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Lincoln University
BOARD OF TRUSTEES REGULAR MEETING
Saturday, November 17, 2007
 
 
MINUTES
 
The Lincoln University Board of Trustees met on Saturday, November 17, 2007, in Vail Hall.  Chairman Calvin S. Morris called the meeting to order at 9:05 a.m. Eastern.  The Reverend Charles A. Coverdale gave the opening prayer.  Secretary Kimberly A. Lloyd called roll.
 
Trustees present: Dr. Robert L. Albright, Robert L. Archie, Esq. portion of meeting, Dr. William E. Bennett, Howard H. Brown, Esq., Mr. Warren R. Colbert, Reverend Charles A. Coverdale, Bishop David G. Evans, Hon. Levan Gordon, Dr. Don N. Harris, Mrs. Kathleen Butler-Hayes, Ms. Kimberly A. Lloyd, Mr. Gregory C. Miller, Dr. Calvin S. Morris, Hon. Spencer B. Seaton, Hon. Ruth E. Smith, Ms. Tehma H. Smith, Mr. Dwight S. Taylor, Hon. W. Curtis Thomas via telephone, Mr. Kevin E. Vaughan, Ms. Phyllis G. Woolley-Roy via telephone; Ex-officio Trustees Dr. Ivory V. Nelson; Student Trustee Ms. Adonita Ahmetaj Quorum of 12 satisfied.  Emeritus Trustees Dr. Walter D. Chambers, Mr. William A. Robinson; Faculty Representative Dr. James L. DeBoy.
 
Trustees excused: Mr. Lester N. Coney, Ms. Andrea L. Custis, Hon. Dwight Evans, Mr. William B. Ingram, Dr. David E. Knox, Mr. Robert F. Powelson, Mr. Nathan H. Waters, Hon. Sherman F. Wooden; Emeritus Trustees Dr. Frank T. Coleman, Dr. Theodore R. Robb, Dr. Kenneth M. Sadler.
 
Trustees absent:  Ms. Carol Ann Campbell, Richard H. Glanton, Esq., Dr. Kathleen M. Shaw for Secretary of Education Gerald L. Zahorchak.
 
MINUTES
 
Secretary Lloyd offered the September 15, 2007 Board of Trustees meeting minutes for Board approval.
 
The motion was properly moved and seconded.
 
Motion carried unanimously.
 
CHAIRMAN’S REPORT
 
A groundbreaking ceremony will be held immediately following the Board meeting at the construction site of the New Science and General Classroom High Technology Building.
 
Chairman Morris stressed the important role Board members must soon face in selecting a new president for Lincoln University.
 
The Chairman’s oral report was accepted as information.
 
STANDING COMMITTEE—ACTION
 
TRUSTEES, DEGREES AND NOMINATIONS COMMITTEE
 
Chairman Morris excused Mrs. Hayes as Mr. Gregory C. Miller, Chair, Trustees, Degrees and Nominations Committee offered the following resolutions for Board approval:
 
APPOINTMENT OF ALUMNI TRUSTEE                                                       RES276_111707
MRS. KATHLEEN BUTLER HAYES, ‘89
 
WHEREAS, Article II, Section 2, of the Lincoln University By-Laws (revised November 20, 1999) stipulates that upon the expiration of the term of any Alumni Trustee, the Board shall elect an Alumni Trustee for a term of four years from nominations submitted by the Alumni Association; and
 
WHEREAS, The Alumni Association has nominated Mrs. Kathleen Butler Hayes, ‘89 to serve as an Alumni Trustee to fill the vacancy left by the resignation of Mr. Tracey J. Hunter Hayes for the term ending 2010; and
 
WHEREAS, The Alumni Association has duly notified the Board of Trustees of said nomination; now, therefore be it
 
RESOLVED, That the Board of Trustees hereby approves the nomination of the Alumni Association for the appointment of Mrs. Kathleen Butler Hayes, ‘89 as Alumni Trustee to serve in accordance with Article II, Section 2 (C) of the University By-Laws.
 
The motion was properly moved and seconded.
 
Motion carried unanimously.
 
