Academic Advising Center
Frequently Asked Questions
for Academic Advising Center
Question: 1. How are academic advisors assigned?
are assigned to First Year Program advisors who will also be their FYE
instructors. Freshmen will be asked to declare their majors during
their second semester. Once students have declared their majors, they
will be assigned to a faculty advisor in the department of their
Question: 2. How do I declare a major?
students must complete a Major Application to be considered
"officially" declared in their major. You will need to have your
current advisor sign this application, then take the form to the chair
of the department for your major. The chair will sign the form and
assign you to a departmental advisor if you do not already have one.
You must then take the signed form to the Registrar's Office for
final processing. Students who are undecided about their major should
discuss their choice with their advisor or they can come to the
Academic Advising Center to get assistance in the process of coming to
an informed decision about selecting a major. Once they have come to a
decision about their major they will be instructed to complete the
Major application. Some departments have specific requirements that
must be fulfilled in order to declare their majors; therefore, students
planning to go into majors offered by the departments of Education, HPR
(Health, Physical Education and Recreation), and Nursing will be
assigned to pre-major advisors in that department, but will not be
"officially" declared until they have met all the requirements.
Major Applications are
available in the Academic Advising Center located in Wright Hall,
or in the Registrar's office located on the 1st Floor of
Lincoln Hall. The Application can also be downloaded from the Registrar’s Website. Students should take this Application to their assigned advisor to begin the process for officially declaring a major.
Question: 3. When do I meet with my assigned advisor to schedule classes?
All freshman and transfer students are scheduled for an appointment
with their assigned advisor during Freshman Transition Week to
complete their schedule.
However, after students are admitted they may not register
until they pay their admissions deposit and are moved to student status in
the system. Although advisors will schedule students
for their first semester classes in WebAdvisor; thereafter, students
will be required to register their classes on-line in WebAdvisor
during the mandatory registration period. However, they must meet with
their advisor to have their schedule approved before the advisor can
remove the hold in WebAdvisor to permit them to schedule on-line.
The Registrar's office will notify students of the dates and
procedures for mandatory registration each semester. Students register
according to class status: seniors and priority students are first,
juniors are second, sophomores are third, and freshmen are last.
Transfer students' status is based on the number of credits
transferred in as well as those taken at Lincoln. Athletes and band
members are "priority" students, so they are in the first group.
Students are advised to make sure they do not have any other holds,
such as financial, health, admissions, or judicial, which will
prevent them from registering. Check "My Restrictions" in the
Student Menu in WebAdvisor so you can get any holds removed before you
try to register.
Students are advised to register as soon as they are eligible in
order to secure the classes they need. Popular classes fill up
quickly. Registration will remain open until the end of the Add/Drop
period of the next semester, but you will need to contact your advisor
to get the Advisor hold removed.
Instructions for WebAdvisor are available on the Advising Center
and Registrar's websites. Through WebAdvisor students can access the
schedule of classes ("Search for Sections") and other critical
academic information such as their student profile, mid-term grades,
unofficial transcript, placement scores ("Test Summary"), and a
full degree audit ("Program Evaluation") that shows which
requirements have been fulfilled for both the Core and the Major
Question: 4. How often should I meet with my academic advisor?
are required to meet with their advisors for their initial course
scheduling session. They are also required to see their advisor to
discuss mid-term progress and to have them approve their schedule
before pre-registering for classes during the mandatory registration
period each semester. It is absolutely okay to see your advisor when
need dictates in that they are concerned about your progress and are
here to assist you with planning your academic curriculum and meeting
the requirements for graduation. Advisors’ typically post their Office
Hours in their department. Students should check with the advisor or
the department secretary to establish what the procedure is for making
an appointment and for scheduling during the mandatory registration period.
Question: 5. How do I drop, add, or withdraw from a class?
