Office of Human ResourcesGeneral Administrative and University Policies
This page was last updated on May 5, 2008.
Access Control Procedures
To address concerns regarding unauthorized individuals and illegal dumping on Lincoln University property, and to ensure the safety of faculty, staff, students and visitors to our campus, the Department of Public Safety and Security will implement the following procedure, effective January 17, 2000.
1. All vehicular and pedestrian access to the main campus shall be conducted at two (2) points.2. All pedestrians and vehicles entering onto campus shall comply with established procedures and instructions received from Campus Safety Officers.
- Main Gate (Arched Gate) for Faculty/Staff/Students; Open 24 hours per day/7 days per week.
- Visitor Gate (Middle Gate) for Students/Visitors; Open 12 hours per day/5 days per week (6 AM to 6 PM) & during Special Events.
- ALL OTHER GATES AND POINTS OF ENTRY SHALL BE CLOSED TO VEHICULAR AND PEDESTRIAN TRAFFIC.
The following information is just a reminder of the vehicle registration and parking policies of Lincoln University.
- All students, faculty, staff and visitors' vehicles shall display an authorized parking permit (issued by the Department of Public Safety & Security) according to procedure and instructions.
- To gain access to the campus after 6 PM and on weekends, a valid Lincoln University identification card shall be presented to the Campus Safety Officer at the point of entry.
- All visitors shall request, secure and present (when requested by a University official), a visitor's pass issued by the Department of Public Safety & Security.
- Failure to comply with access control procedures will result in denial of access to Lincoln University property.
- Unauthorized individuals found on Lincoln University's campus can be prosecuted for criminal trespass.
- Lincoln University assumes no liability for granting access to Lincoln University property.
Parking at Lincoln University is limited. All motor vehicles operated on Lincoln University property by students, staff, and faculty must be registered with the Department of Public Safety and Security. In order to register a motor vehicle on campus you must provide the following:
Failure to register your motor vehicle will result in denial of admittance to the campus in an unregistered vehicle. All unregistered vehicles found on campus will be towed at the owner's expense. Effective 1/18/00, all unregistered and unauthorized vehicles found on campus will be towed at the owner's expense.
- current driver's license
- current registration
- current inspection sticker
- valid proof of insurance
Note: Freshmen are not permitted to have vehicles on campus.
Possession of a permit does not guarantee a parking space. Lack of available parking is not a valid excuse for violating parking regulations. Parking is permitted only in approved spaces. All other areas not specifically designated for parking shall be considered as no parking areas. All illegally parked vehicles will be towed at the owner's expense.
Campus Parking Violations
In as much as the roads on campus are used for pedestrian and vehicular traffic, it is necessary that all vehicles be operated at or below 15 MPH.It is the responsibility of the registered vehicle owner that the vehicle, regardless of the operator, is parked in conformance with the University parking regulations listed below:
Warning: Effective 1/18/00, any vehicle violating the parking rules of the University will be towed at the owner's expense.
- Double parking
- Parking in "No Parking" zones
- Parking in a "Handicapped" space without a state issued placard or license plate
- Blocking fire lanes, fire exits, or within 15 feet of a fire hydrant
- In "Loading Zones," unless loading or unloading, flashers must be on, and time is limited to fifteen minutes
- Along or over walkways
- In any grassy area (except during special events when authorized by the Department of Public Safety and Security)
- Blocking driveways
- Parking in "Reserved For:" areas
Authorized Parking Areas
The following is a list of the University parking lots and those persons authorized to park in those lots:Acknowledgment and Processing of Gifts
- Azikiwe Nkrumah Hall (side lot) - visitors only
- Azikiwe Nkrumah Hall (rear lot) - staff/faculty only
- Lincoln Hall - senior staff/visitors
- McCrary Hall - students only
- Manuel Rivero Hall - open parking
- Hansberry Hall - student parking
- Dickey Hall/Library - staff/faculty only
- Wright Hall - staff/faculty only
- Chapel - open parking
- Center Gate - open parking
- Alumni House - open parking
- Grim Gym - staff/faculty only
- Lincoln House - registered guests
- Guest House - open parking
- Bond House - residents/guests
- Cannon House - residents/guests
- Foster House - residents/guests
- Physical Plant - maintenance only
I. Acknowledgment of Contributions
Effective immediately, the University has implemented explicit policies and procedures regarding the acknowledgment and processing of all gifts and contributions.If you have not received an acknowledgment from the Office of Development and External Relations within seven business days, please call our office at 610-932-8300, ext. 3456.
- All gifts and contributions received by the Office of Development and External Relations will be recorded within two business days.
- Official acknowledgment and letters of appreciation to all individual and corporate donors will be forwarded within seven business days of receipt. This acknowledgment also represents a receipt for the IRS.
- All gifts and contributions received by the Office of Development and External Relations are coded for deposit to correct fund and forwarded with a transmittal memorandum to the Controller in the University's Business within forty-eight (48) hours or less.
- All donations are listed according to distribution - i.e., Endowment, Restricted or Unrestricted. The transmittal memorandum also includes: category classification, name, addresses, check/money order or credit card number, amount, class year (if applicable), purpose and any explanatory notes.
Restricted Gifts - are contributions made to specific groups and/or for specific purposes designated by the donor (e.g., to the Physics Department or for a Writing Prize. These funds do not earn interest.)
Unrestricted Gifts - are contributions that are used and distributed for purposes determined by the University. These funds also do not earn interest.
Endowment Gifts - are contributions that are pooled and invested as a group in order to earn maximum interest. Earned interest from the principal can be used for scholarships, prizes or other purposes designated by the donor.II. Other Office Procedures
- Guidelines relative to donors/donations and sponsors and the written policy that governs each category.
Donors are categorized based upon a) their giving totals (i.e., Dickey Society; Bond Society, etc.); b) affiliation to the University (i.e., trustees, alumni, friends, corporation, etc.) and c) whether their gift is restricted or unrestricted. Each of the giving societies has specific giving levels associated. The donor is encouraged to give at that level annually or increase his/her gift tot he next giving society. For example, in order to remain in the Horace Mann Bond society a donor must give $500 to $999. Each of the other giving societies follows these guidelines. All of these contributions are fully tax deductible as allowed by law.
All sponsorships are restricted gifts to a particular program (i.e., golf tournament, Founder's Day, etc.). Generally the University provides sponsors with goods or services (i.e., food, advertising, entrance fees, etc.). The fair market value is deducted from the total gift received and the remaining portion is tax deductible. For example, a $1,500 sponsorship to the golf tournament receives four player slots ($500) and a full page ad ($150), therefore the tax deductible amount would be $850 calculated as follows: $1,500 less $650 = $850. It should be noted that if a sponsor donated $1,500 and received no goods or services, the entire amount would therefore become fully tax deductible.- How tax deductions are calculated and acknowledged for sponsors/corporations.
