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Lincoln University
Board of Trustees Regular Meeting
Saturday, November 20, 2004

MINUTES


The Lincoln University Board of Trustees met on Saturday, November 20, 2004, in Vail Hall.  Chairman Frank C. Gihan called the meeting to order at 9:00 a.m.  Trustees Ingram and Wooden and Emeritus Trustee Parker were recognized in the opening prayer given by University Chaplain Dr. Valerie Tate Green.  Chairman Gihan announced that Mr. André V. Duggin resigned from the Board, effective November 17, 2004.  Secretary Powelson called roll.

Trustees present:  Dr. Robert L. Albright, Mr. Robert L. Archie, Dr. William E. Bennett, Christopher R. Booth Esq., Howard H. Brown Esq., Mr. Warren R. Colbert, Ms. Andrea L. Custis, Bishop David G. Evans, Mr. Frank C. Gihan, Mr. Tracey J. Hunter Hayes, Dr. David E. Knox, Dr. Ernest C. Levister, Ms. Kimberly A. Lloyd, Dr. Calvin S. Morris, Dr. Donald L. Mullett, Mr. Robert F. Powelson, Mr. Donn G. Scott, Mr. Dwight S. Taylor, Mr. David E. Warr, Mrs. Phyllis G. Woolley-Roy; Ex-officio Trustees Dr. William V. Larkin for Secretary of Education Designee Dr. Francis V. Barnes, Dr. Ivory V. Nelson; Student Trustee Mr. Abraham Hoff.  Quorum of 12 satisfied.  Faculty Representative Dr. Susan E. Safford; Emeritus Trustees Mr. Walter D. Chambers, Mr. William A. Robinson.

Trustees excused:  Mr. Kent Amos, Mr. William B. Ingram, Hon. Dominic F. Pileggi, Mr. Gregory C. Miller, Nathan H. Waters Esq., Hon. Sherman F. Wooden; Emeritus Trustees Dr. Frank T. Coleman, Dr. James A. Parker, Rev. Leroy Patrick, Mr. Theodore Robb, Dr. Kenneth M. Sadler.

Trustees absent:  Ms. Carol Ann Campbell, Mr. Barry Cooper, Hon. Levan Gordon, Hon. W. Curtis Thomas, Hon. LeAnna M. Washington.

MINUTES
Secretary Powelson offered the September 18, 2004, Board of Trustees regular meeting minutes for Board approval.

The motion was properly moved and seconded.

Favor:    21
Oppose:
Abstain:
Motion carried.

CHAIRMAN’S REPORT
The Chairman’s Report was accepted as information.

PRESIDENT’S REPORT (Part I)
The President’s Report was accepted as information.

TREASURER’S REPORT
The Treasurer’s Report was accepted as information.

STANDING COMMITTEE REPORTS
THE EXECUTIVE, BUILDINGS AND PROPERTY, INFORMATION TECHNOLOGY AND THE LIBRARY, INVESTMENT, PLANNING AND DEVELOPMENT, AND STUDENT AFFAIRS COMMITTEE REPORTS, PROVIDED IN THE BOARD BOOK, WERE ACCEPTED AS INFORMATION.

AUDIT COMMITTEE
Dr. Ernest C. Levister, Chair, Audit Committee, offered the following resolution for Board approval:

FINANCIAL STATEMENTS                                                                                                                                                    RES184_112004
FOR THE PERIOD ENDED JUNE 30, 2004 AND 2003

RESOLVED, That the Lincoln University Board of Trustees accepts the Audits of Financial Statements and Federal Award Programs (with Independent Auditor’s Reports) for the years ended June 30, 2004 and 2003 presented and reviewed by Thompson, Cobb, Bazilio and Associates, PC and the University’s Administration at a meeting of the Audit Committee on November 10, 2004.  The June 30, 2004 and 2003 financial statements include an unqualified opinion by Thompson, Cobb, Bazilio and Associates, PC.

The motion was properly moved and seconded.

Favor:    23
Oppose:
Abstain:
Motion carried unanimously.