Answer: You can only drop and add during the
scheduled time to adjust your schedule each semester. This is referred
to as the free add/ drop period. You cannot drop or
add after the last day allowed for adding and dropping. Thereafter,
you can withdraw from a class and a grade W will appear on your
transcript and the credits will count as "attempted" credits. The
W grade will not be used in calculation of your GPA;
however, the credits do not count as "completed" or
"earned" credits. The university Satisfactory Academic Progress (SAP) policy
requires that students complete at least 75% of attempted credits
after they have completed two semesters or attempted 29 credits.
To add a class within the add/drop period, you go to "Search
and Register" in your Student menu and follow the same procedure as for
registration. (See WebAdvisor instructions.)
We strongly recommend that
you do not drop or withdraw from a class without discussing it with
your advisor. In order to drop, or withdraw from a course, go to
"Refister and Drop Sections" in your Student menu in WebAdvisor.
This will bring up a list of the classes for which you are currently
registered. To drop or withdraw, you click in the "Drop" box to
the left of the class you wish to drop, then click "Submit."
Question: 6. Is there someone I can see if my advisor is not available?
Answer: Yes, you can come to the Academic Advising
Center. Our office hours are from 8:30 a.m. - 5:00 p.m. The center
provides walk-in advising services to students who have an academic
concern or emergency. The Academic Advising Center also provides
supplemental assistance to First year Program and faculty advisors. Students
are welcome to come to the Academic Advising Center to inquire about
the university's Satisfactory Academic Progress (SAP) and other
academic policies and procedures; to obtain information about
majors offered at Lincoln, to obtain a major application or to discuss
selection or change of major, and to inquire about taking classes off
Question: 7. Are there any restrictions imposed on students who are on
Answer: Students earning a GPA below
2.00 (C) are placed on Academic Probation. Students cannot take more
than 13 credits if they are on academic probation. Also, they are not
allowed to participate in sports or hold any university office until
they come off probation.
Question: 8. Can I be suspended from the university for lack of academic progress?
failure to comply with our SAP (Satisfactory Academic Progress Policy)
can result in academic suspension. Basically, you must earn a minimum
GPA of 1.75 when you have completed 24 - 29 credits, a GPA of 1.90 when
you complete 30 - 59 credits and a GPA of 2.0 when you have completed
60 or more credits. Also, you must complete 75% of the credits you
attempt. After you have completed two semesters, failure to satisfy
either one of these requirements can result in academic suspension.
Question: 9. If I get suspended for academic reasons, what conditions must I satisfy to return to the university?
you are suspended from the University for not meeting our SAP
(Satisfactory Academic Progress) requirements, you can appeal your
suspension. An Appeal of Suspension form (also available on the
Registrar’s website) will be enclosed in the suspension letter the
Registrar’s office sends you. You should mail the completed appeal back
to the Registrar by the required deadline. Thereafter the Academic
Standing Committee will read your appeal and if the Committee considers
your reasons for lack of academic progress is/were due to extenuating
circumstance, they may decide to overturn or revoke your suspension.
If your suspension is overturned, you will be allowed to return but
will be placed on progress probation. As a condition of progress
probation, you will need to do an Academic
Improvement Plan with
your advisor and submit it to the Financial Aid office before your
financial aid can be reinstated and the restriction can be removed in
WebAdvisor to allow you to schedule classes. The
Academic Improvement Plan is available for downloading from the Financial Aid webpage. Also, you will be required to participate in
the Academic Excellence and Success Program, which was developed to help
students improve their academic performance and raise their GPA's to
the required level. If your suspension is upheld, you will not be
permitted to return to campus until you satisfy conditions stipulated
by the Academic Standing Committee.
Question: 10. Should I repeat a course I failed?
Answer: Yes, particularly if the course is a basic
course, a core requirement, or a required course in your major. The
sooner you complete your basic courses, the sooner you will be able to
begin taking courses in your major. Also, repeating and passing a
course in which you got an F is the easiest way to raise your GPA,
because the higher grade will then be used in calculating your GPA;
the F will no longer be included in the calculation.
Remember, however, that the credits for the F will still be
considered "attempted" credits.
