Office of Human Resources
& Emergency Illness Policy and Procedure
In the event of a medical emergency the University
will take every precaution to ensure the health and safety of
all students and employees. Consistent with this concern
the University will adhere to the following guidelines in the
event of a medical emergency.
An Emergency is an unexpected serious occurrence or
situation, which requires prompt action. In the event of Emergency
University Personnel will either transport the student or call for
immediate medical attention by calling an Ambulance. The following
is a list of criteria's, that require the University to call a Ambulance:
- All students should report to the Health Service
for treatment of any illness or injury no matter how minor it
- If the Health Service is closed students should
contact their, Resident Hall Coordinator/ or Resident Advisor,
or in an extreme emergency Security. Security will direct
the Student and arrange transportation to appropriate medical
- In instances where students are rendered medical
treatment without informing the appropriate University personnel
or Health Service, students should report to Health Service
immediately following medical treatment.
- If a student is admitted to the hospital, a
member of the family, friend or roommate should notify Health
Service in person or at the following numbers 610-932-8117 or
610-932-8300 ext. 3333.
- In the event of a student hospitalization Health
Service will visit the student to ensure that everything is
going smoothly and provide assistance to the students, if necessary.
- In all instances a student or employee incident
form should be completed for the Health Service file.
- Students will be required to sign a waiver
(attached) allowing Health Service to provide information to
an individual(s) of the students' designation in the event of
an emergency. Employees should ensure that Human Resources
has the pertinent emergency contact information on file.
The following is a list of emergencies that the University
will provide transportation for:
- Chest Pain/Cardiac Arrest
- Respiratory distress
- Altered Mental Status
- Drug Ingestion/Overdose
- Suicide Attempt
- Hallucinations/ Psychosis
- Head Injury Loss of Consciousness
- Neck Injury
- Uncontrolled Bleeding
- Penetrating Trauma
- Pregnancy Complications
In every instance Health Service will ensure that
all medical information received is maintained in the strictest
- Fevers - with additional symptoms
- Abdominal pain
- Dislocated joint
- Possible fracture
- Wound regarding sutures
- Pain or bleeding
- Any unstable vital signs - fast or slow pulse,
low or high blood pressure with symptoms.
of Student Conduct
Policy for Students
Infection by the Human Immunodeficiency Virus (HIV)
has led to a world-wide pandemic affecting an estimated 32 million
HIV-Infected persons and 8 million AIDS cases. There is
currently no vaccine or cure for HIV infection in spite of the
unprecedented efforts by researchers and governments all over
the world. HIV is now the leading cause of death amongst
people aged between 25 and 44 years and the sixth cause of death
in persons aged between 15 and 24 years in the United States as
of 1997. Because of the long incubation period, most of
those showing signs and symptoms of HIV disease among the 25 to
44 year-olds actually acquired their infections much earlier,
probably as young adults and teenagers.
Communities involved in higher education are already
aware of this and are responding effectively to the epidemic of
HIV infection. This awareness and consequent response comes
from the realization that students leaving home for college and
residence in a campus environment feel a new sense of independence,
self determination, and strong peer pressure to adopt certain
behaviors. Experimentation with sex and/or drugs may put
college students at a greater risk of infection in general, including
HIV. For some students, an uncertain sense of identity and
self esteem can further complicate rational decision making.
Besides, young adults often feel invincible and therefore tend
to deny personal risk until it is too late. The prolonged
incubation period between infection and the onset of AIDS may
also promote the relative invisibility of the infection and lead
people to believe that HIV/AIDS is not a problem in their campus.
Purpose of AIDS Task Force
- Develop and implement and HIV/AIDS Policy for
Lincoln University faculty, staff and students.
- To establish a continuing education program
for students, faculty and staff regarding
HIV infections and AIDS.
- Professor of Biology(2)
- Vice President Enrollment Planning/Student
- Athletic Department
- Psychology Department Chair
- Director Health Service
- Student Member(2)
To be held monthly until Policy is written or more
often as need arises. Committee will report to the Safety Committee.
- Physical ability for an Intercollegiate athlete
or coach is evaluated by the Health Center staff. Whether
or not the athlete or coach who is HIV positive or who has AIDS
is able to practice or compete will be a medical decision based
on an individual assessment.