BUSINESS AFFAIRS COMMITTEE
Mr. Donn G. Scott, Chair, Business Affairs Committee, offered the following resolution for Board approval:

INVESTMENTS IN HIGHER YIELD                                                                                                                                        RES185_112004
FINANCIAL INSTRUMENTS

WHEREAS, Lincoln University has established a depository institution for its Operating, Payroll, and other Funds to operate the institution and to make payments for various purposes; and

WHEREAS, Lincoln University has entered into agreements with said depository to secure and deposit funds of the institution and the President and Vice President for Fiscal Affairs of the institution are hereby directed, authorized and empowered to execute such agreement or agreements with said depository and to bind Lincoln University; and

WHEREAS, Lincoln University has funds at depository that are available from time to time for higher yield investments which are fully collateralized; and

WHEREAS, Lincoln University has determined that it would be prudent to invest in a manner similar to the method used by school districts throughout the Commonwealth of Pennsylvania for securing deposits of higher yield under the Act of Assembly, Act of August 6, 1971, P.L. 281, No. 72, 72 P.S. 3836-1; therefore, be it

RESOLVED, That the Board of Trustees authorizes the President and Vice President for Fiscal Affairs of Lincoln University to utilize said depository to secure the deposit of public funds through pledging of collateral and by being consistent with all of the applicable investment terms and requirements of the Act of Assembly, Act of August 6, 1971, P.L. 281, No. 72, 72 P.S. 3836-1.

The motion was properly moved and seconded.

Favor:    23
Oppose:
Abstain:
Motion carried unanimously.

TRUSTEES, DEGREES AND NOMINATIONS COMMITTEE

Dr. Calvin S. Morris, Chair, Trustees, Degrees and Nominations Committee, offered the following resolutions for Board approval:

HONORARY DEGREE RECIPIENTS 2005                                                                                                                                RES186_112004

WHEREAS, Article VI, Section 11, of the Lincoln University By-laws (revised November 20, 1999) sets forth the functions of the Committee on Trustees, Degrees, and Nominations; and

WHEREAS
, After Faculty input as required by the University By-laws, the Committee on Trustees, Degrees, and Nominations has made its recommendation for the award of honorary degrees to be awarded at the May 2005 Commencement exercises; now, therefore be it

RESOLVED, That the Board of Trustees hereby approves the recommendation of the Committee on Trustees, Degrees, and Nominations for the award of Doctor of Humane Letters, honoris causa, to Gwendolyn Elizabeth Boyd; and further

RESOLVED, That the Board of Trustees hereby approves the recommendation of the Committee on Trustees, Degrees, and Nominations for the award of Doctor of Laws, honoris causa, to Barack Obama; and further

RESOLVED, That the Board of Trustees hereby approves the recommendation of the Committee on Trustees, Degrees, and Nominations for the award of Doctor of Laws, honoris causa, to Edward G. Rendell; and further

RESOLVED, That the Board of Trustees hereby approves the recommendation of the Committee on Trustees, Degrees, and Nominations for the award of Doctor of Letters, honoris causa, to Henry H. Mitchell, '41; and further

RESOLVED
, That the Board of Trustees hereby approves the recommendation of the Committee on Trustees, Degrees, and Nominations for the award of Doctor of Humane Letters, honoris causa, to Wilbert A. Tatum, '58.

The motion was properly moved and seconded.

Favor:    23
Oppose:
Abstain:
Motion carried unanimously.

NOMINEE TO THE BOARD OF                                                                                                                                        RES187_112004
THE BARNES FOUNDATION


WHEREAS, The Lincoln University Board of Trustees has the responsibility for nominating candidates to four of the five Trustee positions on the Board of the Barnes Foundation; and

WHEREAS, The terms of two Lincoln nominees to the Barnes Board will expire; and

WHEREAS, The Lincoln University Committee on Trustees, Degrees and Nominations has put forth the name of Harold E. Doley, Jr. to fill a vacancy; and

WHEREAS, as stipulated in Article II, Section 2(H) of the Lincoln University By-Laws, said nominees are not currently voting members of any Board of Trustees or Directors for which the Lincoln University Board of Trustees has nominating and/or appointment authority; now, therefore be it

RESOLVED, That the Lincoln University Board of Trustees approves the nomination of Howard E. Doley, Jr. to the Board of the Barnes Foundation.

The motion was properly moved and seconded.

Favor:    22
Oppose:
Abstain:    1 (Warr)
Motion carried.