UNIVERSITY TRUSTEE APPOINTMENT                                                      RES277_111707
MR. WILLIAM B. INGRAM, ‘61
 
WHEREAS, Article VI, Section 11, of the Lincoln University By-Laws (revised July 1, 2005) sets forth the functions of the Committee on Trustees, Degrees and Nominations; and
 
WHEREAS, The Committee on Trustees, Degrees, and Nominations has made its recommendation for the appointment of William B. Ingram to serve in accordance with Article II, Section 2(D) of the University By-Laws; now therefore be it
 
RESOLVED, That the Lincoln University Board of Trustees hereby approves the recommendation of the Committee on Trustees, Degrees and Nominations for William B. Ingram to fulfill his second four-year term as University Trustee and to serve in accordance with Article II, Section 2(D) of the University By-Laws.
 
The motion was properly moved and seconded.
 
Motion carried unanimously.
 
GOVERNOR APPOINTMENT
 
Governor appointee, Mr. Kevin E. Vaughan was welcomed to the Board.  Mr. Vaughan’s term will expire 08.31.10.
 
PRESIDENT’S REPORT
 
President Nelson offered the following resolution for Board approval:
LINCOLN UNIVERSITY RECOGNIZES STUDENTS AND FACULTY            RES278_111707
FOR THEIR ACCOMPLISHMENTS
 
WHEREAS, Mr. Milan K. Carter, Mr. Lincoln and a broadcast journalism major, had three internships during Summer 2007, including CN8 (Comcast News 8) in New Castle, Delaware, 215 Magazine in Philadelphia and Studio 609, a music company also in Philadelphia; and
 
WHEREAS, Dr. Kevin E. Favor, Associate Professor of Psychology, and project director of a two-year $199,000 grant from NSF to develop the capacity of HBCUs to engage in the teaching and practice of culturally competent evaluation, focusing on science, technology, engineering and mathematics (STEM) education programs; and
 
WHEREAS, Dr. Goro Nagase, Professor of Mathematics, has established an endowment in his name to provide scholarship to students majoring in mathematics and computer science; and
 
WHEREAS, Ms. Ashley Parker, a Senior from Pleasantville, New Jersey, has been named one of the nine finalists for the prestigious NCAA Woman of the Year award; and
 
WHEREAS, Dr. David F. Royer, Professor of Biology, and principal investigator of a five-year $209,000 grant from NSF to introduce African American students to ecological research and to encourage them to pursue graduate studies through a mentoring program; and
 
WHEREAS, Ms. Rumbidzai Tabvuma, a native of Zimbabwe, Africa majoring in accounting and French, won the 34th Annual National Persuasive Oratorical Contest in Indianapolis, Indiana; now therefore be it
 
RESOLVED, That the Lincoln University Board of Trustees recognizes the outstanding efforts and accomplishments of Mr. Milan K. Carter, Dr. Kevin E. Favor, Dr. Goro Nagase, Ms. Ashley Parker, Dr. David F. Royer, and Ms. Rumbidzai Tabvuma whose achievements continue to promote and advance the Lincoln University legacy of excellence.
 
The motion was properly moved and seconded.
 
Motion carried unanimously.
 
U.S. NEWS AND WORLD REPORT RANKING AMERICA’S BEST BLACK COLLEGES
 
Chairman Morris postponed discussion on Lincoln’s ranking to Executive Session.
 
The President’s report was accepted as information.
 
TREASURER’S REPORT
 
Mr. Howard E. Merlin, Vice President for Fiscal Affairs and Treasurer, presented the September 2007 Treasurer’s Report.
 
The motion to receive the Treasurer’s report was properly moved and seconded.
 
Motion carried unanimously.
 
STANDING COMMITTEE--ACTION
 
AUDIT COMMITTEE
In the absence of Robert L. Archie, Esq., Chair, Audit Committee, Trustee Ruth Smith offered the following resolution for Board approval:
 
RESOLUTION CONCERNING FINANCIAL STATEMENTS                           RES279_111707
FOR THE PERIOD ENDED JUNE 30, 2007
 
RESOLVED, That Lincoln University Board of Trustees accepts the Audits of Financial Statements and Federal Award Programs (with Independent Auditor’s Reports) for the year ended June 30, 2007 presented and reviewed by Thompson, Cobb, Bazilio and Associates, PC and the University’s Administration at a meeting of the Audit Committee on October 29, 2007.  The June 30, 2007 financial statements include an unqualified opinion by Thompson, Cobb, Bazilio and Associates, PC.
 