- Athletic competition does not warrant any unauthorized
disclosure of confidential information by a health care provider
to a coach or participant.
- Coaches, athletic trainers and intramural administrators
are to read and be familiar with the Lincoln University AIDS
Policy. The Health Service will arrange for HIV/AIDS
education for those athletes and coaches.
Residence Life and Housing
- HIV affective individuals will have understandable
concerns over confidentiality and privacy in connection with
medical documentation and other information about their condition.
Officials who have access to such information are required to
maintain the confidentiality of that information. Those given
responsibility for making and implementing personnel management
decisions involving individuals with AIDS or HIV should strictly
observe applicable privacy and confidentiality requirements.
No information regarding an individuals health record may be
released without their written consent and such records should
be made available only to officials who have a need to know
for appropriate management purposes. It is not necessary to
serve the client, written information about a client’s or resident’s
AIDS or HIV status.
- The HIV/AIDS Task Force acknowledges that the
preceding guidelines are subject to change in accordance with
any changes or new developments in the three governing factors--
medical information, applicable federal and/or state laws and
employees’ rights to privacy.
- There will be no restrictions excluding students
or staff who are HIV positive or who have AIDS from residential
housing in order to protect others since there is no medical
or legal justification to indicate that they can transmit the
virus through casual contact. On the other hand, immunocompromised
staff, whether they have AIDS or another illness, may require
special housing arrangements for their own protection and at
- The HIV virus is transmitted by certain behaviors,
primarily, intimate sexual contact(genital, oral, anal) and
the sharing of needles contaminated with blood. Protection
against exposure requires education of all students and employees.
The Residential Life Staff will work in cooperation with Student
Health Service to ensure that education is an ongoing part of
- The Residence Life Staff will be given information
on campus and community resources available for students on
HIV infection and AIDS.
- All Residence Life Staff will receive a copy
and will be expected to be familiar with the Lincoln University
- The Occupational Health and Safety Administration,
has in place federal guidelines for Universal Safety Precautions
for the handling of blood and body fluids and shall be posted
on the floors of every residence hall on campus. Materials
needed for appropriate clean-up shall also be available on every
The University does not discriminate against individuals
who are HIV positive or have AIDS. They are to be treated
with respect and dignity and are not to be denied any University
services due to them on the basis of their HIV or AIDS status.
This also includes admission to the University.
See Human Resources Policy on Employees
(800) 234-7889 (TRY/TDD)
State Hotline - Philadelphia
Local Red Cross Chapter
Pennsylvania Department of Education Bureau of Curriculum
333 Market Street, 8th Floor
Harrisburg, PA 17126
Pennsylvania Dept. Of Health/Bureau of HIV/AIDS
HNW Building, Room 913
P.O. Box 90
Harrisburg, PA 17108
Chester County AIDS Support Services (CCASS)
1822 West Strasburg Road, Glenview Boulevard
Coatesville, PA 19320
Planned Parenthood Clinics
105 Prospect Avenue
West Grove, PA 19390
GeoAnne Brant/Loretta Hoyer
Statewide HIV/AIDS Network Coordinators
PA Capital Region Chapter
1804 North 6th Street
Harrisburg, PA 17110
1233 Locust Street, Suite 401
Philadelphia, PA 19107
AIDS Consortium of Chester County
P.O. Box 611
West Chester, PA 19380
and Physical Examination Policy
Consistent with recommendations by the American
College Health Association, the
Centers for Disease Control and the Pennsylvania
State Department of Health, Lincoln University implemented a mandatory
matriculation Immunization and a preadmission physical examination
requirement in September 1999. Vaccine preventable diseases
are occurring at increasing rates nationwide. Much of this
has been among the young college-age population. Consequently,
Lincoln University adopted this policy to reduce future outbreaks
and to help eradicate preventable diseases.
- All incoming freshman, transfer and unclassified
students shall be required to provide proof of immunization
for Measles, Mumps, Rubella and Tetanus/Diphtheria and Tuberculosis
(Mantoux or PPD test).