Tax deductions are calculated by total costs less goods/services received. For example, a Founder's Day Dinner ticket cost $100 and the meal is priced at $45. Therefore, $55 would be tax deductible. It is this amount that would be credited to the donor's giving history. For additional examples, please refer to the above section.- The written policies and procedures that govern in-kind giving University-wide.
In-kind contributions are given a fair market value (FMV). The gift is acknowledged in written form for the FMV, and the donor is able to take a tax deduction. The donor receives credit for the FMV as part of his/her giving history. For a gift to be credited, documentation must be received in the Development Office. For example, a donor cannot expect to receive credit for donating $300 worth of sodas to the golf tournament without proper written documentation. For another example, State Farm Insurance Company donated 25 computers, 25 monitors and 15 printers. This gift was accompanied by written documentation and a FMV was established and a letter was sent to State Farm indicating such. We include the latter example in the University's giving totals, but not the former.Affirmative Action Policy
Lincoln University is committed to selecting faculty and staff without discrimination against individuals on the basis of race, color, sex, sexual orientation, religion, creed, national origin, age, veteran status, or disability unrelated to job requirements. The President and Board of Trustees call upon every member of the University to engage wholeheartedly in the effort to ensure a wholly nondiscriminatory process of recruiting, hiring, and promoting women, members of minority groups, qualified handicapped individuals, and disabled and Vietnam-era veterans at all levels of employment throughout the University. Lincoln also expects that outside agencies with whom it contracts will comply with all applicable federal and state anti-discrimination laws.Diversity within the University community advances the academic purposes of the University, and an affirmative action policy is essential to achieving such diversity. The University endorses the goals of equal employment opportunity and affirmative action as supportive of University values and of the values of a democratic and pluralistic society.
Any person who believes himself or herself subject to unlawful discrimination is encouraged to bring this matter to the attention of his or her supervisor or other appropriate University official at the earliest practical opportunity. No person will be threatened, intimidated, coerced, or limited in employment opportunity for exercising any rights protected under federal and state laws and regulations. It is a violation of University policy to threaten, punish, discharge, or limit employment of a person because that person files a complaint, furnishes information for or participates in an investigation, compliance review, hearing, or any other activity related to the administration of federal and state laws and regulations.
Business Travel Expenses
General Guidelines
All business travel requests must be submitted on a Travel Authorization Form and be approved in advance by the appropriate Dean or Vice President, or in the event of overseas travel, by the President. A traveler should submit all paperwork at least 10 business days in advance to insure approvals and processing of any travel advances.Only those employees who have followed University policy and procedures for travel by completing the Travel Authorization Form will be permitted to travel on University business at the expense of the University.
The University will not pay for any unapproved travel expense, travel expense not approved prior to the trip, or travel expense not approved by authorized University personnel.
Employees who are involved in an accident while traveling on business must, within 24 hours, report the incident to their immediate supervisor and Risk Management at x7594 or 8059 and, if a University vehicle, Fleet Management at x7113. Vehicles owned, leased, or rented by Lincoln may not be used for personal use.
With prior approval, a family member or friend may accompany employees on business travel, when the presence of a companion will not interfere with successful completion of business objectives. Generally, employees are also permitted to combine personal travel with business travel, as long as time away from work is approved and as long as a Fleet Management vehicle is not used. Additional expenses arising from such non-business travel are the responsibility of the employee.
When travel is completed, employees should submit completed travel expense reports within 45 days. Receipts for all expenses whose total is greater than $10.00 must accompany reports and be attached to an 8-1/2” x 11” sheet of paper. For example, if two receipts for the same type of expense (e.g. tolls) are less than $10.00 separately but total $10.00 together, they must be submitted.
Employees should contact their supervisor for guidance and assistance on procedures related to travel arrangements, expense reports, reimbursement for specific expenses, or any other business travel issues.
Abuse of this business travel expenses policy, including falsifying expense reports to reflect costs not incurred by the employee, can be grounds for disciplinary action, up to and including termination of employment.
Travel Procedures for Air, Amtrak, Hotel, and Car Reservations
Once the required Travel Authorization Form has been submitted and proper approval has been attained, it will be up to the employee or referring department to make the travel reservations. Approval for all reservations for a single trip should be requested at the same time. For example, for an overnight stay, the airline, hotel and car rental information (if necessary) should be requested simultaneously on one Travel Authorization Form for the dean's, vice President's, or president's approval.The University will pay for transportation costs associated with travel booked through an approved travel agency, or through an online agency.
Travel arrangements reserved through the University will be paid by the University and booked through a Lincoln University approved travel agent. Currently, International Tours & Galaxsea Cruises is a Lincoln University approved travel agent. A traveler profile must be completed and on file.
Employees choosing not to make travel arrangements through the University must pay for their travel in advance using a personal funding source.
Employees choosing to book travel through online services should be aware that they may not have the benefit of using the services of a personal travel agent should they experience difficulty with their hotel, flight, logistical, travel, emergency, vehicle or other arrangements prior to or once travel has commenced. Please note that the University will not reimburse for any travel change or cancellation. If the University has not booked the trip, the traveler is responsible to get the refund from the travel agency.
Fleet Management my be used to obtain a rental car or University vehicle. Please refer to the Fleet Management policy or contact the office at x7113.
It is the policy of Lincoln University to secure the least expensive airfares and will therefore search all airlines, including low cost carriers when making their own travel arrangements. The University will not pay for first class or business class fares. All other travel related expenses, i.e., meals, etc., will be reimbursed through the Travel Expense Statement. Employees are expected to limit expenses submitted for reimbursement to business related purposes.
Advance Payment of Travel Expense
When a registration or similar fee requires payment in advance of the travel date, the date required should be indicated on the Pre-travel Authorization Form with appropriate documentation attached. The University will then remit payment directly to the applicable organization.Travel Advances
If the estimated cost of an approved trip exceeds $200, the Business Office will provide the employee an advance of up to 50 percent of the estimated cost. The requested advance must be submitted on an approved Travel Authorization Form received by the Business Office no later than 10 days prior to the date the check is needed. Travel advances will not be released more than five days before the travel is to begin.Requests for future travel advances will not be honored if the previous advances have not been reconciled and unspent funds have not been returned to the Business Office.