The motion was properly moved and seconded.
 
Motion carried unanimously.
 
BUILDINGS AND PROPERTY COMMITTEE
 
Mr. Dwight S. Taylor, Chair, Buildings and Property Committee, offered the following resolution for Board approval:
 
CONTINUATION OF BUILDING 26                                                                RES280_111707
(PRESIDENT’S RESIDENCE) RENOVATION
 
WHEREAS, Building 26 (President’s Residence, circa 1906) is 101 years old this year, is a 8,000 gross square foot residence and is in need of continued renovation; and
 
WHEREAS, Additional renovations and repairs to Building 26 require specific Board approval; and
 
WHEREAS, In accordance with HB 1634, Act 40 (2004) approval has been granted to spend an additional $1,200,000 to repair and renovate Building 26; and
 
WHEREAS, During the past three years the University has implemented a plan to renovate the exterior and interior of Building 26; and
 
WHEREAS, During the past three years the Board of Trustees has approved amounts to be spent in those fiscal years for renovation of the exterior and interior of Building 26; and
 
WHEREAS, The University has completed the installation of central air and heat, replaced the roof, painted the interior and exterior, repaired the front columns, replaced screen doors, pointed the exterior masonry, resurfaced the front porch and front steps, replaced exterior lighting at the front entrance, repainted exterior shutters and installed new windows, upgraded and renovated the kitchen area, installed high end kitchen appliances, replaced all drapes and blinds, installed new ceiling crown molding, and installed hardwood floors that resulted in the expenditures of $523,035.48 to date; and
 
WHEREAS, To provide a comparison to renovation cost, the University spent up to $700,000 to bring Cannon House (circa 1874) to the present quality to house the University’s Admissions and Graduate Center offices; and
 
WHEREAS, To continue the renovation plan of Building 26, the estimated cost has exceeded the present authorization, while not finishing the renovations.  Listed below are renovations, in priority order, that need to be completed:  
RESOLVED, That the Board of Trustees authorizes up to an additional $300,000 for the renovation of Building 26 for FY08.
 
The motion was properly moved and seconded.
 
FAVOR:           18
OPPOSE:            0
ABSTAIN:        1 (Dr. Nelson)
 
Motion carried.
 
BUSINESS AFFAIRS COMMITTEE
 
In the absence of Mr. Robert F. Powelson, Chair, Business Affairs Committee, Trustee Warren Colbert offered the following resolutions for Board approval:
 
COLLECTIVE BARGAINING AGREEMENT                                                   RES281_111707
(LUC-AAUP)
 
WHEREAS, The Collective Bargaining Agreement (CBA) between the Trustees of Lincoln University of the Commonwealth System of Higher Education (University) and the Lincoln University Chapter of the American Association of University professors (LUC-AAUP) expired August 31, 2007; and
 
WHEREAS, Representatives of the University and LUC-AAUP met and bargained in good faith; therefore, be it
 
RESOLVED, That the CBA negotiated by the two parties providing for, among other things, wage increases to eligible faculty during the following years is hereby approved; and further
 
September 1, 2007 – August 31, 2008 4.150%
September 1, 2008 – August 31, 2009 4.150%
September 1, 2009 – August 31, 2010 4.150%
September 1, 2010 – August 31, 2011 4.500%
 
RESOLVED, That the legal sufficiency review letter provided by legal counsel is incorporated by reference to this resolution.
 
The motion was properly moved and seconded.
 
Motion carried unanimously.
 