- An immunization and physical examination form
shall be mailed to all new students and must be completed and
returned to the Health Service.
- All International Students must complete the
physical examination form as well as the immunizations and include
a Mantoux or PPD test for Tuberculosis. If the test is
positive, a Chest X-Ray must be done to show that there is no
- Any student in noncompliance with these requirements
shall be unable to register for housing or classes for the semester.
This restriction shall be lifted by the Health Service upon
receipt of the required information or the granting of an approved
waiver as described in Exemptions.
- An individual, who objects to immunization
upon the grounds that they conflict with his/her bonafide
religious beliefs and practices, will be required to present
a physician's certificate of immunization in order to register
for classes. A religious exemption may be obtained by
submitting the request to the Director of the Health Service,
however the student must sign a written wavier that exempts
the university from any liability. This exemption will
not apply in case of emergency or epidemic of disease which
is declared by the Secretary of Health or the Secretary's
- An individual may be exempt from the requirement
to present a physician's certificate of immunization if he
or she presents a written statement, from a licensed physician
or a local deputy state health officer, indicating that immunization
against any or all the disease for which immunization is required
is medically contraindicated, detrimental to, or not in the
best interest of the individual. The physician's statement
shall state whether the contraindication is permanent or temporary
and if temporary, provide assurance that the individual will
receive immunization(s) and furnish evidence of their completion.
- A physical may be scheduled with the Health
Service Physician for a fee of $35. You will still have
to show proof of immunization to complete the physical examination
- Any Commuting Student that does not have
a physical on file, will not be allowed to register and
tuition remission will be held.
To reduce exposure incidents to bloodbourne pathogens,
such as HBV(Hepatitis B) and HIV(Human Immunodeficiency Virus) in
the Health Service, Labatories and on campus where there is a potential
to share any body fluids. The infection control program is
mandated by Occupational Safety and health Administration(OSHA).
Implementation of Procedures relating to control
of Infectious Disease Hazards.
- Exposure Determination
- Employees directly exposed - Maintenance,
Housekeeping, Health Services and Biology Labs using blood
or blood products.
- Other fluids.
- Control Methods
- Universal Precautions- Method of infection
control in which all human blood and other potentially infectious
materials are treated as if know to be infectious for HIV
and HBV. Universal precautions do not apply to feces,
nasal secretions, sputum, sweat, tears, urine or vomitus unless
they contain visible blood.
- Engineering Controls- Use of available technology
and devices to isolate or remove hazards from the worker.
Engineering Controls include but are not limited to:
puncture-resistant sharps containers, splash guards, mechanical
pipetting and self-sheathing needles.
- Work Practice Controls- Work Practice Controls
are alterations in the manner in which a task is performed
in an effort to reduce the likelihood of a worker's exposure
to blood or other potentially infectious materials.
- Hands washed after removing gloves or as
soon as possible after contact with bloody fluids.
GLOVES ARE NOT A SUBSTITUTE FOR HAND WASHING!
- All personal protective equipment
(PPE) should be removed immediately or ASAP upon leaving
work area and place in an appropriately designated area
or container for storage, washing, decontamination, or disposal.
- Used needles and other sharps shall not
be sheared, bent, broken, recapped or resheathed by hand.
- All procedures involving blood or other
potentially infections materials shall be performed in such
a manner as to minimize splashing and spraying.
- Personal Protective Equipment - PPE is a specialized
clothing or equipment used by workers to protect themselves
from direct exposure to blood or other potentially infectious
- Employer shall provide and assure employee
use of appropriate protective equipment such as, but not
limited to : gloves, gowns, laboratory coast, fluid
resistant aprons, head and foot coverings, face shields,
masks, eye protection, mouth pieces, resuscitation bags,
pocket masks, or other potentially infectious materials.
- Employer shall assure that appropriate
personal protective equipment is available in a variety
of sizes and readily available.
- Employer shall provide for the cleaning,
laundering or disposal of PPE.
- Employer shall repair or replace required
PPE as needed to maintain effectiveness.
- Surgical or examination gloves shall be
replaced when visibly soiled or torn, punctured or when
their integrity is compromised. They shall not be
washed or disinfected for re-use.