NOMINEE TO THE BOARD OF                                                                                                                                        RES188_112004
THE BARNES FOUNDATION

WHEREAS, The Lincoln University Board of Trustees has the responsibility for nominating candidates to four of the five Trustee positions on the Board of the Barnes Foundation; and

WHEREAS, The terms of two Lincoln nominees to the Barnes Board will expire; and

WHEREAS, The Lincoln University Committee on Trustees, Degrees and Nominations has put forth the name of André V. Duggin to fill a vacancy; and

WHEREAS, as stipulated in Article II, Section 2(H) of the Lincoln University By-Laws, said nominees are not currently voting members of any Board of Trustees or Directors for which the Lincoln University Board of Trustees has nominating and/or appointment authority; now, therefore be it

RESOLVED, That the Lincoln University Board of Trustees approves the nomination of André V. Duggin to the Board of the Barnes Foundation.

The motion was properly moved and seconded.

Favor:    21
Oppose:    1 (Warr)
Abstain:    1 (Custis)
Motion carried.

PRESIDENT’S REPORT (Part II)
President Nelson provided a presentation on “The Road to Excellence:  The Lincoln University Experience.”

Vice President Hill provided a presentation on requirements for successful fundraising.

Trustee Woolley-Roy presented a $10,000 check to Lincoln University (for the humanities and programs in marketing) that will be matched by Astra Zeneca.

EDUCATIONAL POLICY AND ACADEMIC AFFAIRS COMMITTEE
Dr. Robert L. Albright, Chair, Educational Policy and Academic Affairs Committee, offered the following resolutions for Board approval:

ESTABLISHING FACULTY POST-TENURE REVIEW                                                                                                RES189_112004

WHEREAS, The primary mission of Lincoln University is the teaching of its students; and

WHEREAS, The University encourages faculty effectiveness and quality of outcomes in its educational endeavors; and

WHEREAS, The University encourages faculty development over the entire faculty member’s career; and

WHEREAS, The University needs policies and procedures to provide positive reinforcement of performance over the entire faculty member’s career; and

WHEREAS, The University needs to respond to the ever growing concern of faculty accountability after the granting of tenure; and

WHEREAS, The University is desirous of increasing its public esteem by demonstrating its commitment to continuous faculty accountability; now therefore be it

RESOLVED, That the Board of Trustees requests the establishment of a process of Post-Tenure Review of Lincoln University faculty; and further

RESOLVED, That the faculty of the University working with the Academic Deans and the Vice President for Academic Affairs submit to the President, for his approval and recommendation to the Board of Trustees, a set of policies, procedures and guidelines for implementing Post-Tenure Review; and further

RESOLVED, That the President shall submit his recommendation to the Board of Trustees for Post-Tenure Review by April 2006. This recommendation should contain an identified schedule for implementation beginning April 2007.

The motion was properly moved and seconded.

Favor:    23
Oppose:
Abstain:
Motion carried unanimously.

WRITING EXAMINATION AND INTENSIVE WRITING                                                                                                    RES190_112004
COURSE REQUIREMENTS PRIOR TO GRADUATING
FROM LINCOLN UNIVERSITY

WHEREAS, It is projected that the average undergraduate from a university or college during this century will change careers ten or more times during his/her lifetime; and

WHEREAS, No matter what the graduate’s major or minor is, there are certain fundamental skills that are and will be required for all majors and minors; and

WHEREAS, One-third of all entering college freshmen require additional skill development in either reading, writing or mathematics; and

WHEREAS, It is in the best interest of graduating students from Lincoln University to demonstrate proficiency in writing before graduation; and

WHEREAS, It is necessary that student writing proficiency be exhibited by the end of the junior year of matriculation at Lincoln University; now, therefore be it

RESOLVED, That each academic major must designate a minimum of four (4) courses which emphasize writing skills within the major; and further

RESOLVED, That prior to an undergraduate graduating Lincoln University, the undergraduate student must demonstrate proficiency by earning a pass grade in a minimum 500-word essay taken within a specified time, under controlled conditions.  This essay should be written as a University examination, created, monitored and established by the Department of English; and further  

RESOLVED, That the notation of “Passed Writing Proficiency Examination” will not be placed on the transcript of the undergraduate student until such time a benchmark can be determined and be a requirement for graduation; and further

RESOLVED, That the writing examination will be implemented for the incoming class of Fall 2005 with the administering of the first examination no later than April 30, 2008.