Entertainment Expenses
Expenses generated for the purpose of entertaining (lunch, dinner etc.) vendors, visiting lecturers and other non-employee constituents of the University for the purpose of conducting business is permitted and will be reimbursed for all reasonable expenses. Entertainment expenses should be submitted within 45 days of occurrence and should be submitted along with receipts on the appropriate forms.Mileage Reimbursement
Employees will use the University mileage rate as published by the Fiscal Affairs Office, plus actual expenses for tolls and parking fees (with receipts). Mileage is calculated as originating from Lincoln University’s main campus or Graduate Center, depending on the primary location of employment. If the destination is not listed on the back of the Travel Expense Statement, please provide a copy of the destination on Mapquest.Please note that mileage will only be reimbursed if travel resulted in expenses that would not otherwise be incurred during a normal workday. For example, a Lincoln University employee lives adjacent to the Graduate Center but his/her primary worksite is located at the Main Campus. The employee must make a university-related visit to the Urban Center on his/her way home. The employee does not receive a mileage reimbursement since the visit did not result in any additional cost to the employee.
International Travel
All foreign travel must be approved by the President of the University before the travel is scheduled to begin. The request for travel authorization form must be accompanied by a well-defined proposal stating the particular programmatic benefits that will be derived from the travel.Travel for Employee Recruitment
All travel arrangements for all faculty and staff recruitment will be handled by the corresponding department. Travel Authorization Forms must be completed for each candidate and approved by the appropriate vice president. After approval has been obtained, all travel for recruitment requiring agency assistance should be coordinated through International Tours or other Lincoln University approved travel agency.If the candidate lives within driving distance (100 miles) of Lincoln University, the candidate will be expected to use his/her personal vehicle to travel to Lincoln University and will be reimbursed for mileage and reasonable expenses after submitting original receipts to the responsible office.
Please note that the most economical travel should be used unless the arrangements are detrimental to the candidate and/or department’s schedule. Unreasonable travel expenses, i.e., car rental charges, hotel reservations, etc., will not be reimbursed unless approved in advance by the appropriate vice president.
Substantiation of Expenses
In general, receipts for expenses incurred by the employee must be attached to the claim that is submitted for reimbursement. A Statement of Travel Expense Report, with all receipts attached, is required to be submitted to settle all travel advances, regardless of whether the actual expenses incurred were less than or more than the amount of the advance. Advances in excess of substantiated expenses shall be repaid to the University immediately upon completion of the travel for which the advance applied. Receipts are required for all expenses.Reasonable expenses that will be reimbursed include the following:
Copyright Law
- Car rental fees, only for compact or mid-sized cars.
- Fares for shuttle or airport bus service (upon arrival at destination city), where available or costs of public transportation for other ground travel.
- Taxi and limousine fares, only when there is no less expensive alternative.
- Overnight stays for seminars or training programs when the distance is greater than 55 miles from Lincoln University one way.
- Cost of standard accommodations in low to mid-priced hotels, motels, or similar lodgings.
- Lodging at a facility other than at the conference site when such lodging cannot be obtained.
- Cost of meals, no more lavish than would be eaten at the employee’s own expenses to a maximum of $50.00 per day, including taxes and tips, for overnight stays. A maximum of $30.00 per day, including taxes and tips, for day travel of six (6) hours or more.
- Tips (are inclusive of the daily meal per-diem) not exceeding 18% of the cost prior to tax of a meal or 10% other.
- Charges for telephone calls, fax, and similar services required for business purposes.
- Charges for one personal telephone call lasting 15 minutes each day for overnight stays.
- Laundry services for overnight business stays greater than 5 days.
When considering the use of copyrighted material in coursepacks, anthologies, or classroom handouts, within the scope of your courses, the policy of Lincoln University is to conform to all applicable laws, including US Copyright Law.Although copying all or part of a work without obtaining copyright permission may appear to be an easy, convenient and inexpensive solution, such unauthorized copying can frequently violate the rights of the author or publisher of the copyrighted work. While there is always a concern for student budgets, obtaining course materials legally by acquiring the necessary copyright permissions is important to the protection of the Lincoln University academic community.
The fact that materials are reproduced for coursepacks, anthologies, or classroom handouts for educational purposes alone does not make the use a fair one. In an effort to offer "a reasonable interpretation of the minimum standards of fair use" in an educational setting, Congress endorsed the fair use guidelines for educators making multiple copies of portions of books and periodicals for use in the classrooms, called the "Classroom Guidelines." These guidelines expressly prohibit some types of copying as not being fair use, such as making unauthorized coursepacks.
Therefore, faculty wishing to create coursepacks, anthologies or to post copyrighted material on websites should know:
Direct Deposit Program for Newly Hired Employees
- That there are advantages to using a course/vendor that clears copyright legally.
- That if you choose to clear copyrights yourself, you should keep copies of the permission agreements and always keep a copy of a permission agreement if you turn the original over to a supplier.
- That many copyright permissions can be obtained within a couple of days but sometimes it may require at least six to eight weeks to obtain the necessary permission.
- That you will have to exclude from your coursepacks, anthologies, or handouts any copyrighted materials for which permission has not been granted.
- That permission, unless otherwise stated by the publisher or copyright holder, generally must be sought for each use of the material for each semester, even if the courspack is identical from semester to semester.
- That putting copyrighted materials on a web site does not change the need to obtain copyright permission.
It is the policy of Lincoln University that all newly hired employees will be required to use the Direct Deposit method of payment. This means that the amount of employee’s paycheck, minus mandatory, applicable taxes and voluntary deductions, will be deposited directly into their personal bank account. This method of payment is offered for both convenience and security purposes. A Direct Deposit Authorization form shall be included in the employee orientation package of materials. This form must be filled out in its entirety. Direct Deposit payment method will take two pay periods before it becomes effective. Employees will receive a direct deposit voucher as proof of payment.Disability Accommodation
Lincoln is committed to complying fully with the Americans with Disabilities Act (ADA) and ensuring equal opportunity in employment for qualified persons with disabilities. All employment practices and activities are conducted on a non-discriminatory basis.Hiring procedures have been reviewed and provide persons with disabilities meaningful employment opportunities. Pre-employment inquiries are made only regarding an applicant's ability to perform the duties of the position.
Reasonable accommodation is available to all disabled employees, where their disability affects the performance of job functions. All employment decisions are based on the merits of the situation in accordance with defined criteria, not the disability of the individual.
Qualified individuals with disabilities are entitled to equal pay and other forms of compensation (or changes in compensation) as well as in job assignments, classifications, organizational structures, position descriptions, lines of progression, and seniority lists. Leave of all types will be available to all employees on an equal basis.
Lincoln is also committed to not discriminating against any qualified employees or applicants because they are related to or associated with a person with a disability. Lincoln will follow any state or local law that provides individuals with disabilities greater protection than the ADA.
This policy is neither exhaustive nor exclusive. Lincoln is committed to taking all other actions necessary to ensure equal employment opportunity for persons with disabilities in accordance with the ADA and all other applicable federal, state, and local laws.