- Utility gloves may be cleaned and disinfected
for re-use if they show no signs of deterioration.
Infectious Waste Disposal
- The HBV vaccination shall be offered,
at no cost, to all employees whose jobs involve the risk of
directly contacting blood or other potentially infectious
- Vaccinations shall be given according to
recommendations for standard medical practice.
- Post -Exposure Evaluation and Follow-Up Considerations:
- Following a report of an exposure incident,
the employer shall make available to the employee a confidential
medical evaluation and follow-up of the incident.
- Employer shall document the route of exposure,
HBV and HIV status of the source patient(s), if known, and
the circumstances under which exposure occurred.
- Employer shall notify the source patient(s)
of the incident and attempt to obtain consent to collect and
test the source's blood to determine the presence of HIV and
or HBV infection.
- Employer shall offer repeat HIV testing to
exposed employees six weeks post-exposure and on a periodic
basis thereafter (12 weeks and 6 months after exposure).
- Follow-up of the exposed worker shall include
counselling, medical evaluation of any acute febrile illness
that occurs within 12 weeks post-exposure and the use of safe
and effective post-exposure measures according to recommendations
for standard medical practice.
Tags, Labels, and Bags
- Disposal of all infectious waste shall be
in accordance with applicable federal, state and local regulations.
- All infectious waste shall be placed in closable,
leak proof containers or bags that are color-coded, labeled
- Disposable syringes, needles, scalpel blades
and other sharp items shall be placed in puncture-resistance
- Puncture-resistance sharps containers shall
be easily accessible to workers and located in areas where
they are commonly used.
- Double bagging prior to handling, storing
and/or transporting infectious waste is necessary if the outside
of a bag is contaminated with blood or other potentially infectious
- Lab specimens of body fluids shall be transported
in a container that will prevent leaking and disposed of in
accordance with institutional policies and regulatory requirements.
- Tags that comply with 29CFR 1910.145(F) shall
be used to identify the presence of an actual or potential
- Tags shall contain the word "BIOHAZARD" or
the biological hazard symbol and state the specific hazardous
condition or instructions to be communicated to employees.
- The word and message must be understandable
to all employees who may be exposed to the identified hazard.
- Labels/tags may be an integral part of the
container or affixed as close as safely possible to their
- Red bags or red containers may be substituted
for labels, tags and color-coding system.
- All employees shall be informed of the meaning
of various labels, tags and color-coding system.
- Employer shall assure the worksite is maintained
in a clean and sanitary condition.
- Employer shall determine and implement an
appropriate cleaning schedule for rooms where any body fluids
are present. Schedules shall be as frequent as necessary
depending on area of institution, type surface to be cleaned
and amount and type of soil present.
- Employer shall ensure that housekeeping workers
wear appropriate PPE.
- Initial clean-up of blood or other potentially
infectious materials shall be followed with the disinfectant
chemical germicide, hospital approved that is tuberculoid
or solution of 5.25 percent sodium hypochlorite (household
bleach) diluted between 1:10 and 1:100 with water.
- Equipment contaminated with blood or other
potentially infectious materials shall be checked routinely
and decontaminated if possible prior to servicing or shipping.
Training and Education of Employees
- Employer shall ensure that laundry workers
wear protective gloves and other appropriate personal protective
equipment to prevent exposure to blood or other potentially
infectious materials during handling and sorting linen.
- Laundry that is contaminated with blood or
other potentially infectious materials or that may contain contaminated
needles or sharps shall be treated as if it were HBV/HIV infectious
and handled as little as possible with a minimum of agitation.
- Contaminated laundry shall be bagged at the
locations where it was used and shall not be sorted or rinsed
in patient areas.
- Contaminated laundry shall be place and transported
in bags that are labeled or color-coded and that prevent liquid
seepage if such a potential exists.
Employees to be trained are Housekeeping, Maintenance
and Residence Life Staff. Proof of training for outside security
force will be maintained in the Security and Public Safety Office.
- The employer shall ensure that all employees
with exposure to blood or other potentially infectious materials
participate in a training and education program.
- Material appropriate in content and vocabulary
or educational level, literacy and language background of
employees shall be used.
