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Lincoln University
Master of Human Services Program
Policy on Incomplete Grades

The faculty of the Master of Human Services Program is aware that an Incomplete (I) grade may be recorded by an instructor if there is verification of illness (personal and/or family), death in the family, or some other extenuating circumstance that has prohibited the student from completing the course work and/or taking the final exam. These extenuating circumstances, emergencies warranting approval of such a request, usually occur towards the end of the semester when the W grade is no longer negotiable. 

To accommodate these students, the following policy has been established and is effective as of the Spring 2007 Semester.

  • Any student finding him/herself in an emergency situation that prevents completion of all assigned work by the end of the semester can request an incomplete grade from the instructor(s).  Such request can only be approved for medical (personal and/or family), death in the family, or other extenuating circumstances, and the student must present documentation of that situation prior to the approval for the incomplete grade.

  • The student should obtain an Incomplete Grade Submission (IGS) form from the administration.  At this time, the student should also present the appropriate documentation to the administration.  (In the event of an extremely confidential matter, the administration will maintain the documentation on file and provide the student with a memo for the instructor(s) explaining that the student’s situation makes him/her eligible for the incomplete.)  The following requirements must be satisfied to be eligible for the incomplete(s) grade:

    • student has attended at least 80% of the classes for the semester in question;

    • student has completed at least 50% of the assignments and quizzes for the semester; and

    • student has a passing grade for the 50% of work and quizzes that have been completed.

  • Once the faculty member has documented the requirements in section two of the IGS form, the student may sign indicating approval of the information provided. This form must be completed in total, providing information on the reason that the student has made the request, the amount of work that has been completed and the grade based on current work submitted, the remaining assignments, and the date by which all assignments must be submitted and quizzes taken.  The faculty member should advise the student of this date and advise the student of the process for submitting outstanding assignments by that date.
  • The faculty member is to return the IGS form as soon as possible to the administration and no later than the date that grades are due for the semester.

  • The responsibility for getting the work to the instructor lies with the student and the responsibility for reporting the final grade lies with the professor.  The final grade should be submitted on the Grade Correction or Removal of “I” form which can be obtained online ( via the Registrar’s home page or from the administrative secretary.  The secretary will verify information regarding the course title and the course number/section, as well as student identification information.  This form can be emailed to the faculty member who is responsible for completing the information about the reason for the incomplete and the justification for the grade change.  This form must be signed by the faculty member and faxed, mailed, or delivered to the administrative secretary no later than the required date as outlined by the academic director.



Lincoln University of the Commonwealth of Pennsylvania
1570 Baltimore Pike, P.O. Box 179, Lincoln University, PA 19352 \ (484) 365-8000
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