Disability Coverage
Lincoln University offers eligible employees non-contributory Short-Term and Long-Term Disability programs. All benefit eligible employees are automatically enrolled in these programs, which protect employees against total loss of income resulting from inability to work due to illness or injury other than, that which is covered by worker’s compensation.Short-Term Disability Program (STD) Benefits may begin after thirty (30) consecutive days of illness and continue for as long as you are disabled, up to a maximum of 22 weeks. The amount of the payment is based on 60% of weekly earnings to a maximum benefit of $1,000. There is a 90 consecutive day working period for all eligible new hires.
Long-Term Disability Program (LTD) Benefits may begin after you have been totally disabled for 22 weeks. There is no guarantee that you will be returned to your original position or paid the same compensation when you are able to return to work. No new position will be created to accommodate you and every effort will be made to place you in any existing position for which you are qualified.
Your STD and LTD benefit is 60% of your base salary up to a maximum of $5,000 per month. Eligible faculty members should consult the Collective Bargaining Agreement for the schedule of benefits provided for Short Term Disability.
Your LTD benefits are coordinated with other disability income benefits for which you may be eligible (Social Security Disability, Worker’s Compensation, State Disability Plans, Retirement Pension Plans, etc.).
Your disability coverage is nonconvertible and your Lincoln University medical Benefits will cease once your LTD coverage Commences.
For more details contact the Office of Human Resources.
Drug-Free Workplace
It is Lincoln's desire to provide a drug-free, healthful, and safe workplace. To promote this goal, employees are required to report to work in appropriate mental and physical condition to perform their jobs in a satisfactory manner.While on Lincoln premises and while conducting business-related activities off Lincoln premises, no employee may use, possess, distribute, sell, or be under the influence of alcohol or illegal drugs. The legal use of prescribed drugs is permitted on the job only if it does not impair an employee's ability to perform the essential functions of the job effectively and in a safe manner that does not endanger other individuals in the workplace.
Violations of this policy may lead to disciplinary action, up to and including immediate termination of employment, and/or required participation in a substance abuse rehabilitation or treatment program. Such violations may also have legal consequences.
To inform employees about important provisions of this policy, Lincoln has established a drug-free awareness program, through the Employee Assistance Program. The program provides information on the dangers and effects of substance abuse in the workplace, resources available to employees, and consequences for violations of this policy.
Employees with questions or concerns about substance dependency or abuse are encouraged to use the resources of the Employee Assistance Program. They may also wish to discuss these matters with their supervisor or the Human Resources Department to receive assistance or referrals to appropriate resources in the community.
Employees with drug or alcohol problems that have not resulted in, and are not the immediate subject of, disciplinary action may request approval to take unpaid time off to participate in a rehabilitation or treatment program. Leave may be granted if the employee agrees to abstain from use of the problem substance; abides by all Lincoln policies, rules, and prohibitions relating to conduct in the workplace; and if granting the leave will not cause Lincoln any undue hardship.
Under the Drug-Free Workplace Act, an employee who performs work for a government contract or grant must notify Lincoln of a criminal conviction for drug-related activity occurring in the workplace. The report must be made within five days of the conviction.
Employees with questions on this policy or issues related to drug or alcohol use in the workplace should raise their concerns with their supervisor or the Human Resources Department without fear of reprisal.
Emergency Closing
Under normal circumstances, Lincoln University never stops operating. The University recognizes that there are times, due to emergencies such as severe weather conditions, when classes may be canceled and the University may be closed, except for those offices, such as but not limited to Public Safety & Security, Health Service, Dining Services & Maintenance/ Housekeeping Services, which provide essential services. In an effort to ensure the safety of students, staff and faculty, timely decisions to modify work schedules will be made.Modifications of work schedules may take the form of either a partial or a full closing of the University’s operations. In either situation, staff members working in positions which are designated as “essential” are expected to remain at work if the closing occurs during their regular work schedule, or to report to work if the closing announcement is made before their regular work schedule begins.
Communicating Modifications of Work Schedules
The University will announce a closing or other modification of work schedule through the following means:Types of Work Schedule Modifications
- The University’s special information number: (866) 809-4556.
- Through communications from the Office of Human Resources or the Division of Public Safety & Security.
- KYW News Radio (1060 AM), the City of Philadelphia’s official storm emergency center. The message that accompanies the code “Lincoln University” will provide the operating status of the University.
- TV Stations: KYW-TV3, WGAL-TV8, FOX-TV29
Please note that the Vice Presidents for Fiscal Affairs, Academic Affairs, and Enrollment Planning & Student Life, in consultation, make decisions affecting work schedules and cancellation of classes. These decisions will be communicated through the channels listed above.Recording Absence/Pay Due to Emergency Closing
- Full Closing: A full closing occurs when conditions warrant cancellation of classes and closing of all departments, except those providing essential services.
- Partial Closing: A partial closing occurs when circumstances warrant the cancellation of classes while administrative departments remain open, or vice versa.
- Delayed Opening: Occasionally, circumstances will warrant a delay in the opening time of the University.
- Close Before the End of the Normal Workday: When there is a closing of the University before the end of the workday, appropriate individuals will be contacted by the Office of Human Resources so that they may release staff members in their respective areas.
Emergency Response Manual
- The University will follow the policy of the U.S. Department of Labor and the guidelines outlined in the appropriate collective bargaining unit agreement regarding absences and payment for emergency closing.
- All administrative employees will be eligible to utilize their vacation banks to compensate for full closings. However, if the administrative employee reports to work during an emergency closing, the employee will be paid for the full day.
Major Emergency GuidelinesPurpose:
The basic emergency procedures outlined in this manual are to enhance the protection of lives and property through effective use of University and campus community resources. Whenever an emergency affecting the campus reaches proportions THAT CANNOT BE HANDLED BY ROUTINE MEASURES, the President, or his/her designate may declare a state of emergency and these contingency guidelines may be implemented. There are two general types of emergencies that may result in the implementation of this plan. They are: (1) large-scale disorder, and (2) large-scale natural/man-made disaster. Since an emergency may be sudden and without warning, these procedures are designed to be flexible in order to accommodate contingencies of various types of magnitudes.Scope:
These procedures apply to all personnel, students, building and grounds, owned and operated by the University, to include those peripheral areas adjoining the University.Types of Emergencies:
Types of emergencies covered by this manual are:In addition, there are sections on how to report all emergencies, building evacuations, and first aid instructions.