The motion was properly moved and seconded.

Favor:    22
Oppose:    1 (Mullett)
Abstain:
Motion carried.

REDUCTION IN THE NUMBER OF UNDERGRADUATE                                                                                            RES191_112004
MAJORS AND MINORS


WHEREAS, Lincoln University has developed a set of prescribed undergraduate majors and minors to offer its matriculating students; and

WHEREAS, The number of undergraduate majors and minors has increased significantly over the past 20 years, and presently Lincoln University offers 46 different majors and 25 different minors; and

WHEREAS, The analysis of undergraduate students graduating from the University’s array of majors and minors during the past 5 years shows that a significant number of the majors and minors have graduated less than an average of 3 students during the past 5 years; and

WHEREAS, The Board of Trustees is desirous of maximizing the talents of its faculty with concentrations on those majors and minors where students are graduating, attending graduate school or entering the workforce in the selected major(s) or minor(s); and

WHEREAS, In this era of finite resources, it is important for the University to allocate those resources to the highest priority and highest demand areas of the University; and

WHEREAS, Lincoln University cannot provide an unlimited number of major and minor curriculum offerings without allocating faculty time to offer the unlimited number of majors and minors; and

WHEREAS, The Board of Trustees supports the establishment of selected programs of excellence [Sciences and Mathematics, Teacher Education, Mass Communications, Business and Technology (Accounting and Finance)] as identified in the University’s Strategic Plan; now, therefore be it

RESOLVED, That the Board of Trustees requests that the academic deans, department chairs and faculty of each school undertake a review of each school’s offerings of majors and minors with the intent of reducing the number of majors and minors offered in each school; and further

RESOLVED, That the academic dean recommends to the Vice President of Academic Affairs and to the President of the University a reduction of the number of majors and minors where less than an average of 3 students have graduated in the major or minor during the past 5 years; and further

RESOLVED, That if the academic dean, upon consultation with the department chair and faculty, is desirous of keeping a major or minor that graduates less than an average of 3, then a detailed justification for keeping the major or minor, outlining that the graduates will matriculate in doctoral or advanced professional programs or career in the work force must be presented, and defining steps for increasing the number of graduates within the next 2 years, should be presented; and further

RESOLVED, That the President will submit to the Board a list of majors and minors to be deleted in each school by April 2005, with a second list of majors and minors to be deleted in each school by April 2006 with the introduction of no new majors or minors for three years after the adoption of the deleted major or minor; and further
 
RESOLVED, That it is the intent of the Board of Trustees to reduce the number of overall majors and minors by 25% by the end of April 2006.  This may result in higher numbers of deleted majors and minors than 25% from an individual school.

The motion was properly moved and seconded.

Favor:    23
Oppose:
Abstain:
Motion carried unanimously.

REDUCTION IN THE NUMBER OF                                                                                                                            RES192_112004
GRADUATE PROGRAMS


WHEREAS, Lincoln University has over the past 25 years developed graduate master’s degree programs in the fields of human services, education, and business; and

WHEREAS, Over the past two decades, the number of degree concentrations has increased significantly; and

WHEREAS, Lincoln University now offers 13 different master’s program concentrations; and

WHEREAS, The number of master’s degree recipients during the past 10 years in some of the program concentrations has not exceeded more than 1 or 2 individuals per year; and

WHEREAS, The Board of Trustees is desirous of maximizing the talents of its faculty who supervise degree candidates; and

WHEREAS, The Board of Trustees supports a focused allocation of resources on a select few programs of excellence identified in the University’s Strategic Plan; and

WHEREAS, In this era of finite resources, it is important for the University to allocate those resources to the highest priority and highest demand areas of the University; and

WHEREAS, Lincoln University cannot provide an unlimited number of graduate degree programs; now, therefore be it

RESOLVED, That the Board of Trustees request that the academic deans and chairpersons of departments housing graduate faculty members undertake a review of all graduate program offerings with the intent of reducing the number of graduate programs and/or graduate program concentrations; and further

RESOLVED, That the Graduate Dean will recommend to the Vice President of Academic Affairs and to the President of the University a reduction of the number of graduate program concentrations where less than an average of 3 master’s degree diplomas or teaching certificates have been awarded over the past 5 years; and further