- The training program shall contain the following
- A general explanation of the epidemiology
and symptoms of HBV and HIV.
- An explanation of the modes of transmission
of HBV and HIV.
- An explanation of the use and limitations
of methods of control that may prevent or reduce exposure
including universal precautions, engineering controls, work
practices and personal protective equipment.
- An explanation of the employer's infections
- An explanation of the basis for selection
of personal protective equipment.
- Information on the HBV vaccine, including
its efficacy, safety and the benefits of being vaccinated.
- Explanation of procedure to follow if exposure
incident occurs, methods of reporting incident and medical
follow-up that will be made available.
- Explanation of the signs, labels, tags
and/or color-coding used to denote biohazards.
Badge Policy & Procedure
- The employer shall track each worker's reported
exposure incident to blood or other potentially infectious materials.
- Needlestick injuries shall be included on the
OSHA 200 occupational injury and illness log if medical treatment
such as gamma globulin, hepatitis B immune globulin, or hepatitis
B vaccine is prescribed and administered by licensed medical
- HBV and HIV shall be recorded on the OSHA 200
log if the illness can be traced back to an injury or other
This correspondence provides guidelines related to
appropriate handling of matters concerning student policies and
procedures as they relate to Student Badges and Security.
These guidelines are for informational purposes and are not intended
to be a legal document or as a contract. Lincoln University
is concerned about the safety and security of all of its students
and will strive to maintain the highest level of personal safety
for students, faculty and staff.
We will take every reasonable and necessary precaution
to provide living and learning environments that are as safe and
secure as possible. Students are expected to be equally
conscious about workplace safety and security. The University’s
safety policy and practices will be strictly enforced including
possible suspension or expulsion of students found to be willfully
violating safety and security policies and procedures.
Today, violence on Campus is a very real concern.
The security of the University, its facilities, employees, and
students are important. We ask that our students be vigilant
in their environments and make sure that unauthorized people are
not wandering campus unattended. Students should keep purses
and other personal items in areas where they are not readily accessible.
Keys to rooms should be protected. Students should keep
their ID Badges on their person at all times, while on Lincoln
University property. If you see unauthorized/unbadged people
on campus, please call the Office of Public Safety & Security
at extension 3211. Questions regarding the guidelines should
be directed to the Office of Public Safety and Security.
The University reserves the right to change, modify, suspend,
interpret or cancel, in whole or in part, any policy, guideline
or practice without advance notice.
The Student Identification Badge
In order to maintain a secure campus and to ensure
the safety of those associated with the University, it is necessary
for the University to issue an Identification Badge. The Lincoln
University Student ID Badge is issued to students for security,
identification and to track the student meal plan. All University
students shall be responsible for possessing their Student ID
Badge while on Lincoln University property. The ID Badge
is to be presented for inspection upon request by a University
official and/or a Campus Safety Officer. Admittance to All
University sponsored activities will require a University ID Badge
or a Visitor’s Pass issued by the Department of Public Safety
and Security. All students enrolled in the University’s
meal program will present their badges to Cafeteria personnel
for access to the meal line.
Procedure for obtaining a Student ID Badge
- The Office of Residence Life will register
each student for a University Student ID Badge. Badges
will not be issued unless the student has the proper verification
of registration, (see attached) which is issued by the Office
of Residence Life only.
- The student will take their verification to
the Office of Public Safety & Security, who will then issue
the University ID Badge.
- The Office of Public Safety & Security
will issue ID Badges during the following times, unless otherwise
2:00 PM to 3:00 PM
- Monday through Friday:10:00 AM to 11:30 AM
3:00 PM to 5:00 PM
- Saturday & Sunday: 10:00
AM to 12:00 NOON
- A replacement fee of $ 15.00 will be charged
for replacement badges.
All Lincoln University Students shall ensure that
their guests/visitors to Lincoln University, comply with all security
policies and procedures, and register with the Office of Public
Safety & Security immediately upon entering onto campus.
A valid Visitor’s Pass issued by the Office of
Public Safety & Security is required for admittance to University
University of the Commonwealth of Pennsylvania
1570 Baltimore Pike, P.O. Box 179, Lincoln University, PA 19352 \