- Fire
- Earthquake
- Chemical or radiation spill
- Explosion, downed aircraft (crash) on campus
- Bomb
- Civil disturbances or demonstrations
- Utility failure
- Violent or criminal behavior
- Medical and first aid (epidemic poisoning)
- Media relations
- Psychological crisis
Definitions of an Emergency:
The University President or his/her designate serves as an overall emergency Director during any major emergency or disaster. The following definitions of an emergency are provided as guidelines to assist building and area coordinators in determining the appropriate response:In addition, any incident, which has the potential for adverse publicity concerning campus resources, and/or instruments of the University should be promptly reported to the Department of Public Safety.
- Minor emergency: Any incident, potential or actual, which will not seriously affect the overall functional capacity of the University. Report immediately to the Department of Public Safety at extension 3211 or 3212 on campus.
- Major emergency: Any incident, potential or actual, which affects an entire building or buildings, and which will disrupt the overall operations of the University. Outside emergency services will probably be required, as well as major efforts from campus support services. Major policy considerations and decisions will usually be required from the University administration during times of crisis. Report to the Department of Public Safety at extension 3211 or 3212 on campus or 911 off campus.
- Disaster: Any event or occurrence, which has taken place and has seriously impaired or halted the operations of the University. In some cases, mass personnel casualties and severe property damage may be sustained. A coordinated effort of all campus-wide resources is required to effectively control the situation. Outside emergency services will be essential. In all cases of disaster, an Emergency Control Center will be activated, and the appropriate support and operational plans will be executed. Report to the Department of Public Safety at extension 3211 or 3212, or 911 off campus.
Assumptions:
The University Emergency Contingency Plan is predicated on a realistic approach to the problems likely to be encountered on a campus during major emergency or disaster. Hence, the following are general guidelines:Declaration of Campus State of Emergency:
- An emergency or a disaster may occur at any time of the day or night, weekend or holiday, with little or no warning.
- The succession of events in an emergency is not predictable; hence, published support and operational plans will serve only as guide and checklist and may require field modification in order to meet the requirements of the emergency.
- Disasters may affect residents in the geographical location of the University; therefore, city, county, and federal emergency services may not be available. A delay in off-campus emergency services may be expected (up to 48 to 72 hours).
- A major emergency may be declared if information indicates that such a condition is developing or is probable.
The authority to declare a campus state of emergency rests with University President or his/her designate as follows:During the period of any campus major emergency, the Office of Public Safety, as required, shall place into immediate effect the appropriate procedures necessary in order to meet the emergency, safeguard persons and property, and maintain educational facilities. Public Safety shall immediately consult with the President or his designate (Vice President for Student & Enrollment Management) regarding the emergency and the possible need for a declaration of a campus state of emergency.
When the declaration is made, only registered students, faculty, staff and affiliates (i.e., persons required by employment) are authorized to be present on campus. Those who cannot present proper identification (registration or employee identification cards or other ID) showing their legitimate business on campus will be asked to leave the campus. Unauthorized persons remaining on campus may be subject to arrest in accordance with applicable federal, state and local ordinances.
In addition, only those faculty and staff members who have been assigned an emergency pass by the campus Public Safety department will be allowed to enter the immediate disaster site.
In the event of earthquake, aftershocks, fires, storms, or major disaster in or about the campus, or which involves University property, Public Safety officers will be dispatched to determine the extent of any damage to University property.
Direction and Coordination
Emergency director:
The President shall direct all emergency operations or his/her designate as listed below:In the absence of the President or his/her designate the on-duty Public Safety officer shall assume operational control of the emergency until relieved.
Emergency coordinator:
The Emergency Coordinator (i.e., The Director of Public Safety).All emergency operations shall be coordinated by the Director of Public Safety or delegated alternate. The direct operational control of the campus major emergency or disaster is the sole responsibility of the University Emergency Coordinator (i.e., the Director of Public Safety) or his designate. The coordinator of campus emergency resource teams is the responsibility of the Director of Public Safety who will coordinate all on-campus emergency functions as directed.
Emergency Command Post
When a major emergency occurs, or is imminent, it shall be the responsibility of the department of Public Safety to set up and staff an appropriate Emergency Command Post as directed. The regular department facilities in the Public Safety building are also to be kept fully operational at all times.
Field Emergency Command Post:
If the emergency involves only one building or a small part of the campus, a Public Safety vehicle is to be placed as near to the emergency scene as is reasonably possible. At least one uniformed officer of Public Safety is to staff the command post at all times or until the emergency ends. A small office with a desk, chair and a telephone may also be required near the scene.
Field Emergency Command Post Equipment to include:
General Emergency Command Post:
- Barricades, barrier tape, and signs for the scene
- Two portable hand radios
- Portable public address system
- First aid Kit
- Campus telephone directory and local telephone directory to include the yellow pages
If the emergency involves a large part of the campus, the Command Post is to be set up at the Department of Public Safety building. If this site is unavailable, the Emergency Coordinator is to select an alternate location. At least one uniformed officer of Public Safety is to staff the Command Post at all times until the emergency situation ends. A marshalling area for outside and local agency assistance shall be established by the Public Safety Office for operations of the combined on-site emergency resource team. A conference room, with facilities for emergency teams or media crews, and which is designed to accommodate multiple telephone and/or electrical appliances, is desirable.Campus Emergency Resource Team
In addition to establishing an Emergency Command Post as necessary, Public Safety shall immediately begin contacting all necessary members of the Campus Emergency Resource Team, which consists of the following personnel:
Team members may coordinate as necessary with the Emergency Coordinator (i.e., the Director of Public Safety) for implementation and coordination of campus operation plan and support, as it pertains to their areas.
- Emergency Director: President of Lincoln University or designate (Vice President for Student Affairs and Enrollment Management).
- Emergency Coordinator: Director of Public Safety. Public Safety officers and all Public Safety resources as necessary.
- Environmental Health Compliance Officer: Director/Associate Director of Human Resources
- Damage Control: Director of Physical Plant
- Public Information: Director of University Communications
Team members are to be kept in constant communication with the Emergency Command Post. General responsibilities of the team members are listed below:
Responsibilities
- Emergency Director: President of Lincoln University or designate
- The President or designate is responsible for the overall direction of the University Emergency response.
- Works with the Director of Public Safety and others in assessing the emergency and preparing the University’s specific response.
- Declares and ends, when appropriate, the campus state of emergency as provided for in the Introduction of this manual.
- Notifies and conducts liaison activities with the University administration, governmental agencies, Emergency Resource Team and others as necessary.
- Emergency Coordinator: Director of Public Safety
- The Coordinator is responsible for the overall coordination of the University Emergency Response.
- Determines the type and magnitude of the emergency and establishes the appropriate emergency command post.
- Initiates immediate contact with the President and the University administration, and begins assessment of the University’s condition.
- Notifies and utilizes police, Public Safety and, if necessary, student aides in order to maintain safety and order.