RESOLVED, That if any of the academic deans, upon consultation with his/her respective chairpersons and faculty members, is desirous of keeping a master’s program, concentration, or certificate program that graduates fewer than 3 individuals annually, then a detailed justification outlining that the graduates will matriculate in doctoral or advanced professional programs or career promotion in the workforce must be presented, certifying that the selected program will graduate 3 or more students within the next 2 years; and further

RESOLVED, That the President will submit to the Board of Trustees a list of deleted master’s and/or certificate programs by April 2005, with submission of a second list of deleted master’s and/or certificate programs by April 2006; and further  

RESOLVED, That it is the intent of the Board of Trustees to reduce the number of master’s and/or certificate programs by at least 15% by the end of April 2006.

The motion was properly moved and seconded.

Favor:    23
Oppose:
Abstain:
Motion carried unanimously.
 
ESTABLISHING THE NUMBER OF CREDITS FOR                                                                                                            RES193_112004
GRADUATION IN ANY UNDERGRADUATE PROGRAM

WHEREAS, It has been more than 10 years since Lincoln University has undertaken a serious review of its curriculum offerings; and

WHEREAS, The number of course requirements has increased in many major and minor programs during the past 10 years; and

WHEREAS, The total number of credits required to graduate from Lincoln University has increased as a result of required course increases in majors and minors; and

WHEREAS, The increase in the number of course requirements has lengthened the time of graduation, resulting in an increase in the cost of education for Lincoln University students; and

WHEREAS, The average semester student load taken by a student is 15 semester credits; and

WHEREAS, A significant number of students (approximately one-third of entering freshmen) must take one or more developmental courses; and

WHEREAS, It is necessary to re-examine the curriculum requirements for all majors, minors and the core curriculum; now, therefore be it

RESOLVED, That the faculty working with the department chairs, academic deans, and the Vice President for Academic Affairs, will submit recommendations to the President for all established majors—reducing the University curriculum to a total of 124- semester credits for graduation; and further

RESOLVED, That developmental courses will not count toward the 124-semester credit total required for graduation; and further

RESOLVED, That the President shall submit a report to the Board of Trustees by December 2005, indicating that the total credits for graduation for all majors have been reduced to 124-semester credits; and further

RESOLVED, That the effective date for implementation of the 124-credit requirement is the Fall 2006 entering freshman class.

The motion was properly moved and seconded.

Favor:    22
Oppose:
Abstain:    1 (Warr)
Motion carried.

ESTABLISHING A 4.00 GRADING SYSTEM AND                                                                                                        RES194_112004
RAISING REQUIREMENTS FOR GRADUATION WITH HONORS


WHEREAS, Lincoln University has used a grading system that gives an A+ or establishes a 4.30 maximum grade for a course for many years; and

WHEREAS, Much discussion has been generated around the issue of grade inflation and the 4.30 (A+) maximum course grade contributing to a significant number of students graduating with cum, magna and summa cum laude; and

WHEREAS, Students with the present final cumulative average of 3.30 to 3.59 graduate cum laude; 3.60 to 3.79 graduate magna cum laude, and 3.80 and higher graduate summa cum laude; and

WHEREAS, The Board of Trustees is desirous of bringing Lincoln University’s grading system in line with most of the grading systems of present universities; now, therefore be it

RESOLVED, That the maximum course grade be an A (4.00) at Lincoln University; and further

RESOLVED, That the minimum cum laude average be changed from 3.30 to 3.40; and further

RESOLVED, That this Resolution shall be implemented with the giving of the “A” grade for the Fall Semester 2005, and establishment of honor categories for the May 2006 graduates from the University; and further

RESOLVED, That a report on the number of honor graduates be provided to the Board of Trustees at the September meeting of the Board.

The motion was properly moved and seconded.

Favor:    23
Oppose:
Abstain:    
Motion carried unanimously.