COLLECTIVE BARGAINING AGREEMENT                                                   RES282_111707
(MAINTENANCE AND HOUSEKEEPING)
 
WHEREAS, The Collective Bargaining Agreement (CBA) between the Trustees of Lincoln University of the Commonwealth System of Higher Education (University) and the National Conference of Firemen & Oilers, Local 473 (Maintenance and Housekeepers) expired July 1, 2007; and
 
WHEREAS, Representatives of the University and the Maintenance and Housekeepers met and bargained in good faith; therefore, be it
 
RESOLVED, That the CBA negotiated by the two parties providing for, among other things, wage increases to eligible Maintenance and Housekeepers during the following years is hereby approved; and further
 
July 1, 2007 – June 30, 2008 4.000%
July 1, 2008 – June 30, 2009 3.000%
July 1, 2009 – June 30, 2010 4.000%
July 1, 2010 – June 30, 2011 3.000%
July 1, 2011 – June 30, 2012 4.000%
 
RESOLVED, That the legal sufficiency review letter provided by legal counsel is incorporated by reference to this resolution.
 
The motion was properly moved and seconded.
 
Motion carried unanimously.
 
COLLECTIVE BARGAINING AGREEMENT                                                   RES283_111707
(POLICE)
 
WHEREAS, The Collective Bargaining Agreement (CBA) between the Trustees of Lincoln University of the Commonwealth System of Higher Education (University) and the United Federation of Special Police and Security Officers, Inc., Local 696 (Police) was entered into for the first time; and
 
WHEREAS, Representatives of the University and Police met and bargained in good faith; therefore, be it
 
RESOLVED, That the CBA negotiated by the two parties providing for, among other things, wage increases to eligible Police during the following years is hereby approved; and further
 
July 1, 2007 – June 30, 2008 5.000%
July 1, 2008 – June 30, 2009 3.500%
July 1, 2009 – June 30, 2010 3.500%
July 1, 2010 – June 30, 2011 3.500%
 
RESOLVED, That the legal sufficiency review letter provided by legal counsel is incorporated by reference to this resolution.
 
The motion was properly moved and seconded.
 
Motion carried unanimously.
 
UNCOLLATERALIZED GUARANTEED                                                          RES284_111707
INVESTMENT CONTRACT (GIC)
 
WHEREAS, The Pennsylvania Economic Development Financing Authority Revenue Bonds, Series 2004A and 2004B, issued by Lincoln University on June 10, 2004, require prudent investment of its Debt Service Reserve; and
 
WHEREAS, The University determined that the proper investment vehicle was an Uncollateralized Guaranteed Investment Contract; and
 
WHEREAS, The University conducted a public bid utilizing as bid agent, Public Financial Management who had been previously selected during the 2004 bond issuance process; and
 
WHEREAS, The successful bidder was MBIA, Inc. with a rate of return of 5.347% for 30 years for the contract period August 23, 2007 – June 1, 2036; therefore, be it
 
RESOLVED, That the Uncollateralized Guaranteed Investment Contract with MBIA, Inc. is hereby approved.
 
The motion was properly moved and seconded.
 
Motion carried unanimously.
 
CONSENT AGENDA – DISCUSSION
 
The Planning and Development, Educational Policy and Academic Affairs, Executive, Investment, Information Technology and the Library, and Student Affairs Committee reports were accepted as information.
 
EXECUTIVE SESSION
 
Chairman Morris convened an executive session.  After thirty minutes, Chairman Morris announced that he would convene a second executive session.  The open Board meeting resumed after thirty minutes.
 
The following resolution was approved by the Board in Executive Session:
 
PRESIDENTIAL REVIEW 2006-07                                                               RES285_111707
 
WHEREAS, The Business Affairs Committee met on October 30, 2007 and presented to the Executive Committee on November 5, 2007, the following compensation package that was agreed to by both the Business Affairs Committee and the Executive Committee of the Lincoln University Board of Trustees; and
 
WHEREAS, Pursuant to Resolution No. 239, passed on April 8, 2006, Dr. Nelson will be provided upon retirement Emeritus Employee status.  As an “Emeritus” employee, he will be allowed to pursue health insurance via the University group rate; now, therefore be it
 
RESOLVED, That President Ivory V. Nelson is approved for the following compensation:
   
RESOLVED, That the Lincoln University Board of Trustees ratifies this compensation package by reference of this Resolution.
 
The motion was properly moved and seconded.
 
FAVOR:           17
OPPOSE:         0
ABSTAIN:        1
 
Motion carried.
 
ADJOURNMENT
 
There being no further business, Chairman Morris adjourned the meeting at 11:40 a.m. Eastern.

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