- Notifies the members of the Emergency Resource Team and advises them of the nature of the emergency.
- Notifies and conducts liaison activities with an appropriate outside organization such as fire, police, Office of Emergency Services, etc.
- Insures that appropriate notification is made to off-campus staff when necessary.
- Performs other related duties as may be directed by virtue of the campus emergency.
- In conjunction with the Environmental Health and Compliance Officer (i.e., the Director/Associate Director of Human Resources), prepares and submits a report to the President appraising the final outcome of the emergency.
- Damage Control: Director of Physical Plant
- Provides equipment and personnel to perform shutdown procedures, hazardous area control, barricades, damage assessment, debris, clearance, emergency repairs and equipment protection.
- Provides vehicles, equipment and operators for movement of personnel and supplies; assigns vehicles as required to the Emergency Resource Team for emergency use.
- Obtains the assistance of utility companies as required for emergency operations.
- Furnishes emergency power and lighting systems as required.
- Surveys habitable space and relocates essential services and functions.
- Provides facilities for emergency generator fuel during actual emergency or disaster periods.
- Provides for storage of vital records at an alternate site; coordinates with building and area coordinators for liaison and necessary support.
- Campus Public Safety and Communications: Campus Public Safety (Senior Officer)
- Maintains the Public Safety control office in a state of constant readiness.
- Notifies University administrators of major emergencies.
- Monitors campus emergency warning and evacuation systems.
- Takes immediate and appropriate action to protect life, property, and to safeguard records as necessary.
- Obtains assistance from the city, county and federal government for radiological monitoring and first aid as required.
- Provides traffic control, access control, perimeter and internal security patrols and fire prevention services as needed.
- Provides and equips an alternate site for the Emergency Command Post.
Maintains liaison with University Communications for telecommunication support as necessary.- Public information: Director of Marketing and Communication or Designate
- Establishes liaison with the news media for dissemination of information as requested by the President.
- Establish liaison with local radio and television services for public announcements.
- Arranges for photographic and audio-visual services.
- Advises the President or designee of all news concerning the extent of disaster affecting the campus.
- Prepares news release for approval and release to media concerning the emergency.
Coordinate with Union Fire Company Information Officer.President:
The University President, or designated alternate as Campus Emergency Director, is responsible for the overall direction of campus emergency operations as outlined in the Emergency Resource Team section of this manual.Administrators, vice Presidents, and Department Heads:
Every administrator, vice president, and department head may appoint a specific person as Building/Facility Coordinator for every activity under their control, and has the following general responsibilities prior to and during any emergency:Faculty and Supervisors:
- Emergency Preparedness:
- Building evacuation information shall be distributed to all employees with follow-up discussions, on-the-job training, or explanation as required. Contact Public Safety for assistance.
- Time shall be allowed for training employees in emergency techniques such as fire extinguisher usage, first aid, CPR and building evacuation procedures. Contact Public Safety for assistance.
- Emergency situations:
- Inform all employees under their direction of the emergency condition.
- Evaluate the impact the emergency has on their activity and take appropriate action. This may include ceasing operations and initiating building evacuation.
- Maintain emergency telephone communications with officials from their own activity (or from and alternate site if necessary).
Each faculty and staff supervisor has the responsibility to:University Notification System
- Educate their student and /or employees concerning University emergency procedures as well as evacuation procedures for their building and/or activity.
- Inform their student and/or staff of the emergency and initiate emergency procedures as outlined in this manual.
Evaluate, survey, and estimate their assigned building facility or activity in order to determine the impact a fire or earthquake could have on their facility. Report all safety hazards to the department of Public Safety. Work orders to reduce hazards and to minimize accidents should be promptly submitted to the Physical Plant’s Maintenance department.
Important: Inform all students, staff, and faculty to conform to building evacuation guidelines during any emergency and to report to designated campus assembly area outside the building where a head count can be taken.The telephone is the primary means of emergency notification at Lincoln University. This system is intended for the immediate transmission of specific information regarding an emergency to all affected areas of the campus.
Public Safety officers on Duty:
The Department of Public Safety is the focal point for two-way transmission of official emergency telephone communications to University administrators. Each University administrator, upon receiving notification of a campus emergency, is to pass the same information along to those departments/offices under his direction.The officer on duty will notify the Director of the Physical Plant of any campus emergency as necessary and will initiate the notification system by calling the following University administrators as appropriate:
Important: During an emergency, campus phones must be restricted to University Official notification only! In the absence of phone service, the Department of Public Safety may provide runners for emergency notification (contingent upon available personnel).
- President
- Vice President for Fiscal Affairs and Administration
- Vice President for Student Affairs and Enrollment Management
- Vice President for Academic Affairs
- Vice President for Development and External Relations
- Director for Human Resources
- Director of University Communications
- Dean of Students and Housing Operations
- Executive Director of Campus Life
On/Off Campus Sources of Assistance During Emergencies
On Campus Assistance:
- Public Safety Emergency Dispatcher: While dialing from ON-CAMPUS telephone extension: 1239
Uniformed Public Safety Officers are on duty twenty-four hours per day (24-7). Additionally, Police assistance is readily available from the Pennsylvania State Police and Oxford Boro Police.
- Maintenance Operations: Trouble/Service
After 4:00 p.m. contact the Public Safety Department at 3211 or Maintenance at 3103.Skilled workers are available from Maintenance at all times during normal working hours and on short notice at other times. They are capable of providing the following emergency services:
- UTILITIES: Repairs to water, gas, electric, and sewage systems.
- STRUCTURE: Repairs to structures and mechanical equipment therein, including heating and cooling systems.
- EQUIPMENT: Portable pumps, generators, floodlights, welders, air compressors, tractors, and backhoes, forklifts, etc.
- TRANSPORTATIONS: Vans, light trucks, dump trucks, and tractors.
- Purchasing Department:
Emergency Procurement of materials and services can be arranged in direct support of any emergency.
- Receiving:
Emergency procurement of items needed for campus support.Disaster Resources
- Emergency Shutdown of Procedures:
NOTE: In the event of a natural disaster, in which major structural damage is sustained, it is advisable to turn off hazardous utilities: electricity, propane gas, fuel oil, liquid chlorine (pool area), and gas-chlorine (sewer plant) are of primary concern. Any emergency activity in the sewer plant or pool areas should be approached with utmost caution. Leaking gas or chlorine or liquid chlorine will form a hazy cloud, which may drift from one area to another or disperse into the atmosphere. This cloud should be avoided and any work done should be with the safety of an approved air – pac. Broken gas-chlorine tanks will exhaust themselves and the chemical will eventually disperse and become relatively non-toxic. The important aspect of dealing with leaking chlorine-gas is to evacuate the immediate area and/or buildings. For details of Emergency Shutdown procedures, contact the Director of the Physical Plant at extension 1062 or the Director of Public Safety at extension 1275.