ESTABLISHING THE BOARD OF TRUSTEES                                                                                                        RES195_112004
DISTINGUISHED FACULTY AWARDS


WHEREAS, The President and the Board of Trustees is desirous of celebrating the accomplishments of faculty members who have distinguished themselves during the academic year; and

WHEREAS, The major tenet for service for faculty members at Lincoln University is defined in three categories:  teaching, research and service; and

WHEREAS, The recognition of faculty members who perform in an outstanding manner in teaching, research and service in a given year, not withstanding the requirements for promotion or tenure, should be recognized; and

WHEREAS, The recognition of outstanding faculty performance during a given year provides a vehicle for chronicling the accomplishments of the specific faculty member; now, therefore be it

RESOLVED, That the Board of Trustees establishes three Distinguished Faculty Awards that will be given at Commencement; and further

RESOLVED, That the awards will be named as follows:

-    The Henry G. Cornwell Distinguished Teaching Award
-    The Hildrus A. Poindexter Distinguished Research Award
-    The Soraya  M. Coley Distinguished Service Award

RESOLVED
, That each award will carry an honorarium of $2000 and each awardee will be approved by the President and will not necessarily be given each year; and further

RESOLVED, That a faculty committee will be appointed by the President to establish a set of measurable criteria that will be recommended to the President for approval for each award; and further

RESOLVED, That the first awards will be available for faculty members at the May 2006 Commencement.

The motion was properly moved and seconded.

A friendly amendment was offered to remove “and will not necessarily be given each year.”

Favor:    5
Oppose:    17
Abstain:    1
Motion defeated.

Chairman Gihan then offered the resolution as presented.
 
Favor:    22
Oppose:
Abstain:    1 (Woolley-Roy)
Motion carried.

READING EXAMINATION REQUIREMENT                                                                                                            RES196_112004
PRIOR TO GRADUATING FROM LINCOLN UNIVERSITY


WHEREAS, Demonstrating a proficiency in reading is a major determinant in the success of any individual in a global society; and

WHEREAS, The ability to read and comprehend is a basic building block for life, leisure, and employment; and

WHEREAS, The University needs to pay particular attention to developing reading skills, and implement a program that encourages and enhances reading skills; and

WHEREAS, At least one-third of all entering college freshmen require additional skill development in either reading, writing or mathematics; and

WHEREAS, Reading comprehension is every faculty member’s responsibility; and

WHEREAS, Lincoln University should develop a list of required reading texts for all students that reflects the liberal arts, sciences-based core curriculum; and

WHEREAS, It is in the best interest of graduating students from Lincoln University to demonstrate proficiency in reading before graduation; now, therefore be it

RESOLVED, That Lincoln University faculty will develop a list of required reading texts for all students that reflects the liberal arts, sciences-based core curriculum; and further

RESOLVED, That prior to an undergraduate graduating from Lincoln University, the undergraduate student must demonstrate proficiency in reading by earning a pass grade on a reading examination taken within a specified time, under controlled conditions.  This examination will be created, monitored, and established by Lincoln University professionals in reading and be a requirement for graduation; and further

RESOLVED, That the reading examination will be implemented for the incoming class of Fall 2005 with the administering of the first examination no later than April 30, 2007.

The motion was properly moved and seconded.

Favor:    19
Oppose:    2 (Knox, Warr)
Abstain:    2 (Taylor, Hoff)
Motion carried.

EXECUTIVE SESSION
Chairman Gihan convened Executive Session.  The open Board meeting resumed after thirty minutes.

BUSINESS AFFAIRS COMMITTEE
Mr. Donn G. Scott, Chair, Business Affairs Committee, offered the following resolution for Board approval:

SALARY ADJUSTMENT FOR                                                                                                                                            RES197_112004
PRESIDENT IVORY V. NELSON


WHEREAS, Due to faculty negotiations, and at the behest of the President, his compensation/benefits package was left unaddressed until the completion of said negotiations; and

WHEREAS, The compensation/benefits package has not been addressed since August 15, 2002; and

WHEREAS, The President’s current salary since it was last adjusted in 2002, totaled $168,561.92 excluding benefits; and

WHEREAS, In order to maintain current compensation trends amongst comparable institutions of higher learning, the Board has determined it appropriate to adjust the President’s current salary by approximately 17.5 percent; now, therefore be it

RESOLVED, That the Board of Trustees authorizes an increase of 17.5 percent or $198,000 to become effective immediately; and further

RESOLVED, That the adjustments to the President’s salary may be revisited by the Business Affairs Committee at any time to determine the appropriateness of said increase.

The motion was properly moved and seconded.

Favor:    21
Oppose:    
Abstain:    2 (Nelson, Larkin)
Motion carried.

There being no further business, Chairman Gihan adjourned the meeting at 1:10 p.m.


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