or in part, any policy, guideline or practice without advance notice.

The Student Identification Badge
In order to maintain a secure campus and to ensure the safety of those associated with the University, it is necessary for the University to issue an Identification Badge. The Lincoln University Student ID Badge is issued to students for security, identification and to track the student meal plan.  All University students shall be responsible for possessing their Student ID Badge while on Lincoln University property.  The ID Badge is to be presented for inspection upon request by a University official and/or a Campus Safety Officer.  Admittance to All University sponsored activities will require a University ID Badge or a Visitor’s Pass issued by the Department of Public Safety and Security.  All students enrolled in the University’s meal program will present their badges to Cafeteria personnel for access to the meal line.

Procedure for obtaining a Student ID Badge

  • The Office of Residence Life will register each student for a University Student ID Badge.  Badges will not be issued unless the student has the proper verification of registration, (see attached) which is issued by the Office of Residence Life only. 
  • The student will take their verification to the Office of Public Safety & Security, who will then issue the University ID Badge. 
  • The Office of Public Safety & Security will issue ID Badges during the following times, unless otherwise posted.
    • Monday through Friday:10:00 AM to 11:30 AM
                                                               2:00 PM  to   3:00 PM
    • Saturday & Sunday:   10:00 AM to 12:00 NOON 
                                                           3:00 PM  to   5:00 PM 
  • A replacement fee of $ 15.00 will be charged for replacement badges.
All Lincoln University Students shall ensure that their guests/visitors to Lincoln University, comply with all security policies and procedures, and register with the Office of Public Safety & Security immediately upon entering onto campus.

A valid Visitor’s Pass issued by the Office of Public Safety & Security is required for admittance to University sponsored activities.







Lincoln University of the Commonwealth of Pennsylvania
1570 Baltimore Pike, P.O. Box 179, Lincoln University, PA 19352 \ (484) 365-8000