American Red Cross Southeastern PA Chapter (610) 692-1200 Chester County Emergency Management Agency (610) 344-5000 Chester County Haz-Mat Team 911 Department of Public Safety 3211 Highway Department (PennDOT) (610) 436-2091 Local Ambulance Service 911 Union Fire Company #1 911 Lincoln University Emergency Coordinator National Weather Service (412) 644-2881 PECO Energy (800) 841-4141 Pennsylvania Emergency Management Agency (717) 783-8150 Pennsylvania Governor’s Office (717) 782-5703 Pennsylvania State Police Department 911 or (610) 268-2022 Poison Control Center (800) 722-7112 Jennersville Regional Hospital (610) 869-1000 State National Guard (412) 284-8181/8182 Chem-Trek (800) 424-9300 Reporting Emergencies
Campus Emergency Service
In case of an emergency, contact the Department of Public Safety at:
On campus: Extension 3211 (Public Safety) or 911When calling, stay calm and carefully explain the problem and location to the
Off campus: 911
Public Safety dispatcher. DO NOT HANG UP UNTIL TOLD TO DO SO!KEEP CALM - KEEP OTHERS CALM
Senior Building Emergency Coordinator: __________________________________________
Location: _________________________________________________________________
Telephone: ________________________________________________________________
Building Emergency Team Members: _____________________________________________
IMPORTANT: After any evacuation, report to your designated assembly point. Stay there until an accurate HEAD COUNT is taken. The Senior Building Coordinator will take attendance and assist in accounting for occupants of all buildings. Once the head count is taken, everyone must stay at their designated assembly point until released by the Senior Building Coordinator or University official.
Evacuation Procedures
IN AN EMERGENCY ---- POLICE/FIRE/AMBULANCE ---- Dial 3211 or 911
Building Evacuation
IMPORTANT: After any evacuation, report to your designated area assembly point. Stay there until an accurate head count is taken. The Senior Building Emergency Coordinator will take attendance and assist in the accounting for all building occupants. Once the head count is taken, everyone must stay at their designated assembly point until released by the Senior Building Coordinator or University official.
- All building evacuations will occur when an alarm sounds and/or upon notification by Public Safety or Building Coordinator.
- When the building evacuation alarm is activated during an emergency, leave by the nearest marked exit and alert others to do the same.
- ASSIST THE HANDICAPPED IN EXITING THE BUILDING! Remember that elevators are reserved for handicapped persons. DO NOT USE THE ELEVATORS IN CASES OF FIRE AND/OR EARTHQUAKE.
- Once outside, proceed to a clear area that is at least 500 feet away from the affected building. Keep streets, fire lanes, hydrant areas and walkways clear for emergency vehicles and personnel. Know your assembly points.
- DO NOT return to an evacuated building unless told to do so by a University official.
Campus Evacuation:
Civil Disturbance or Demonstrations
- Evacuation of all or part of the campus grounds will be announced by Public Safety as described.
All persons (student and staff) are to immediately vacate the site in question and relocate to another part of the campus grounds as directed.
Most campus demonstrations such as marches, meetings, picketing, and rallies will be peaceful and non-obstructive. A student demonstration should not be disrupted unless one or more of the following conditions exists as a result of the demonstration:If any of these conditions exists, Director of Public Safety should be notified and will be responsible for contacting and informing the President, the Vice President for Fiscal Affairs and Administration, the Vice President for Student Affairs and Enrollment Management, and the Director of Human Resources. Depending on the nature of the demonstration, the appropriate procedures listed below should be followed:
- INTERFERENCE with the normal operations of the University.
- PREVENTION of access to offices, buildings, or other University facilities.
- THREAT of physical harm to persons or damage to University facilities.
NOTE: The Director of Public Safety reserves the right to call for police assistance without
- Peaceful, Non-Obstructive Demonstrations:
- Generally, demonstrations of this kind should not be interrupted. Demonstrations should not be obstructed or provoked and efforts should be made to conduct University business as normally as possible.
- If demonstrators are asked to leave but refuse to leave by regular facility closing time:
- Arrangements will be made by the Director of Public Safety to monitor the situation during non-business hours.
Determination will be made to treat the violation of regular closing hours as a disruptive demonstration. (See Section 2).- Non-Violent, Disruptive Demonstrations:
- In the event that a demonstration blocks access to University facilities or interferes with the operation of the University:
- Demonstrators will be asked to terminate the disruptive activity by the Vice President for Student Affairs and Enrollment Management or his/her designate.
- The Vice President for Student Affairs and Enrollment Management will consider having a photographer available.
- Key University personnel and student leaders will be asked by the Vice President for Student Affairs and Enrollment Management to go to the area and persuade the demonstrators to desist.
- The Vice President for Student Affairs and Enrollment Management or his/her designate will go to the area and ask the demonstrators to leave or to discontinue the disruptive activities.
- If the demonstrators persist in the disruptive activity, they will be apprised that failure to discontinue the specified action within a determined length of time may result in disciplinary action including suspension, expulsion, or possible intervention by civil authorities (See Attachment A). Except in extreme emergencies, the President will be consulted before such disciplinary actions are taken.
- Efforts should be made to secure positive identification of demonstrators in violation to facilitate later testimony, including photographs if deemed advisable.
- After consultation with the President, the Vice President for Fiscal Affairs and Administration and the Director of Human Resources by the Vice President for Student Affairs and Enrollment Management, the need for an injunction and intervention of civil authorities will be determined.
- If determination is made to seek the intervention of civil authorities, the demonstrators should be so informed. Upon arrival of the police department, the remaining demonstrators will be warned of the intention to arrest (See Attachment B).
- Violent, Disruptive Demonstrations
In the event that a violent demonstration in which injury to persons or property occur or appears imminent, the President, the Vice President for Fiscal Affairs and Administration, the Director of Public Safety, the Vice President for Student Affairs and Enrollment Management, and the Director of Human Resources will be notified.
- During business hours:
- In coordination with the Vice President for Student Affairs and Enrollment Management, Public Safety will contact the department.
- If advisable, the Vice President for Student Affairs and Enrollment Management will alert the President, who will then call a photographer to report to an advantageous location for photographing the demonstrators.
- The President, in consultation with the Vice President for Student Affairs and Enrollment Management and the Director of Public Safety, will determine the possible need for an injunction.
- Public Safety will provide an officer with a radio for communication between the University and department as needed.
- After business hours:
- Public Safety should be immediately notified of disturbance.