Question: 11. Is there a program to help students on academic probation?
as indicated in question #9, this program is called the Academic
Excellence and Success Program and it is located in the Learning
Resource Center on the second floor of Wright Hall. Students will be
notified and told they must participate in the program if they are on
academic probation or have been allowed back on a progress probation
after being suspended for academic reasons. The Academic Standing
Committee is notified when the student does not fulfill his/her
obligation to participate in the program and can result in the student
being denied another progress probation.
Question: 12. In the event I get sick during the semester or have to leave school
for some reason or other what should I do?
Answer: If you have to leave school and intend to return to complete your
studies then you need to notify your instructors so that they do not assume
you are absent from class. Also, it is recommended that you do this before
leaving campus so that you can arrange to complete any missed assignments or tests. If it is not
possible to see your instructors before you leave, then you should
contact your advisor so that he/she can notify your instuctors. Also,
it may be possible to appeal for I’s (incomplete grades), or W’s
(withdrawals) if your departure occurs at the end of the semester. If
you have no intent of returning to complete your studies, then you
should contact the Registrar’s Office to officially withdraw for the
semester. If you choose to not return to the university all together,
then you should also complete a withdrawal form. By taking this
approach, you can avoid getting F grades for all your courses.
Question: 13. What GPA must I earn to graduate from college and to qualify for graduate or professional school?
graduate and professional schools require a minimum 3.00 GPA to be
considered for admission into their graduate programs. If you are
planning to go to graduate school to earn a masters or higher degree,
or if you are planning to go to a professional school (law, dentistry,
medicine, pharmacy, etc.) it is important that you check to see what
the minimum GPA requirement is for admission for the schools you are
thinking of applying to. It varies from school to school In addition
to earning a high GPA, you will need to take a standardized test and
earn a qualifying score to be considered for admission.
Question: 14. What are the names of these professional tests?
Answer: They include but are not limited to the following:
For graduate schools:
= Graduate Record Exam
GMAT = Graduate Management Admissions Test (for Business)
MAT = Millers Analogies Test
For more information about graduate schools and programs go to:
DAT = Dental Admissions Test
LSAT = Law School Admission Test
MCAT = Medical College Admission Test
OAT = Optometry Admissions Test
PCAT = Pharmacy College Admission Test
VCAT = Veterinary College Admissions Test
To get information on these tests and how to study for them go to: www.studyguidezone.com or http://www.testclub.net
Also, if you are planning to go to graduate or professional school
please follow the four-year Academic
Planning for Career Success
Question: 15. When do I have to take these tests and how do I prepare for them?
Typically, students take these tests in their junior year. If you do
not earn a qualifying score on the test, you can take them over.
Specific guidelines on content and preparation for these tests are
available in the Career Services Center, located on the third floor of Wright Hall.
Also, information on coaching programs for boosting you score is
Also, go to www.studyguidezone.com for free resources for students and
beginning professionals, and anyone else who wants to improve his or her score on a standardized test.
Question: 16. If I am a transfer student, do I receive credit for all courses I took at the previous college or university?
only courses you earned a C or higher grade in will transfer. Your
courses will be evaluated for equivalency; and if they do not transfer
in for equivalent credit, they usually transfer in as electives. Your
advisor will assist you with the process for completing the Transfer
Question: 17. As a transfer student, can I declare my major upon admission?
Answer: Yes, you can declare your major upon admission as long as you have satisfied the conditions for declaration.
Question: 18. If I am a student with disabilities, is there someone I can consult with concerning special accommodations?
Answer: Yes, Student Support Services make provisions for students with disabilities. Please go to the Student Support Services website for more information.
Question: 19. I am a veteran, are there special services for veterans?
Answer: Yes, Student Support Services also provides those services. Please go to the Student Support Services website for more information.
For answers to your other questions please review the table of contents in Advising and course Selection Guide on this website and the Academic Section of the college bulletin located on
the Registrar’s website. Also, please read the Fall and Spring editions of the Academic
Advising Center Newsletter or email or call us. We look forward to serving you, and helping
you have a good academic experience at Lincoln University.
University of the Commonwealth of Pennsylvania
1570 Baltimore Pike, P.O. Box
179, Lincoln University, PA 19352 \ (484) 365-8000