- Public Safety will investigate the disturbance and report and notify the Director of Public Safety, the Vice President for Fiscal Affairs and Administration, the Vice President for Student Affairs and Enrollment Management, and the Director of Human Resources.
- The Vice President of Student Affairs and Enrollment Management will:
- Report the circumstances to the President.
- Notify key administrators and, if appropriate, the administrator responsible for the building area.
- Notify the Director of Marketing and Communications, who is the sole person responsible for issuing news releases for the University.
- Arrange for a photographer.
- If necessary, the President or the Vice President for Student Affairs and Enrollment Management will call for police department assistance.
counsel from others if it is deemed to be of paramount importance to the safety of the persons involved.Attachment A: Directive to Immediately Terminate Demonstration
(Identify self)
This assembly and the conduct of each participant are seriously disrupting the operations of the University and are in clear violation of the rules of the University. You have previously been called upon to disperse and terminate this demonstration. (You have been given the opportunity to discuss your grievances in the manner appropriate to the University.) (In no event will the administration of this University accede to demands backed by force.) Accordingly, you are directed to terminate this demonstration. If you have not done so within fifteen minutes, I will, under the authority of the Board of Trustees, take whatever measures are necessary to restore order – including calling for police assistance. Any student who continues to participate in this demonstration is subject to possible arrest and will also be subject to suspension.
Attachment B: Directive to Immediately Terminate Demonstration with the Assistance of Police
(Identify self)
You have previously been directed to terminate this demonstration and you have been put on notice as to the consequences of your failure to do so. Since you have chosen to remain in violation of the rules and regulations of the University, each of you is hereby suspended, subject to later review.
The police will be called to assist in dispersing this assembly. Those who fail to leave immediately will be subject to arrest.
Explosion, Aircraft Down (Crash) On Campus
In the event a mishap occurs such as explosion or a downed aircraft (crash) on campus, take the following action:IMPORTANT: After any evacuation, report to your designated campus area assembly point. Stay there until an accurate HEAD COUNT is taken. The Senior Building Emergency Coordinator will take attendance and assist in the accounting for occupants of all buildings. Once the head count is taken, everyone must stay at their designated assembly point until released by the Senior Building Coordinator or University official.
- Immediately take cover under tables, desks, and other objects, which will give protection against falling glass or debris.
- After the effects of the explosion and/or fire have subsided, notify the Department of Public Safety. Give your name and describe the location and nature of the emergency.
- If necessary, or when directed to do so, activate the building alarm. CAUTION: If the alarm fails to go off, report the emergency by telephone.
- When the building evacuation alarm is sounded or when told to leave by University officials, walk quickly (DO NOT RUN) to the nearest marked exit and ask others to do the same.
- ASSIST THE HANDICAPPED IN EXITING THE BUILDING! Remember that elevators are reserved for handicapped persons. DO NOT USE ELEVATORS IN CASE OF FIRE. DO NOT PANIC.
- Once outside, move to a clear area that is at least 500 feet away from the affected building. Keep streets and walkways clear for emergency vehicles and crews. Know your area assembly points.
- If necessary, assist Emergency crews as necessary.
- A Campus Emergency Command Post may be set up near the disaster site. Keep clear of the Command Post unless you have official business.
- DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by a University official.
Earthquake
During an earthquake, remain calm and quickly follow the steps outlined below:IMPORTANT: After any evacuation, report to your designated campus area assembly point. Stay there until an accurate HEAD COUNT is taken. The Senior Building Emergency Coordinator will take attendance and assist in the accounting for the occupants of all buildings. Once the head count is taken, everyone must stay at their designated assembly point until released by the Senior Building Coordinator or University official.
- IF INDOORS, seek refuge in a doorway or under a desk or table. Stay away from glass windows, shelves, and heavy equipment.
- IF OUTDOORS, move quickly away from buildings, utility poles and other structures. CAUTION: Always avoid power or utility lines as they may be energized. Know your assembly points.
- If in an automobile, stop in the safest place available, preferably away from power lines and trees. Stop as quickly as safety permits, but stay in the vehicle for the shelter if offers.
- After the initial shock, evaluate the situation and if emergency help is necessary, call Public Safety, if on campus at extension 3211 or 911 if off campus. Protect yourself at all times and be prepared for after-shock.
- Damaged facilities should be reported to Public Safety and Maintenance departments. NOTE: Gas leaks and power failures create special hazards. Please refer to section on Utility Failures.
- If an emergency exists, activate the building alarm. If the alarm fails to go off in the building, report the emergency by telephone.
- When the building evacuation alarm is sounded or when told to leave by University officials, walk quickly (DO NOT RUN) to the nearest marked exit and ask others to do the same.
- ASSIST THE HANDICAPPED IN EXITING THE BUILDING! Remember that elevators are reserved for handicapped persons. DO NOT USE ELEVATORS IN CASE OF FIRE. DO NOT PANIC.
- Once outside, move to a clear area that is at least 500 feet away from the affected building. Keep streets and walkways clear for emergency vehicles and crews. Know your area assembly points.
- If requested, assist Emergency crews as necessary.
- A Campus Emergency Command Post may be set up near the disaster site. Keep clear of the Command Post unless you have official business.
- DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by a University official.
Tornado
Tornado watch: Means tornadoes are expected to develop.
Tornado warning: Means a tornado has actually been sighted or indicated on radar.Safety Rules When A Tornado Warning Is Announced
Emergency Warnings
- Your best protection is an underground shelter or cave, or a substantial steel-framed or reinforced concrete building. If none are available, take refuge in other places as indicated below.
- If your residence has no basement, take cover under heavy furniture or on the ground floor in the center of the building, or in a small room on the ground floor that is away from outside walls and windows. As a last resort, go outside to a nearby ditch, excavation, culvert or ravine.
- Stay away from windows to avoid flying debris.
- If you are outside in open country, drive away from the tornado’s path at a right angle to it. If there isn’t time to do this, or if you are walking, take cover and lie flat in the nearest depression, such as a ditch, culvert, excavation or ravine.
- SCHOOLS – If the school building is a good steel framed or reinforced concrete building, stay inside away from the windows and remain near an inside wall on the lower floors, if possible. Buildings on the Lincoln campus are of (Information pending). Designated safe buildings are: the Living Learning Center and Dickey Hall.
- AVOID AUDITORIUMS AND GYMNASIUMS with large, poorly supported roofs.
- OFFICE BUILDINGS – Go to an interior hallway on the lowest floor or to a designated shelter area. Stay away from windows.
- In rural schools that do not have reinforced construction, move children and teachers to a ravine or ditch if storm shelters are not available.
- SHOPPING CENTERS – Go to a designated shelter area (NOT to your parked car).
- Do not remain in a trailer or mobile home if a tornado is approaching. Take cover elsewhere.
For people living in